Administrative Coordinator
Are you someone who thrives on coordinating, creating structure, and making sure everything runs smoothly? With us, you'll become an important part of an operation with great commitment, care, and community. You ensure that important processes work, that meetings run well, and that colleagues get the support they need. We're looking for an administrative coordinator who wants to combine structure and professionalism with warmth and engagement. You'll be part of a workplace with a relaxed atmosphere, where helpfulness and collaboration are natural parts of everyday life. About the Position As an administrative coordinator, you'll have a broad and varied role with significant responsibility. You'll be an important support function for the organization and work closely with both management and staff. Most of your work will be on-site at our centrally located office. This is a role for someone who enjoys having many contact points and likes the combination of structure, service, and coordination. One day you'll work with document management and minutes, the next day you might plan a conference or help coordinate an appreciated employee event. Responsibilities Your tasks include: • Document management and contract monitoring • Archive management, disposal, and documentation • Board administration, including notices, meeting materials, and minutes • Administrative support for meetings and conferences • Reception, switchboard, and shared email management • Travel, conference, and activity booking • Purchasing and orders for the operation • Internal communication and administrative coordination tasks • Planning and coordination of various staff activities and events Suitable Background We're looking for someone with: • Experience with administrative work in a coordinating role • Experience with document management and archive handling • Good administrative skills and experience working in a structured manner • Good knowledge of Swedish, both spoken and written • Driver's license (category B) It's a plus if you have: • Worked in public sector operations, municipal or regional company, authority, or similar • Experience with case and document management systems such as Public 360 • Experience with board administration and minutes writing Personal Qualities We believe you're someone who enjoys creating order, taking initiative, and providing good service. You're self-driven, responsible, and find it easy to collaborate with people at all levels. What We Offer We want you to thrive with us, both at work and as a person. That's why we offer a varied role with significant responsibility, where you get to work with engaged and helpful colleagues in an unpretentious environment with a relaxed atmosphere. You'll also have access to wellness allowance and training opportunities, generous vacation and pension terms, and several appreciated staff activities that strengthen both cohesion and work enjoyment. We believe people perform best when they feel good, have fun together, and feel welcome every day. With us, you're more than an administrator. You're an enabler! About the Company Gamla Uppsala Buss AB (GUB) is one of Sweden's largest publicly owned bus companies and is owned by Region Uppsala. We are certified according to ISO 14001:2015. Our main task is to operate city bus traffic in Uppsala; the operation also includes a vehicle workshop, service trips, and bus stop service. We value an even age and gender distribution as well as ethnic and cultural diversity. Today we have employees from over 40 different nationalities – something we're very proud of. Application In this recruitment, GUB is working with SJR. For more information, please contact the responsible recruitment consultant Christine Stamfeldt at [email protected]. Application deadline 2026-09-17. All applications and contacts are handled confidentially. We warmly welcome your application! #Image Link https://media.sjr.se/wp-content/uploads/2026/05/SJR-konsult-uppdrag-32.jpg
Temporary Master Data Specialist at Granngården
Granngården helps you with everything related to cultivation, animals, and nature. With us you'll find reliable products and services, expert advice, and lots of inspiration – so you can get the best conditions to live a life close to the earth. Granngården has supported dreams since 1880, when we opened our first small farm shop in the Småland countryside. Today, 140 years later, we have over 100 stores throughout the country and e-commerce at granngarden.se. Our head office is located in Malmö and our distribution center is in Jönköping. Granngården has approximately 950 employees. Turnover in 2023 was approximately 2.6 Mdkr. Granngården has been owned by Norwegian Felleskjøpet since 2016. 1 position(s). Temporary Master Data Specialist at Granngården The Master Data Specialist's overarching goal is to ensure correct and current master data (article data) in the company's business systems. Responsibilities · Register and update articles & attributes and compile data to be loaded into the product management system · Actively ensure the quality of article master data, such as complete and correct commodity certificates, purchasing documentation, and calculations · Handle price and product updates · Handle invoices with discrepancies · Daily internal contacts with Granngården's organization, such as operational procurement, stores, in order to gather, verify, and ensure correct information in the business system Qualifications We're looking for someone with secondary education focused on procurement, economics, or sales, or equivalent knowledge obtained through other education and work experience. It's a plus if you have approximately 1-2 years of experience with similar work. For the role you need: · Experience from retail · English, spoken and written · Good knowledge of Microsoft Office, especially Excel · It's a plus to have knowledge of Dynamics 365 or Syndigo, or similar systems For the role you need to be: · Thorough & Organized · Numerically skilled · Quality-conscious · Service-oriented and understand work with the customer in focus · Ability to work independently · Ability to prioritize Personal Qualities Beyond the above personal qualities, it's important that you can identify with our core values: * Close to the earth * Engaged * Customer-focused * Winners* Granngården works strategically to contribute to sustainable development. We encourage new ideas, perspectives, and work toward a dynamic organization. We know that greater diversity creates the foundation for better development, both individually and as an organization, and we strive to strengthen our diversity in all our new recruitments. Start date: October 1, 2026 Employment: 100% until April 30, 2028 The position is based at our head office in Malmö. If you have any questions about the position, you're welcome to email Sofia Ståhlros. We are continuously reviewing applications – submit your application by September 20, 2026! We only accept applications via the "Apply now" link below. For more information about Granngården and what it's like to work with us: https://granngarden.se/jobba-hos-oss Employment type: Fixed-term employment.
