Administrative Coordinator at Vetterstorpsskolan F-6

Västerås kommun · Vollzeit

Västerås, Schweden

1 position(s). Would you like to be part of creating the best conditions for student learning? We are now looking for an administrative coordinator who wants to take on a key role in our operations and help ensure that the school's administration, organization, and daily operations run effectively and professionally. Your Responsibilities As an administrative coordinator, you will have a broad and varied role with significant independent responsibility. You provide administrative support to the principal and school leadership and work with student administration, registration, and management of student matters. You coordinate the enrollment of new students and maintain contact with guardians. Your duties also include substitute teacher recruitment and staffing planning, as well as administration of working hours, absences, and personnel-related systems. You also support scheduling and assignment of duties. You are further responsible for orders, deliveries, and procurement, and you work with invoice management, coding, and financial tracking in close collaboration with the principal. You also coordinate matters related to facilities, property, and practical operations, and provide support on issues related to security, fire prevention, and work environment. Documentation, archiving, and development of administrative routines and processes are also part of your role. The role may include some duties as a yard supervisor if needed. Your Qualifications We are looking for someone with post-secondary education in administration, planning, coordination, or another area that the employer deems relevant. You have experience with qualified administrative work where coordination and planning have been part of your responsibilities. You are comfortable using computers and digital tools as a natural part of your daily work and have strong skills in the Office suite, particularly Excel. You also have strong Swedish language skills and express yourself well both verbally and in writing. Previous experience working in a school environment is a merit. To succeed in this role, you need to be self-directed and organized with the ability to plan, prioritize, and drive your work forward. Since the daily operations of a school can change quickly, you also need to be flexible and able to adapt when circumstances change. You have good problem-solving and analytical abilities and can handle both complex issues and situations requiring quick solutions. The role involves many points of contact, which requires you to collaborate well with others and communicate in a clear, attentive, and professional manner. What We Offer Vetterstorpsskolan is an F-6 school with one class per grade. We have approximately 165 students and 30 dedicated staff members who together create a warm and welcoming school. At Vetterstorpsskolan, you will be part of an engaged, unpretentious, and warm team that works together to help every student succeed. We are a vibrant school characterized by joy, curiosity, and a love of learning, where student safety, participation, and development are at the center. With us, you get varied and rewarding work where you make a real difference for students and staff every day. You become part of an engaged organization where collaboration, professionalism, and development are in focus. We offer a workplace where your expertise is valued and where you have the opportunity to help develop the school's administrative processes and practices. Our school leadership values close collaboration, encourages initiative-taking, and sees professional development as a natural part of everyday work. Here you become part of something bigger! With warmth and respect, we demonstrate effective action in the big and small things. We live our values in our interactions with each other and those we serve. Every day, year-round, we ensure that Västerås functions. Together with your approximately 11,500 colleagues throughout the city, you have Sweden's most important job. Read more about opportunities, career paths, and our offerings here: https://www.vasteras.se/jobbochkarriär Additional Information Before you can be employed, we will conduct a background check and you must provide an approved criminal record certificate from the police. At the interview, you will need to verify your citizenship. You can do this with a passport or a certificate of identity together with an ID document. If you are not a citizen of Sweden, the EU, the EEA, or Switzerland, you must provide proof that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only take place after verification of work authorization, which is required under the Aliens Ordinance. All offers of recruitment and advertising assistance are declined. Employment Type: Permanent employment.