Administrator Needed for Client in Örebro!
Are you a structured and solution-oriented administrator who thrives at keeping information organized, planning, and providing support on projects? We're now seeking an administrator for an extended consulting assignment with our client in Örebro. About the Assignment We're looking for someone who is comfortable in a broad role with many contact points, where structure, accuracy, and the ability to independently drive administrative tasks forward are important. Practical Information: Location: Örebro Scope: Minimum 60% with possibility of expansion to 100% based on business needs Period: From week 43 (10/19) through 12/31 - 2027, with possibility of extension up to 8 months. Remote Work: Opportunity for remote work approximately 2-3 days per week. Remote work flexibility may vary depending on operational requirements. Occasional travel may occur as needed. Interviews are scheduled to be held digitally during weeks 39 and 40; you should be available to participate during this period if you advance in the process. Your Tasks As an administrator, you will be an operational support in the organization and have many contact points. You will work with planning and follow-up, handle travel planning, and manage and prioritize ongoing administrative tasks in an independent and structured manner. You will also: Administer and organize information in SharePoint Plan and coordinate activities Perform simple calculations, compilations, and create diagrams Handle calendar and meeting bookings Write meeting minutes and other documents following given instructions Work based on established procedures and action alternatives Your Qualifications Have at least three years of professional experience as an administrator or assistant where you have worked with similar tasks Have completed upper secondary education or higher Have excellent knowledge of Microsoft Office Communicate fluently in Swedish and English, both verbally and in writing What We Offer You As a consultant at Bemannia, you get: ⭐ Close contact with your consultant manager ⭐ Opportunity for more exciting assignments ⭐ Experience at educational workplaces where your expertise makes a difference ⭐ Secure employment terms 🔭 Read more about what it's like to work as a consultant with us here: Working as a Consultant via Bemannia About the Application Apply for the position by clicking apply below. Please upload your CV in Word format and in Swedish. Selection and interviews are ongoing and the position may be filled before the final application deadline of 9/15-2026. We do not accept applications via email, but if you have specific questions about the position, these will be answered by the responsible recruiter, Filip Hed at [email protected] or +46708849600. For general questions about your application or our recruitment process, reach us during office hours at 0771-845300. Bemannia is a public and Swedish-owned staffing and recruitment company that provides competent and qualified personnel through temporary staffing, recruitment, and personnel outsourcing within Organization & Leadership, PR & Information, Marketing & Sales, Finance, Law, HR & Personnel, Property & Technology, IT & Data, and Office & Administration. Bemannia has framework agreements with most of Sweden's government agencies and Swedish municipalities, their administrations and companies. Bemannia is a member of Kompetensföretagen and is an authorized staffing and recruitment company with collective agreements with Unionen, Akademikerna, SEKO as well as LO and the Hotel and Restaurant Employees' Union. Bemannia is certified according to SS-EN ISO 9001:2015, Quality Management System, SS-EN ISO 14001:2015, Environmental Management System – Requirements and Guidance, SS-ISO 45001:2018, Occupational Health and Safety Management System, and SS-ISO/IEC 27001:2022 Information Security Management System. The company's management has been active in the industry for 40 years.
Administrator - Assemblin Ventilation
Assemblin Ventilation is part of Assemblin and works with installation, service and technical solutions within ventilation, cooling and related areas. The business operates close to customers through local branches, where technicians, project managers and other specialists work together on both ongoing service and projects as well as long-term customer commitments. At Assemblin's branch at Gävle Bro, we are now looking for a branch administrator who wants to become an important part of the local operation. The position is initially 60 percent, distributed across three full working days per week. You will initially be employed by Capus AB with the goal that the position will eventually develop into a full-time employment directly with Assemblin. Your Assignment As a branch administrator, you will have a broad and practical role where you support the branch's project managers, technicians and manager in daily work. You will work close to the operation and help ensure that administrative processes run smoothly and that the right documentation is in place. An important part of the work is invoicing both service contracts and service orders as well as ensuring invoice documentation regarding, for example, materials and hours worked. You will also handle supplier invoices linked to service orders, reconcile timesheets and work with administration in various customer portals. The role also includes service planning of contracts in Mobigo as well as handling incoming e-orders. By taking collective responsibility for these areas, you primarily relieve the project managers and create more room for them to work with customers, bids, procurements, project execution and technical support. In other words, this is a role for you if you enjoy getting things to work, have attention to detail and at the same time appreciate being part of a smaller local operation where people work closely together. Your Profile We are looking for you who have experience in administration, preferably from a technical operation, service organization, contracting company or similar environment. You are used to working in different administrative systems and are comfortable with invoicing, order management and financial documentation. It is an advantage if you have previously worked close to project managers or service technicians and understand how administration relates to the operational business. Experience with Mobigo or similar service and planning systems is a merit, but not a requirement. As a person, you are structured and thorough, but you also need to be flexible and ready to help where needed. You thrive in an environment where decision-making processes are short and where contact with colleagues is a natural part of the working day. We also believe that you are self-driven and see what needs to be done rather than waiting for detailed instructions. Our Offer You will have the opportunity to join an established technical operation and become an important part of Assemblin's branch in Gävle. The role is new and the purpose is to strengthen administrative support while freeing up more time for the branch's project managers and other employees. The position initially comprises 60 percent and working hours are scheduled for three full days per week on-site at Assemblin's branch at Gävle Bro. You will initially be employed by Capus AB and work as a consultant for Assemblin. The ambition is long-term. If the collaboration works well and the business develops according to plan, the goal is for the role to grow to 100 percent and transition into direct employment with Assemblin going forward. Your Application In this recruitment, Assemblin is cooperating with Capus AB. Please submit your application as soon as possible as we are working continuously with selection and interviews. If you have questions about the position or the recruitment process, you are welcome to contact the responsible recruitment consultant at Capus AB. Interviews are held on an ongoing basis and the position may be filled ahead of schedule.
