Administrator

Bjuvs kommun · Vollzeit

Box 501, Bjuv, Schweden

You've probably been asked "What do you do for work?". At Bjuvs kommun, we ask instead "What do you work for?" We work for development, sustainability, equality and the future to together shape an entire community. What do you work for? 1 position(s). JOB DUTIES About the position As an administrator, you will have a varied role with responsibility for administration, finance, project support, purchasing and coordination. You work closely with managers and employees within both Vägledningscentrum and Bjuvs Lärcentrum and are an important support in the organization's daily operations. You are offered varied work with many points of contact where you can use your organizational skills, service mindset and administrative expertise. Job duties The role includes, among other things: Administration and operational support. Provide administrative support to the operations, specifically on IM. Manage scheduling and ongoing updates. File and archive documents according to applicable procedures. Participate in administrative meetings such as crisis groups and develop routines and working methods. Coordinate various administrative processes based on operational needs. Finance and follow-up. Review and approve invoices. Handle customer invoices and certain payments. Contribute to budget work and financial follow-ups. Follow up and compile financial documentation. Project administration. Administer and follow up ESF-financed projects. Compile materials and reports to authorities. Requisition project funds and report reimbursements. Follow up staff time and support employees in reporting processes. Participate in project meetings and contribute to the administrative quality of projects. Summer internships and labor market initiatives. Administer summer internships and report information to Arbetsförmedlingen. Requisition employment support. Collaborate with finance function and other relevant operations. Purchasing and contracts. Act as purchasing coordinator for Bjuvs Lärcentrum. Support the operation with purchasing matters. Plan and conduct purchasing meetings. Follow up contracts and documentation. Handle orders and direct purchases. Security and fire protection. Coordinate test alarms and security information. Administer alarms, personal alarms and service requests. Be a fire protection inspector and conduct SBA inspections. Ensure that documentation is handled and archived correctly. QUALIFICATIONS Qualifications We are looking for someone who has: Upper secondary education, preferably with administrative or financial focus. Experience with qualified administrative work. Good experience with financial administration and invoice handling. Experience with digital operational systems and Microsoft 365. Very good ability to express yourself in Swedish both orally and in writing. Meritorious It is meritorious if you have: Experience from municipal or other public operations. Knowledge of filing and document management. Experience with project administration and grant reporting. Experience with purchasing, contract management or public procurement. Knowledge in systematic fire protection work (SBA). Personal qualities To thrive and succeed in the role, we see that you are: Organized, thorough and quality-conscious. Self-driven and responsible. Service-oriented with professional demeanor. Flexible and comfortable with varying tasks. Collaborative and communicative. We place great emphasis on personal suitability. What we offer With us you get meaningful and developmental work where you contribute to creating opportunities for people through education, guidance and labor market initiatives. You become part of an engaged organization where collaboration, development and faith in the future are central. Employment type: Permanent employment. Duration: Permanent, start date: 2026-09-29 Immediately. Other information Welcome with your application! We look forward to learning more about you and what you can contribute to our team. The position may be reshaped if needed. Great emphasis is placed on personal suitability. Scope of employment Employment type: Permanent employment Scope: Full-time 100% Start date: Immediately Working time/duration: Full-time. Start date by agreement. Application Application deadline: 2026-09-27 Reference number: Welcome to apply by: Making a digital application via this link. Employment Number of advertised positions: 1 Contact Contact persons Malin Ozmander Unit Manager 042-4585778, 072-3942264 [email protected] If you are offered a position in preschool/school, you must provide a valid certificate from the police criminal record register. Therefore, make sure to order a certificate from the criminal record register as soon as possible after being offered employment. We apply individual salary setting depending on experience and competence. Salary statistics for Bjuvs kommun/Omsorg i Bjuv can be found at bjuv.se. Bjuvs kommun is part of Familjen Helsingborg. Familjen Helsingborg is people who meet, places that stimulate and contexts that develop. Here both people and companies grow. The feeling creates Familjen Helsingborg. We are: Bjuv, Båstad, Helsingborg, Höganäs, Klippan, Landskrona, Perstorp, Svalöv, Åstorp, Ängelholm and Örkelljunga. familjenhelsingborg.se