Administrative Assistant
Ear, Nose and Throat Clinic, Region Jönköping County Would you like to be an important part of our daily operations at the Ear, Nose and Throat clinic in Jönköping? As an administrative assistant with us, you'll have a varied role where service, structure, and collaboration are at the center. You'll meet patients, colleagues, and other important contacts in an operation characterized by quality and care. We warmly welcome your application! The Role of Administrative Assistant As an administrative assistant at the Ear, Nose and Throat clinic, you'll be a key person in our daily work. You'll receive patients, handle phone services, manage mail, and take care of other administrative tasks that are part of reception duties. You'll work closely with colleagues at the clinic and contribute to smooth and effective daily operations for both patients and staff members. This is a full-time, fixed-term position. The preferred start date is by agreement, and the employment extends until April 30, 2027. Working hours are Monday through Friday, 7:45 a.m.–4:30 p.m., with no weekend shifts. Your Future Workplace The Ear, Nose and Throat Clinic is a county clinic with operations at all three hospitals within Region Jönköping County. We treat patients with diseases and injuries in the ear, nose, and throat area. The county's acute care for ear, nose, and throat services is located in Jönköping. We provide care with high patient safety and good accessibility at our ear, nose, and throat clinics, audiology clinics, and sleep apnea clinics. In total, we have approximately 105 employees across different professional groups. Your future workplace is located at the Ear, Nose and Throat clinic at Länssjukhuset Ryhov in Jönköping. The care administration unit within the clinic as a whole consists of twelve care administrators, one receptionist/administrative assistant, and one administrative unit manager. Learn more about the Ear, Nose and Throat Clinic here: Ear, Nose and Throat Clinic as a Workplace (https://www.rjl.se/jobb-och-karriar/arbetsplatser-i-region-jonkopings-lan/sjukhus-som-arbetsplats/Oron-nas-och-halskliniken/) Your Profile To be a suitable candidate for this position, you must have strong Swedish language skills and the ability to express yourself well both verbally and in writing. It is desirable if you have previous experience with reception work in healthcare and experience working with the Cosmic medical records system. You have good collaboration skills and enjoy working in an environment where service and structure are important. To thrive in this role, you are self-motivated, flexible, and organized. You enjoy juggling multiple tasks and find it easy to prioritize your work. Since you'll meet both patients and colleagues daily, it's important that you are service-oriented and have good verbal communication skills. We place great emphasis on personal fit. What We Offer You As an employee with us at Region Jönköping County, you'll have access to our employment benefits. Some of them increase your financial security, while others add a little extra to everyday life. Learn more about our benefits here: Benefits, Region Jönköping County (http://www.rjl.se/jobb-och-karriar/Jobba-hos-oss/Formaner/) Questions About the Position? If you want to know more about the position, you're welcome to contact Yvonne Einarsson, Acting Administrative Unit Manager, 010-242 17 20, [email protected] We're happy to hear from you if you're interested in the job, but we decline calls from those selling ads and recruitment services. Our Recruitment Process Selection and interviews may take place on a rolling basis, so please submit your application as soon as possible. The application deadline is September 20. We warmly welcome your application! Please note that in this recruitment, we have removed the personal letter requirement. Instead, you apply by attaching your CV with your application and answering a few questions relevant to the position. When you answer the questions, please be thorough and help us understand why you're the right fit for us. Learn more about Region Jönköping County's recruitment process on our website: Our Recruitment Process, Region Jönköping County (rjl.se) (https://rjl.se/jobb-och-karriar/Lediga-jobb/Var-rekryteringsprocess/)
Logistics Support Needed at Stena Recycling in Jönköping
Do you have previous experience working in systems and are driven by quality? Would you like to work in a flexible role where you drive your own work forward? Then we have an exciting position for you! We are now looking for a service-oriented and structured person for a logistics support assignment at Stena Recycling in Jönköping. In this role, you will have a major focus on data quality and system understanding in connection with a system change. You will provide support to affected regions in identifying, correcting, and quality-assuring data directly in the business/case management system. The work is detail-intensive, requires independent decision-making, and the ability to understand how actions impact the bigger picture. You will have an important role in the implementation and system change that will be carried out. You will familiarize yourself with Stena Recycling's business to be able to quality-assure the data that will be transferred from the old to the new system. The role also involves working within logistics support where you are a key person in the daily logistics flow. You are responsible for receiving and weighing incoming and outgoing material flows, both locally and remotely at multiple branches in the region. You work closely with production personnel on-site and also support sales and other functions with questions regarding transport and logistics. A large part of the work is administrative, where you handle transport documents, create documentation for financial documents, and follow up on any discrepancies. This is a full-time position with working hours 07:00–16:00, Monday to Friday. Start is immediate and the assignment runs until October 2027, with good possibility for extension. You will be employed by us at StudentConsulting but work on-site at Stena Recycling in Jönköping. WHAT WE ARE LOOKING FOR To thrive in this role, we are looking for someone with a strong ability to make independent decisions, a curious mindset, good analytical skills, and someone who can drive your own work forward. In this role, you will also work in different teams, so we appreciate good collaboration skills and the ability to communicate clearly with other functions to achieve good results. You enjoy working in a changing environment while having a natural service focus. We also see that you have these qualifications: Documented experience working in business or case management systems, preferably with a focus on data quality or system administration. High digital maturity and system understanding Relevant work experience from sales, customer service, or business administration Good knowledge of the Office package and very good knowledge of Excel Very good communication and written skills in Swedish and English Ability to analyze complex situations and see the big picture Upper secondary education Does this sound like something for you? Apply for the position today as selections and interviews are ongoing, which means the position may be filled before the final application deadline. We warmly welcome your application!
Weighing Supervisor for Assignment in Halstahammar
We are now seeking a Weighing Supervisor for our partner. Here you'll have a central role in the daily transport flow where administration, service, and problem-solving go hand in hand. You are responsible for weighing transports in and out, ensuring material is registered correctly, and that the right information ends up in the systems – while also being an important contact person for customers, drivers, and colleagues. This is a role for you who enjoys things happening around you and who thrives when the phone rings, questions pop up, and today's priorities sometimes change along the way. You need to be thorough when numbers and documentation need to match, but at the same time be able to look up, help the person in front of you, and solve problems when something doesn't go according to plan. About the roleAs a Weighing Supervisor, you work in the company's dispatch and become an important puzzle piece in ensuring a smooth and correct flow of transports to and from the facility. You welcome drivers, weigh vehicles, and register material while handling the administration that comes with the transports. The work involves a lot of contact with people. On a typical day, you might help a driver with a question, answer a customer on the phone, check a shipping document, and then contact a colleague at the facility to resolve a discrepancy. You therefore need to be comfortable with being interrupted and able to switch between different tasks without losing accuracy. During your initial period, the focus will primarily be on learning and working with the weighing function. There is much to familiarize yourself with, and you'll have the opportunity to gradually build an understanding of the systems, transport flows, and operations. Your tasks include, among other things: Welcome transports, weigh vehicles in and out, and register material. Administer weighing both locally and remotely. Handle and follow up on discrepancies. Create packing slips and receipts as well as administer transport orders. Handle inquiries and incoming matters via phone and email. Ensure that information, shipping documents, and loading instructions are correct. Prepare documentation for invoicing and, if necessary, verify prices against agreements. Ensure a smooth and correct transport flow to and from the facility. Have daily contact with drivers, customers, and colleagues from other parts of the operations. Solve problems that arise in the daily flow and ensure that matters are moved forward. We are looking for you who We are looking for someone with experience in administrative work and who thrives in a pronounced service role. You like structure and order, but don't need a workday where everything follows a set plan. On the contrary, you thrive when administration is combined with customer contact, problem-solving, and quick reprioritizations. You will talk a lot on the phone and have contact with both customers, drivers, and internal colleagues. Therefore, it's important that you enjoy communicating and can adapt your approach based on the person and situation. We believe you: Have at least two years of experience in an administrative role, preferably in logistics or transport. Have good computer skills and previous experience working in case management systems. Are thorough and like when numbers, documents, and information are correct. Communicate fluently in Swedish and English in both speech and writing. Thrive in an environment with a high pace and many contact points. Are unpretentious and comfortable with the focus of the workday changing. Can work on-site every workday starting at 07:00. Who are you? In this recruitment, we place great importance on personal suitability. We are primarily looking for a secure, stable, and responsible person who can maintain focus even when a lot is happening around you. You need to be able to work concentrated on details while the phone rings or a driver needs help. When a problem arises, you try to understand what happened and contact the right person to move the matter forward. You don't see yourself solely as an administrator, but also as part of a support function where the task is to make everyday operations and transport flow work. As a person, you are therefore service-oriented, solution-focused, and communicative. You are confident in contact with different types of people and contribute with a calm and professional approach even during periods of higher workload. About our partner company You will become part of a team of four people and work at a facility where several parts of the operations are represented. In the office, around 15 people work in, among other things, customer service and sales, and on the premises there are additional colleagues in the operational activities. This creates a workday with many contact points and close collaboration between the office and operations at the facility. One moment you might need to talk with a customer and the next coordinate with a driver or contact a colleague on-site to solve an issue. This suits you if you appreciate a strong team spirit while also being confident in taking your own responsibility. The role is particularly well-suited for you if you combine careful administration with a genuine interest in service and problem-solving – and if you think a workday becomes more interesting when it doesn't always look exactly the same. About the employmentThis is a consultant assignment with employment at OIO. Scope: Full-time, office hours 07:00-16:00 - you are expected to be on-site every day Start: Immediately, by agreement Location: Halstahammar Contact person: Dino Segetalo Remember to be quick with your application as we make continuous selections of candidates and the announcement may be closed before the position is filled if we have moved to the selection and interview phase.
Administrative Coordinator at Vetterstorpsskolan F-6
1 position(s). Would you like to be part of creating the best conditions for student learning? We are now looking for an administrative coordinator who wants to take on a key role in our operations and help ensure that the school's administration, organization, and daily operations run effectively and professionally. Your Responsibilities As an administrative coordinator, you will have a broad and varied role with significant independent responsibility. You provide administrative support to the principal and school leadership and work with student administration, registration, and management of student matters. You coordinate the enrollment of new students and maintain contact with guardians. Your duties also include substitute teacher recruitment and staffing planning, as well as administration of working hours, absences, and personnel-related systems. You also support scheduling and assignment of duties. You are further responsible for orders, deliveries, and procurement, and you work with invoice management, coding, and financial tracking in close collaboration with the principal. You also coordinate matters related to facilities, property, and practical operations, and provide support on issues related to security, fire prevention, and work environment. Documentation, archiving, and development of administrative routines and processes are also part of your role. The role may include some duties as a yard supervisor if needed. Your Qualifications We are looking for someone with post-secondary education in administration, planning, coordination, or another area that the employer deems relevant. You have experience with qualified administrative work where coordination and planning have been part of your responsibilities. You are comfortable using computers and digital tools as a natural part of your daily work and have strong skills in the Office suite, particularly Excel. You also have strong Swedish language skills and express yourself well both verbally and in writing. Previous experience working in a school environment is a merit. To succeed in this role, you need to be self-directed and organized with the ability to plan, prioritize, and drive your work forward. Since the daily operations of a school can change quickly, you also need to be flexible and able to adapt when circumstances change. You have good problem-solving and analytical abilities and can handle both complex issues and situations requiring quick solutions. The role involves many points of contact, which requires you to collaborate well with others and communicate in a clear, attentive, and professional manner. What We Offer Vetterstorpsskolan is an F-6 school with one class per grade. We have approximately 165 students and 30 dedicated staff members who together create a warm and welcoming school. At Vetterstorpsskolan, you will be part of an engaged, unpretentious, and warm team that works together to help every student succeed. We are a vibrant school characterized by joy, curiosity, and a love of learning, where student safety, participation, and development are at the center. With us, you get varied and rewarding work where you make a real difference for students and staff every day. You become part of an engaged organization where collaboration, professionalism, and development are in focus. We offer a workplace where your expertise is valued and where you have the opportunity to help develop the school's administrative processes and practices. Our school leadership values close collaboration, encourages initiative-taking, and sees professional development as a natural part of everyday work. Here you become part of something bigger! With warmth and respect, we demonstrate effective action in the big and small things. We live our values in our interactions with each other and those we serve. Every day, year-round, we ensure that Västerås functions. Together with your approximately 11,500 colleagues throughout the city, you have Sweden's most important job. Read more about opportunities, career paths, and our offerings here: https://www.vasteras.se/jobbochkarriär Additional Information Before you can be employed, we will conduct a background check and you must provide an approved criminal record certificate from the police. At the interview, you will need to verify your citizenship. You can do this with a passport or a certificate of identity together with an ID document. If you are not a citizen of Sweden, the EU, the EEA, or Switzerland, you must provide proof that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only take place after verification of work authorization, which is required under the Aliens Ordinance. All offers of recruitment and advertising assistance are declined. Employment Type: Permanent employment.
Project Manager Assistant | Jefferson Wells | Västerås
Do you want to combine finance, administration, and coordination in a varied and developing role while becoming part of an engaged and dynamic team? On behalf of our client, Jefferson Wells is now recruiting a project manager assistant/administrative coordinator for an exciting consulting assignment in Västerås. Here you'll have a central role supporting operations in finance, administration, and project tracking while contributing to structure, efficiency, and good coordination. The role offers many contact points and a broad variety of tasks where you'll have the opportunity to work independently and take significant responsibility. We're looking for someone who enjoys creating order, driving activities forward, and contributing to the continued development of the operation. The assignment is perfect for you if you want to work in a dynamic environment where collaboration and commitment are highly valued. About the Assignment As a project manager assistant and administrative coordinator, you'll be an important support to the operation in finance, administration, and project-related activities. You're responsible for ensuring well-functioning administrative processes, following up on activities, and contributing structure and coordination to daily work. Key Responsibilities Financial tracking and work with budgets and forecasts Invoice and vendor management Reporting and compilation of documentation Project administration and coordination Document management and administration in Microsoft 365 Support for events, marketing activities, and internal administration Following up on activities and administrative processes Coordination between various internal and external contact points Who Are You? You're someone who takes responsibility for your tasks and thrives in a role with varied content. You work in a structured manner, are proactive, and have a good ability to plan and prioritize. As a person, you're service-oriented, unpretentious, and communicative. You enjoy collaborating with others while being able to drive your work independently and take your own initiative when the situation requires it. Required Qualifications Experience in finance and administration Strong knowledge of Microsoft Office, particularly Excel Experience in administrative coordination or project administration Excellent knowledge of Swedish and English, both spoken and written Good ability to work in a structured manner and handle multiple parallel tasks Meriting Qualifications Post-secondary education in finance, administration, or similar field Experience with project support or project coordination Knowledge of Dutch Interested? To apply for the position, create an account with us where you attach your CV and cover letter. For questions, contact Anna Lundström 021-15 12 08 or via email: [email protected] Due to GDPR, we do not accept applications via email. About Jefferson Wells Jefferson Wells is one of Sweden's largest consulting firms of managers and specialists in finance, executive, marketing and sales, procurement and logistics, and engineering. We work with companies, authorities, and organizations in both the private and public sectors throughout Sweden. Our consulting managers have solid expertise within their specialist areas, and as a consultant with us, your career and development are always in focus. With us, you can work as a permanent consultant on assignment with a client or as a subconsultant in your own company.
Administrator
You've probably been asked "What do you do for work?". At Bjuvs kommun, we ask instead "What do you work for?" We work for development, sustainability, equality and the future to together shape an entire community. What do you work for? 1 position(s). JOB DUTIES About the position As an administrator, you will have a varied role with responsibility for administration, finance, project support, purchasing and coordination. You work closely with managers and employees within both Vägledningscentrum and Bjuvs Lärcentrum and are an important support in the organization's daily operations. You are offered varied work with many points of contact where you can use your organizational skills, service mindset and administrative expertise. Job duties The role includes, among other things: Administration and operational support. Provide administrative support to the operations, specifically on IM. Manage scheduling and ongoing updates. File and archive documents according to applicable procedures. Participate in administrative meetings such as crisis groups and develop routines and working methods. Coordinate various administrative processes based on operational needs. Finance and follow-up. Review and approve invoices. Handle customer invoices and certain payments. Contribute to budget work and financial follow-ups. Follow up and compile financial documentation. Project administration. Administer and follow up ESF-financed projects. Compile materials and reports to authorities. Requisition project funds and report reimbursements. Follow up staff time and support employees in reporting processes. Participate in project meetings and contribute to the administrative quality of projects. Summer internships and labor market initiatives. Administer summer internships and report information to Arbetsförmedlingen. Requisition employment support. Collaborate with finance function and other relevant operations. Purchasing and contracts. Act as purchasing coordinator for Bjuvs Lärcentrum. Support the operation with purchasing matters. Plan and conduct purchasing meetings. Follow up contracts and documentation. Handle orders and direct purchases. Security and fire protection. Coordinate test alarms and security information. Administer alarms, personal alarms and service requests. Be a fire protection inspector and conduct SBA inspections. Ensure that documentation is handled and archived correctly. QUALIFICATIONS Qualifications We are looking for someone who has: Upper secondary education, preferably with administrative or financial focus. Experience with qualified administrative work. Good experience with financial administration and invoice handling. Experience with digital operational systems and Microsoft 365. Very good ability to express yourself in Swedish both orally and in writing. Meritorious It is meritorious if you have: Experience from municipal or other public operations. Knowledge of filing and document management. Experience with project administration and grant reporting. Experience with purchasing, contract management or public procurement. Knowledge in systematic fire protection work (SBA). Personal qualities To thrive and succeed in the role, we see that you are: Organized, thorough and quality-conscious. Self-driven and responsible. Service-oriented with professional demeanor. Flexible and comfortable with varying tasks. Collaborative and communicative. We place great emphasis on personal suitability. What we offer With us you get meaningful and developmental work where you contribute to creating opportunities for people through education, guidance and labor market initiatives. You become part of an engaged organization where collaboration, development and faith in the future are central. Employment type: Permanent employment. Duration: Permanent, start date: 2026-09-29 Immediately. Other information Welcome with your application! We look forward to learning more about you and what you can contribute to our team. The position may be reshaped if needed. Great emphasis is placed on personal suitability. Scope of employment Employment type: Permanent employment Scope: Full-time 100% Start date: Immediately Working time/duration: Full-time. Start date by agreement. Application Application deadline: 2026-09-27 Reference number: Welcome to apply by: Making a digital application via this link. Employment Number of advertised positions: 1 Contact Contact persons Malin Ozmander Unit Manager 042-4585778, 072-3942264 [email protected] If you are offered a position in preschool/school, you must provide a valid certificate from the police criminal record register. Therefore, make sure to order a certificate from the criminal record register as soon as possible after being offered employment. We apply individual salary setting depending on experience and competence. Salary statistics for Bjuvs kommun/Omsorg i Bjuv can be found at bjuv.se. Bjuvs kommun is part of Familjen Helsingborg. Familjen Helsingborg is people who meet, places that stimulate and contexts that develop. Here both people and companies grow. The feeling creates Familjen Helsingborg. We are: Bjuv, Båstad, Helsingborg, Höganäs, Klippan, Landskrona, Perstorp, Svalöv, Åstorp, Ängelholm and Örkelljunga. familjenhelsingborg.se
School Administrator, Children's and Education Administration Office
Are you looking for a meaningful role where you can make a real difference? We are now seeking engaged team members who want to help shape the future of Värnamo. With us, you work with people at the center and create a workday that is valuable, both for you and for our citizens. Description We offer you a developmental assignment where you have a role with many contact points both within and outside our administration. You will work at the administrative unit of the Children's and Education Administration and together with a colleague at our staffing unit with placing substitute staff at our preschools. In addition to the staffing unit, the unit is responsible for personnel administration matters, IT issues, work environment and facilities, school transport, and handling of summons, minutes and public documents. The workplace is at Tingshuset in central Värnamo where the administration's central functions and management are located. The Children's and Education Administration has approximately 1350 employees within preschool, primary school, adapted school, upper secondary school, adult education and culture school. Duties The Children's and Education Administration is seeking a driven and solution-oriented school administrator. With us, the work mainly involves receiving orders for substitute staff for preschools and after-school programs, contacting substitutes and distributing received orders to those who can perform them. You are a support to the substitute staff, for example in technical questions around communication with them, and you assist with certain parts of recruitment. The work is carried out in our management system Heroma. You are a support to the administration's school leaders and staff in this work and certain other tasks may also occur. The need for substitute staff is both planned and urgent. To meet the demand, the work needs to start on Mondays, Tuesdays and Wednesdays at 06.30 and Thursday-Friday at 07.00 Qualifications You have a degree from upper secondary school and preferably some post-secondary education. It is an advantage if you have previous experience with similar tasks, worked with the management system Heroma and have applied legislation and regulations within the field. You are thorough, communicative, service-minded, stress-resistant and flexible and have an easy time getting into different IT systems and work routines. Working both independently and together with others is natural to you and you can express yourself well both verbally and in writing in Swedish. Terms The position is filled subject to the required decisions being made. Children's and Education Administration. Our administration is responsible for preschools, primary schools, upper secondary school, adult education and culture school in the municipality. Together we educate 7500 children and pupils in a safe and inspiring environment to grow and develop. Read more about us at: Barn- och utbildningsförvaltningen - Värnamo kommun Information about salary. Based on the EU's wage transparency directive, Värnamo municipality provides information about the entry salary range for the position in the ad. The range specified is based on the lowest salary and median salary within the occupational category that this ad refers to. Median salary is the middle salary, which means that half of all employees within the occupational category in Värnamo municipality have a lower base salary than the median and half have a higher one. You can find information about the entry salary range on our website: Information om lön - Värnamo kommun. Open to all We focus on your competence, not your other circumstances. We are open to adapting the role or workplace according to your needs.
Administrator in Environmental Unit
Eksjö Municipality is a safe and vibrant municipality that welcomes everyone. Here you'll find both city and countryside with both history and forward-thinking. Small entrepreneurs and large companies operate here. There is a closeness that provides opportunities for meaningful leisure time. The municipality is one of the largest employers and with your help we want our residents to be able to live a good life. We achieve that by collaborating, working sustainably and utilizing your skills and commitment. As an administrator in the environmental unit, you work closely with case officers and management to provide the best service to the public, businesses and organizations alike. Efficient administration is one of the fundamental prerequisites for a well-functioning operation to ensure high legal certainty and efficiency in the environmental unit's case handling, which contributes to a safer society for people and the environment as well as a better business climate. 1 position(s). DUTIES Administrative support to case officers in the environmental unit at Eksjö Municipality. Handling and distribution of incoming cases, case registration, management of mailings and more. Answer phone calls and emails to provide guidance to the right case officer, guidance on case type or release of documents, etc. Depending on competence, experience and qualifications, certain financial management and preparation of various cases may be relevant. QUALIFICATIONS Experience with handling various technical systems Ability to familiarize yourself with different technical systems and workflows and follow established procedures. Employment Type: Fixed-term employment. Duration: 3-6 months, start date: 2026-10-19 Upon agreement, end date: 2027-05-14. As an employee at Eksjö Municipality you should feel safe, feel well and have the opportunity to develop in your work. We care about your health and want you to have a balance in life, therefore there are several benefits such as wellness allowance, wellness activities, insurance and occupational health services. You are covered by an occupational pension agreement and have the opportunity for extended parental leave. To facilitate commuting to and from work, we offer a subsidized bike program and you may have the opportunity to try a flexible public transit pass. Many of the benefits you receive as an employee are governed by our collective agreements. If you are the person we are looking for and you think this position is interesting, we look forward to your application. You apply via the link in the announcement. If you are called for an interview, you will need to prove your identity in one of the following three ways: - Passport - National ID card showing citizenship - ID card combined with a certificate of person where citizenship is stated. If you are a citizen of a country outside the EU/EEA, you will also need to present a valid residence permit and/or work permit in Sweden. Eksjö Municipality has already made a selection of advertising channels prior to posting this announcement and therefore requests no contact from recruitment firms and advertising sales representatives.
Project Administrator - Landskrona Bageriet
About the workplace Pågen is a family-owned business in its fifth generation that has been baking bread since 1878. Here we bake with passion and care for our raw materials and products, our employees, consumers, and our shared resources. With two bakeries where skilled bakers work day and night, and with Sweden's largest sales force, Pågen supplies fresh bread to the country's stores and export markets every day. With products including packaged fresh bread, yeast coffee bread, crackers, and sausage and hamburger buns, we are now taking the step into the future and building a new bakery in Landskrona. Learn more about Pågen, www.pagen.se 1 position(s). Do you want to be part of building the bakery of the future? We are now looking for a Project Administrator who wants to be involved in the development and establishment of our new bakery in Landskrona. Here you will have the opportunity to work on one of Sweden's most exciting industrial projects, characterized by high technical complexity, significant investments, and a clear focus on innovation and efficient production. We offer a unique journey within Swedish food production with the first breads ready at the end of 2029. It will not just be a bakery - it will be a long-term investment in the future where you get to be part of the journey. At Pågen, you are where things happen! We work mainly together in the office as it facilitates collaboration in our eventful daily life where everyone has an important role. About the role As a Project Administrator, you will work closely with project managers and other project team members with a focus on administration, document management, and coordination of project information. You will be a key person ensuring that documents, data, and information flows are handled correctly and efficiently throughout the different phases of the project. We offer a varied daily routine where you get the opportunity to develop, take your own initiatives, and contribute to the project's success. To thrive in the role, we believe you are unpretentious, have strong teamwork skills, and appreciate switching between different types of tasks depending on the organization's needs. Key responsibilities As a Project Administrator, you will, among other things: Manage document and information handling within the project Support the project manager and project organization Follow up on document and information deliveries Coordinate facility data and registration information Support reporting, coordination, and project follow-up Ensure structure and quality in documentation and information flows Be a key user in the project's system environment and support users with questions about workflows, information, and system usage. Who are you? To succeed in the role, you are someone who enjoys working in systems, creating structure and order. You are proactive, service-minded, and unpretentious, with a willingness to help where needed. You have good collaboration skills and feel comfortable interacting with different people and functions within the project organization. We see that you have: Experience in administrative work or project administration Very good system and computer skills as well as experience working in different digital systems and databases. You have good knowledge of the Microsoft Office suite and feel confident in quickly learning new tools and working methods. Ability to work in a structured, thorough, and methodical manner with documentation and follow-up Good knowledge of Swedish and English, both spoken and written B-class driving license The following experience and skills are advantageous: Education in administration, economics, engineering, or similar Experience with document management systems such as ACC, Forma, SharePoint, or similar Experience in project administration within construction, industrial, or technical projects Basic understanding of drawings, document numbering, and revision management Knowledge of quality management or structured document handling Experience coordinating between multiple stakeholders Experience with follow-up, reporting, and administration in a project environment Background in construction, engineering, or real estate industries Personal qualities To thrive and succeed in the role, you are: Structured and thorough Driven and self-motivated Service-minded and collaboration-oriented Flexible and unpretentious Communicative in both speech and writing We are looking for someone with a few years of relevant work experience who is still in the early stages of your career. You want to take the next step in a role where you can contribute from day one, while also having the opportunity to develop and grow as the organization's needs evolve. Apply for the position We work with continuous selection and look forward to your application as soon as possible, but no later than October 4, 2026. We warmly welcome your application! Employment type: Fixed-term employment. Duration: 6 months or longer, ending: 2027-11-30.
Coordinator at BKV, Temporary Position
We draw strength from over 50,000 students and employees. Students who bring hope for the future. Employees who every day contribute to Linköping University tackling the challenges of our time. Our values are built on credibility, trust, and security. By being courageous, thinking freely, and doing new things, we create together, through great and small actions, a better future. Welcome to apply for a position with us! Since our current colleague will be taking parental leave, we are now seeking a temporary coordinator within operational support (VS), the unit for operational-level administration (VERAD) at the Department of Biomedical and Clinical Sciences (BKV). About the job As a coordinator, you will provide qualified administrative support to two of the department's divisions. You will work closely with division heads and research leaders and serve as important support in planning, coordination, monitoring, and implementation of the department's administrative processes. The assignment includes both ongoing administration and development of work methods and processes within operational support. You will also specifically support one of the research leaders in one of the divisions with tasks that fall within the coordinator role. You will also be responsible for coordinating two supplementary education programs for biomedical scientists and providing administrative support to program and course coordinators as well as students. Work tasks include, among other things, educational administration in several of the university's operational systems. In this role, you will function as qualified and proactive management support. This means you independently identify needs, initiate and coordinate activities, prepare decision-making materials, follow up on implemented measures, and contribute to the development of efficient administrative processes. The role involves extensive collaboration with colleagues and functions within, for example, HR, finance, IT, communication, and educational administration, as well as with external partners, such as Region Östergötland. About you We are seeking someone with at least three years of upper secondary education or equivalent, plus several years of experience in qualified administrative work with a broad variety of tasks. For this role, you must have experience with independent administrative work with responsibility for planning, coordination, and monitoring. You also have experience providing qualified support to managers, leadership, or other decision-making functions and are accustomed to identifying needs, taking initiative, and driving administrative matters forward. The role places high demands on structure, judgment, integrity, and the ability to prioritize in an operation with many different assignments. You are comfortable working in multiple digital systems and have very good knowledge of Swedish as well as good knowledge of English, both spoken and written, and possess good communication skills. It is advantageous if you have higher education in a relevant field as well as experience in administrative work at a university, college, or other public sector organization. Great weight will be placed on personal suitability. Your workplace You will work at the Department of Biomedical and Clinical Sciences (BKV). Organizationally, you will belong to the VERAD and VS units, where you will be surrounded by a large network and various teams of administrative colleagues. Here, common development issues within administration for the entire department are conducted, and you are expected to participate actively. On a daily basis, you report to your unit head for VERAD, which is part of VS. We are committed to utilizing all employees' competence and we provide good opportunities for development. All employees have a long-term competence planning plan, and at LiU there are good opportunities for mobility and development nationally and internationally. Your office will be located in one of the divisions you support and you will sit together with division heads, researchers, instructors, and other staff in facilities on Campus US, near Tinnerbäcken and Trädgårdsföreningen. Read more about our operations https://liu.se/organisation/liu/bkv/vs About the employment Fixed-term employment, temporary position for 1 year with possible opportunity for extension. The position is full-time. Start date by agreement. Salary and benefits Linköping University applies individual and differentiated salary setting in accordance with applicable collective agreements (RALS/RALS-T) and the university's salary formation guidelines. Please state your salary expectations in your application. At LiU/BKV, we apply, among other things, flexible working hours, we have good opportunities for long-term competence development, favorable vacation, and wellness benefits. Read more about employee benefits here. Read more about employee benefits https://liu.se/jobba-pa-liu/formaner. Trade union contact persons For information about trade union contact persons, see https://liu.se/jobba-pa-liu/hjalp-for-sokande. Application Welcome to submit your application with CV and cover letter no later than 260921. You apply for this position by clicking the "Apply" button below. Applications received after the final application date will not be considered. We welcome applicants with different backgrounds, experiences, and perspectives; it enriches and develops our operations. For us, it is self-evident to safeguard the equal value, rights, and opportunities of all. Read about our work at https://liu.se/artikel/lika-villkor/. We look forward to receiving your application! Linköping University has procurement agreements and requests that we do not receive direct contact from staffing and recruitment companies or sellers of job advertisements.
Student Assistant at the Collaboration Unit
We have the strength of over 50,000 students and employees. Students who give hope for the future. Employees who every day contribute to Linköping University tackling today's challenges. Our values rest on credibility, trust, and security. By being courageous, thinking freely, and creating something new, we together—through great and small actions—build a better future. Welcome to apply for a job with us! We are now recruiting a student assistant for the Collaboration Unit. This is an opportunity for you as a student to gain insight into how the university collaborates with business, the public sector, and other organizations. About the job As a student assistant at the Collaboration Unit, you will support the daily work with contacts, activities, and tasks related to Linköping University's partnerships with the outside world. The role gives you broad insight into how the university works together with actors in, for example, business, the public sector, and other organizations. Work tasks vary depending on the unit's needs, but may include: support for communication initiatives and events minor investigations into matters concerning the university's external collaborations support in handling requests from researchers, students, and external organizations administrative support related to ongoing projects, activities, and partnerships The work involves frequent contact with people in different roles, both within and outside the university. You will become part of a unit where the relationship between academia and society is central, and where you can contribute to a variety of tasks close to the operations. About you We are looking for someone who enjoys collaborating with others and thrives in contact with researchers, other students, and external organizations. Since the work involves both contact with different target groups and support in varying tasks, you need to be organized, thorough, and able to take responsibility for moving smaller tasks forward. You also work well in a team and contribute to positive collaboration in daily work. We want you to: have completed at least 60 credits at Linköping University before you apply for the position be a registered student at LiU during the employment period be fluent in Swedish in speech and writing It is meritorious if you have: good knowledge of English previous experience with communication, investigation work, or collaboration issues We welcome applicants from all programs and faculties, as well as those studying individual courses. Your workplace The Collaboration Unit works with strategic partnership development, innovation support, EU collaboration, and cross-sector partnerships. The unit's collaboration partners include, for example, Siemens Energy, Saab, SMHI, Ericsson, and Region Östergötland. With us, you will be close to the operations and see how the university's contacts with the surrounding society function in practice. About the employment The employment is an hourly position as needed during the period October 1, 2026–September 30, 2027. The employment corresponds to approximately 10 percent of full-time, with the possibility of adjustment based on the unit's needs and your individual circumstances, for example study load. Salary and benefits Hourly wage according to the agreement for student assistants at LiU. Read more about benefits for employees https://liu.se/jobba-pa-liu/formaner. Union representatives For information about union representatives, see https://liu.se/jobba-pa-liu/hjalp-for-sokande. Application Welcome to submit your application with CV and cover letter by September 28, 2026. You apply for this position by clicking the "Apply" button below. Applications received after the final application date will not be considered. Interviews may take place on an ongoing basis during the application period. We welcome applicants with different backgrounds, experiences, and perspectives; this enriches and develops our operations. For us, it is self-evident to uphold the equal value, rights, and opportunities of all. Read about our work at https://liu.se/artikel/lika-villkor/. Welcome with your application! Linköping University has procurement agreements and asks that recruitment and staffing companies and job advertisement sales representatives refrain from direct contact.
Rental Administrator in Malmö
Do you want a central role where structure, service, and quality make a real difference? As a Rental Administrator at Victoriahem, you contribute to a smooth rental process and help people find their new home. Here you become an important part of an engaged team, with many points of contact and work where your meticulousness and ability to get things done are appreciated every day. About the role As a Rental Administrator at Victoriahem, you become a central part of our team that supports our regional offices with administrative tasks throughout the rental process. You have daily contact with both internal colleagues, people seeking housing, and tenants, and your work is crucial for handling matters correctly, professionally, and on time. In your role, you handle housing applicants, conduct certificate verification, create and send out apartment contracts, and administer applications for subletting. You book inspections, handle apartment cancellations, and are an important support function that contributes to our internal processes running smoothly and efficiently. About you We are looking for someone who is organized, meticulous, and quality-conscious, while also working efficiently and enjoying finding solutions. You are comfortable with administrative tasks, follow processes, and can adapt when conditions change. As a person, you are service-oriented, communicative, unpretentious, and you appreciate collaboration with both colleagues and customers. You work independently, take responsibility, and find it easy to prioritize when multiple tasks are ongoing simultaneously. Important for the position: Experience in administrative work Strong knowledge of Office suite, particularly Excel Experience working in IT-based business systems and managing multiple systems in parallel At least a 3-year upper secondary education Strong knowledge of Swedish and English, both spoken and written Knowledge of rental law is a merit Education in administration is a merit We place great importance on personal fit. Selection is ongoing. Other information Start date: By agreement Location: Västra Hamnen, Malmö Background check and personality and logic test via Alva Labs are part of the recruitment process About Victoriahem Read more about us as an employer and company on our website. Contact information If you have questions about the position or the recruitment process, you are warmly welcome to contact the responsible recruiter: Saga Berggren [email protected] Welcome to submit your application!
Documentation Support for Rechon Life Science
About the Position We are now recruiting a Documentation Support for Rechon Life Science to assist with administrative work within their Maintenance department. This is a new position within the department, which means you will have the opportunity to help shape the role and contribute to developing work methods and procedures based on the department's needs. The main tasks relate to support with writing and updating SOPs within the department as well as data collection. Your Main Responsibilities: Write and update SOPs, instructions, deviations, CRs, CAPAs and other quality documents within the department. Follow up on activities in CAPA, deviation investigations and reports. Support with monitoring the department's KPIs. Drive and actively work with continuous improvements within the department, both practical procedures and documentation. Work is carried out in accordance with applicable GMP requirements. Work broadly across the department's various functions and support operations where needed. The position is located onsite in Limhamn and working hours are daytime, Monday to Friday, 08:00–16:25. The intended start date for the position is immediate. About You We are looking for someone who is driven, organized and has a strong quality focus. You enjoy administrative work and are motivated by creating order and ensuring that documentation maintains high quality. You are expected to plan and carry out your work independently with great care and complete it within given timeframes. You will work broadly across all parts of the department and can, if needed, represent the department in various projects. To succeed in this role, we see that you are self-driven and take own initiatives. You have an easy time collaborating with others and take responsibility for ensuring that tasks are completed through follow-up, coordination and cooperation with different parts of the organization. Computer skills are a requirement since documentation management and other administrative tasks are computerized. You must be fluent in Swedish and English, both spoken and written. We place great emphasis on personal suitability. Therefore, your commitment, your willingness to develop and your ability to take responsibility are at least as important as previous experience. We are looking for someone with: Good computer skills. Good knowledge of the Microsoft Office package, especially Excel and Word. Good knowledge of Swedish and English, both spoken and written. It is advantageous if you have knowledge of: CANEA, or similar quality systems The pharmaceutical industry and GMP experience Lean or other improvement work. About Rechon Life Science Rechon Life Science is a pharmaceutical company with approximately 380 employees with operations in Limhamn and Bernstorp. They have delivered aseptic products according to international requirements for pharmaceuticals for more than 60 years. Today, the focus is on contract manufacturing of both registered pharmaceuticals and materials for clinical trials. Customers are located around the world and include both smaller start-ups and big-pharma companies. Would you like to read more about Rechon Life Science? Please visit their website here: https://www.rechon.com Contact Information If you have questions about the position or the recruitment process, you are warmly welcome to contact responsible recruiter Wilma Carlén at [email protected] If you have questions regarding registration, please contact support via [email protected] Please note that we do not accept applications via email. We look forward to receiving your application!
Faculty Coordinator, School of Arts Chancellor's Office
Lund University was founded in 1666 and is consistently ranked among the world's leading institutions of higher education. Here, approximately 46,000 students and 8,500 employees work in Lund, Helsingborg, and Malmö. We are united in our mission to understand, explain, and improve our world and people's conditions. Description of the Workplace The School of Arts Chancellor's Office consists of ten employees and is centrally located in Malmö, a stone's throw from Möllevångstorget. The office provides support to the faculty leadership and institutions regarding education, research, economics, HR, and communications, among other areas. The office's main mission is to: Provide operational and strategic support to the faculty's leadership, institutions, committees, and other operations, thereby contributing to the faculty's overall objectives Monitor the external environment, analyze developments, and initiate measures in response to operational needs and external demands and expectations Prepare decision-making documents and contribute to the implementation of decisions Report back to the university and other relevant stakeholders Contribute to, support, and follow up on regulatory compliance Serve as a link between the institutions, the faculty, and the university We fulfill this mission by: Listening carefully based on operational needs Maintaining integrity and a high professional standard Being proactive in developing the faculty's operations Contributing to continuity by developing structures and processes For more information, please visit the School of Arts website. Tasks and Areas of Responsibility We are now seeking a faculty coordinator with a sense of the bigger picture and an eye for detail. The faculty coordinator will work broadly with administration at the faculty office. The main tasks and areas of responsibility are: Administrator and secretary for the Prefect Forum and Faculty Board, including responsibility for notices, compilations, and dispatch of documents and minutes. The coordinator contributes to the preparation of matters and decision-making documents. Registrar for the faculty, which includes record-keeping, archiving, document management, and disclosure of public documents, as well as serving as the faculty's representative on data protection matters Responsibility for the process of updating the faculty's Rules of Operation and Delegation Administrative responsibility for election matters at the faculty and administrative support to the nomination committee Administrative responsibility for the management of the faculty's honorary doctors Catalog administrator for the university's system for digital identities and permissions Administrative support to faculty leadership General administrative work, such as booking facilities and travel, and catering for meetings Qualifications Requirements for employment: An academic degree at bachelor's level (180 ECTS) or higher in social sciences, humanities, public administration, or another area deemed equivalent by the employer At least three years of experience in qualified administrative work in the public sector, including experience in preparing decision-making documents, keeping minutes for boards and/or committees, and managing meeting administration Experience in administrative management support Very good computer and IT skills Very good ability to express yourself in Swedish, both orally and in writing Good ability to express yourself in English, both orally and in writing As a person, you are flexible, efficient, and proactive. You are quality-conscious, detail-oriented, and able to organize your work independently. It is self-evident to you to be service-oriented and to want to develop yourself and the operation. You have good communication skills and value good collaboration with colleagues and management. Great emphasis will be placed on personal competencies. Merits for employment: Experience working in higher education or at a university Experience in document management, record-keeping, and disclosure of public documents Experience using AI tools in daily work Experience with academic elections What We Offer Lund University is a state agency, which means you receive special benefits, generous vacation time, and a favorable occupational pension. The university has a flexible working hours agreement that creates good conditions for balance between work and leisure, and at the faculty office, there is the opportunity to work from home up to 40% of your working time if it works for the operation. Read more on the university's website about being employed by us. Other Information The position is a permanent full-time position (100%). A probationary period may be applied. Start date December 1, 2026, or by agreement. Interviews are planned to be held during weeks 40-42. The university applies individual salary setting. Please indicate your salary expectations in your application. The School of Arts in Malmö is one of nine faculties within Lund University and consists of the Schools of Fine Arts, Music, and Theater, as well as Inter Arts Center. At the School of Arts, there are bachelor's, master's, and postgraduate programs in fine arts, music, and theater, as well as a number of courses of varying scope. Research and doctoral education with an artistic focus and in music pedagogy are also conducted here. We decline all contact from advertising sales representatives, recruitment, and staffing companies due to government procurement regulations.
Administrative Assistant in the Benefit Fraud Department in Malmö
Every year, Försäkringskassan makes 21 million decisions that affect people's lives and society as a whole. We pay out approximately 260 billion kronor annually. It is taxpayers' money we are responsible for. It is a great responsibility. That is why we thoroughly examine each case, follow laws and regulations, inform and guide, care and show consideration. It is a job for someone who wants to take responsibility. Welcome to Försäkringskassan. Documentation, administration, and internal and external collaboration As an administrative assistant within the Payment & Reimbursement operational area, you provide administrative support to managers and management groups and help ensure that managers' daily work runs smoothly. The role involves close collaboration with the business, and in your work you take your own initiative for improvements. In this position you handle meeting documentation, personnel administration, authorizations, and procurement. You coordinate and follow up activities within operational planning, conferences and more. The position also involves work with filing and you assist managers with, among other things, invoice coding and statistics monitoring. You collaborate with and serve as a contact person for other operations both internally and externally. As an employee at Försäkringskassan, you have a high level of security awareness as the agency comes into contact with classified information. It is a job for someone who wants to take responsibility. We are looking for you who have a final certificate from upper secondary school or experience and qualifications that can be assessed as equivalent have a systematic and thorough work approach collaborate effectively with others to achieve common goals have good communication skills, both verbal and written are service-oriented act on your own initiative and take responsibility for achieving good results are confident and trustworthy, even in stressful situations quickly identify problems and solve them in a relevant way. It is meritorious if you have experience providing administrative support to people in management positions have good knowledge of Försäkringskassan's organization and administrative systems have experience working as administrative support in a larger public organization have experience with filing and e-commerce systems have experience applying internal guidelines and regulations have knowledge of the Administrative Procedure Act. We place great emphasis on your personal qualities. Other information 1 position, permanent, full-time, with start date by agreement. Probation may be applicable. Some positions with us involve participation in security-sensitive activities. To be employed in such a position, a passed security clearance is required according to the Security Protection Act (2018:585). In accordance with Försäkringskassan's security guidelines, background checks are conducted in this recruitment. The possibility of remote work exists if the work allows. In this recruitment, work psychological tests may be used as part of the selection process. Work location: Malmö. Do you want to know more about Försäkringskassan as an employer? Visit https://www.forsakringskassan.se/om-forsakringskassan/jobba-hos-oss Contact persons Manager: Malin Danielsson Pålsson, 010-117 19 51 (for questions about the position). HR specialist: Elin Magnusson, [email protected], 010-113 44 98 (for questions about the recruitment process). ST: Annica Borg, 010-117 61 32, Saco-S: Matilda Eneqvist, 010-118 33 81 Seko: Johanna Grundström, 010-115 30 44. Application We welcome your application no later than October 4, 2026. When you apply, attach your CV. We do not use personal letters in our recruitment process; instead you will answer a number of selection questions relevant to the position. Upload your diplomas, grades, and certificates with your application. If you have protected personal information or no access to bank-id, call the HR specialist named in the advertisement and we will help you submit your application. In everything we do, we act based on the principle of the equal worth of all people, legal security, and good service.
Administrative Coordinator for Environment and Waste Management Company in Malmö
Are you service-oriented, organized, and enjoy varied work tasks? Do you have experience in administration, customer service, transport, or logistics? Then this might be the position for you! Ragn-Sells is one of Sweden's leading companies in recycling and the environment, and is now seeking three administrators for their team in Malmö. In this role, you will handle administrative matters resulting from a system change within the organization. This includes updating customer data, uploading documents, registering contact information, and ensuring that correct information is uploaded related to customers, agreements, and policies. In the role, you will also support administrators, section managers, and transport planners with various administrative tasks. The position means you will be employed by StudentConsulting but work as a consultant at Ragn-Sells. The assignment is time-limited, starting immediately until the end of the year, with a chance for extension. The workplace is located at Ragn-Sells office in Östra Hamnen in Malmö, where you work during office hours 7-16 Monday-Friday. WHAT WE'RE LOOKING FOR We'd like to see that you: Have experience in administration, customer service, transport, logistics, or similar. Have good system and IT skills. Speak and write Swedish and English well. Are thorough, organized, and experienced in handling multiple tasks simultaneously. Are communicative, solution-oriented, and service-minded. Meritorious is experience from the environment, recycling, or transport industry, ADR, hazardous waste, or chemistry knowledge. Does this sound like something for you? Welcome to submit your application today! Selection and interviews take place on an ongoing basis.
Administrator for the Local Service Housing Section
Ref: 20261973 Do you want to become a key person in a dedicated administrative team? We are now looking for an administrator who wants to take a central role in supporting our operations within Local Service Housing, which is part of the Employment and Social Services Department. Job Responsibilities In this role, you will work closely with the section manager and collaborate with both our nine custodians and our three administrators. Your main workplace will be at Järnyxegatan 11, where you will become an important part of a team that values quality, service, and collaboration highly. You will work with typical tasks for the role but also with a focus on initiatives that can reduce turnaround times for restoring housing units. As an administrator, you are responsible for managing records, archiving, report writing, documentation, and data entry in various systems. The role may also include booking, preparing, and coordinating meetings, preparing cases, compiling materials, invoice management, purchasing, case management, and contact with external parties, direct procurement, as well as administration in operational systems and personnel systems. Together, we contribute to the smooth operation of the business, ensuring that clients have a good living environment, and that the work environment for employees is both safe and efficient. Qualifications To be eligible for the position, you must have: Completed upper secondary education Several years of experience in administrative work Good knowledge of Swedish, both spoken and written Good computer skills, with particularly strong proficiency in the Office suite. It is meritorious for the position if you have: Post-secondary education Experience with invoice management Experience with purchasing in the Ekot system Experience working in the Medvind and H-rutan systems Experience with service-oriented work Experience with administrative work in the public sector Good proficiency in Excel Experience in social work The role requires you to be flexible and thrive in a dynamic environment. You are thorough and organized in your work and have a high sense of responsibility. You have good collaboration skills and are very service-oriented and unpretentious when taking on different types of work tasks. The workload varies over time, so you need to be stress-tolerant and have a good ability to handle temporary work peaks. Great importance will be placed on the personal qualities that are important for the position in this recruitment. We Offer: Meaningful work where you make a difference every day. Opportunity to develop within an important public service function. A dedicated team and a workplace with high engagement. About the Workplace The Local Service Housing Section will consist, apart from the section manager, of 13 employees, of which 9 are custodians and 4 are administrators who serve housing in the Employment and Social Services Department. Our mission is to serve the department's housing regarding restoration and furnishing of apartments, maintenance of interior and exterior facilities, orders, and warehouse management. The section plays a central role in development work to ensure that operations are conducted with high quality from a customer perspective, while the restoration time of housing units is an important factor for both economic sustainability and more efficient availability of housing spaces. At Sweden's largest employment and social services department, approximately 2,800 employees work every day to strengthen Malmö residents. Together with Malmö residents, we want to increase opportunities for self-sufficiency, reduce homelessness, contribute to children and young people having good living conditions, and work toward newly arrived residents having good conditions. It is important and rewarding work, but far from easy. Apply for a job with us, you will make a difference. Malmö city's operations are organized into 14 departments. Our common mission is to create welfare and sustainable societal development. Together with Malmö residents, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö city as an employer here http://www.malmo.se/jobb Position Information Employment Type: Permanent Scope: Full-time Number of Positions: 1 Start Date: As soon as possible by agreement. Other Information Please note that at Malmö city, we have removed the cover letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection process. Before employment is offered, you must provide your upper secondary school diploma, an excerpt from the criminal record register, and an ID document (passport or national ID card). Malmö city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can help us as an employer meet the needs of Malmö residents.
Office Services Administrator at the Swedish Prison and Probation Service Headquarters
About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is expanding – we are building new facilities, renovating, and expanding existing ones, and we are now seeking additional staff members. Our primary goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand facilities, and prisoner transport. The Swedish Prison and Probation Service Center (KSC) is part of the headquarters and belongs to the division for prisons, remand facilities, and probation services. We support the authority with personnel and financial administration services, support functions, travel bookings, administrative development, as well as the authority's switchboard function and office services. KSC serves as an entry point with the goal of resolving all incoming inquiries in a friendly and professional manner. The position is located within the customer center section and involves joining the team responsible for office services and reception at headquarters. You will primarily work within office services and warehouse operations. Job Description As a member of the office services team at the Swedish Prison and Probation Service headquarters, you will have varied work performed both independently and as part of a team. The work primarily involves being responsible for and practically carrying out ongoing services in the headquarters' four buildings. In mail handling, you receive, sort, and open mail as well as distribute mail to various departments at headquarters. You also receive and send packages and pallets and manage inventory of materials. The work includes responsibility for ongoing maintenance of facilities and property management as well as moving and installing furniture during office reorganizations. The office services team also handles procurement and distribution of office supplies. In the case management system, you handle incoming service requests, fault reports, and orders for internal materials. Qualifications We are looking for someone who works well with others and can relate to people in a receptive and flexible manner. You take responsibility for your tasks and drive your processes forward. You adapt easily to changing circumstances and see opportunities in change. In your interactions, you are calm, attentive, and accommodating, with a willingness and ability to help others. Furthermore, you take initiative, start activities, and achieve results. For us, it is important that you share the Swedish Prison and Probation Service's fundamental values regarding a humanistic view of people, respect for the individual, and belief in people's will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect you and others. Furthermore, you are expected through your approach to contribute to ensuring that everyone is treated equally. We place great importance on personal suitability. We are looking for someone who has: Complete upper secondary school competence in the form of final grades or a secondary school diploma Experience working with office services Experience working in warehouse operations and warehouse systems (WMS – Warehouse Management System) Category B driver's license Good computer skills Ability to express yourself very well in spoken and written Swedish It is also an advantage to have: Training in service and customer service Experience with security work using X-ray equipment Experience with mail, package, and pallet transport Experience operating a forklift Forklift certification Ability to express yourself well in spoken and written English Other Information The Swedish Prison and Probation Service has chosen to eliminate the personal letter and replaced it with selection questions that are relevant to the position. Your answers to the selection questions and your CV will form the basis for whether you are qualified to proceed in the process. To become eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you uphold democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified as security-sensitive positions, and a security clearance with a criminal background check will be conducted before an employment decision is made. For certain security-sensitive positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Learn more about security clearance here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve civil contingency placement with the Swedish Prison and Probation Service. Learn more about civil contingency placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. Trial employment may be applied. The Swedish Prison and Probation Service strives for balanced gender distribution and increased diversity. To submit your application, click on the application link in the job posting. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific positions will be answered by the contact person listed in the posting. We kindly but firmly decline direct contact from staffing and recruitment companies as well as sellers of recruitment advertisements. The Swedish Prison and Probation Service has procurement agreements in place.