Administrator for Community Service Norrköping
About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce reoffending – to break the cycle of crime. If we succeed, society becomes safer and more secure for everyone. We are the agency responsible for correctional institutions, community service, remand facilities, and prisoner transportation. Job Description Administration is a support function at the community service office where you will be part of a team of three people. As an administrator, you are responsible for managing client cases, including registration of incoming matters, processing of decisions, case management, and more. The work involves following administrative instructions that apply both nationally and locally. Together with other administrators, you will drive operations based on the current mandate. Administration is responsible for archives, records management, mail handling, ordering, certain invoice management, and handling of incoming agency emails. The position may develop and additional tasks may be added according to operational needs. Qualifications Working as an administrator at our community service office in Norrköping is a support function, which requires you to be service-oriented. For us, this means you are accommodating in your approach and have interest, willingness, and ability to help others and ensure operations run smoothly. You are calm and confident in yourself and can handle stressful situations well. Furthermore, you have the ability to plan, structure, and prioritize work effectively according to operational needs. We also see that you are flexible and adapt well to changing circumstances and find solutions to emerging situations. Your teamwork skills are excellent and you build relationships easily. To succeed in the role, it is important that you have well-developed administrative skills. To thrive and succeed in your assignment, it is important that you share the Swedish Prison and Probation Service's core values of a humane perspective on people, respect for the individual, and belief that people are capable of development. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, your approach is expected to contribute to everyone being treated equitably. We place great emphasis on personal suitability. We are looking for someone who has: At least upper secondary school education in the form of a final diploma/secondary school diploma, preferably with an office administrative or economic focus, or other education combined with relevant experience that the employer deems equivalent. Experience in independently making well-founded decisions based on given guidelines, procedures, and available information. Strong administrative skills Good computer skills Good knowledge and ability to express yourself well in speech and writing in Swedish It is also an advantage to have: Several years of experience in administrative work. Good experience working in multiple IT systems in parallel Experience in service-oriented work Experience handling sensitive and confidential information responsibly Experience in activities where you need to meet people professionally, respectfully, and clearly, even in challenging situations. Education/courses that the employer deems relevant for the position Experience supporting managers and colleagues in administrative work Other Information The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant for the position. Answers to the selection questions and your CV form the basis for whether you are qualified to proceed in the process. To be considered for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and comply with applicable laws. This means you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified for security purposes, and a security clearance with background check will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with different backgrounds and experiences. Read more about security screening here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve civil preparedness placement at the Swedish Prison and Probation Service. Read more about civil preparedness placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary determination applies. Probationary employment may be applied. The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity. To submit your application, click the application link in the job posting. Questions about how to apply and upload your CV should be directed directly to Varbi. Questions about specific jobs are answered by the contact person indicated in the posting. We politely but firmly decline direct contact from staffing and recruitment companies and recruitment advertising vendors. The Swedish Prison and Probation Service has contracted agreements.
Federation Administrator
Skånes Kommuner is a politically governed membership organization representing the 33 municipalities of Skåne, with a board consisting of politicians from member municipalities. The organization's mission is to coordinate, collaborate, and serve as a common voice for Skåne so that municipalities can benefit from their combined strength. Skånes Kommuner is now building a new management structure consisting of a federation director, head of administration, department heads, and functional managers for IT, finance, and procurement. The assignment is to structure, develop, and ensure quality in the organization's internal and external processes, as well as create conditions for effective support to member municipalities. The assignments are driven through strategic networks designated by the members. Would you like to be the hub of our operations? Would you like to be the hub of an organization bringing together Skåne's 33 municipalities? Do you thrive in a role where you can combine administration, communication, coordination, and business development? Then this position might be right for you. As a Federation Administrator at Skånes Kommuner, you have a central and operations-focused role where you contribute to creating structure, quality, and efficiency in daily work. The role offers great opportunities to influence and develop work processes, working methods, and administrative routines in an organization undergoing an exciting development phase. 1 position(s). RESPONSIBILITIES As Federation Administrator, you are responsible for providing qualified administrative support to operations and ensuring effective and appropriate administrative processes. The role includes coordination, planning, follow-up, and development of routines and working methods that support the organization's goals and needs. You support management, departments, working groups, and networks, and coordinate meetings, training, conferences, and other activities. The assignment includes responsibility for registry and records management functions, ensuring that documents and records are handled correctly and in compliance with applicable regulations, as well as follow-up of administrative decisions and preparation of reports, statistics, and presentation materials. You are also responsible for office and facility administration, including service matters, problem reports, and contacts with property owners and suppliers. You serve as the contact person for the workplace's practical services and systematic fire safety work, and coordinate the introduction of new employees. An important part of the role is administrative communication. You produce and publish information on the website, intranet, and other digital platforms, and support operations with newsletters, mailings, presentations, and information materials. You coordinate communication efforts for meetings, training, and other activities, and contribute to internal communication by highlighting the organization's work, results, and best practices. The role also involves contributing to smarter and more efficient working methods through digitalization, automation, and development of administrative processes. You identify processes that can be simplified and participate in developing digital workflows within Microsoft 365. You report to the head of administration and work closely with management, operations coordinators, networks, and other collaborative forums. QUALIFICATIONS To succeed in this role, we believe you are an experienced administrator with a genuine interest in service, coordination, and business development. You have experience with qualified administrative work and are accustomed to coordinating activities, processes, and contacts between different functions and stakeholders. You express yourself very well in speech and writing and have good experience working with digital tools and system support. We would like to see that you have experience with communication, web publishing, or information dissemination and that you feel comfortable adapting messages for different audiences. You also have an understanding of how administrative processes can be developed and made more efficient with the help of digital solutions. As a person, you are structured, thorough, and self-driven. You find it easy to build good relationships and thrive in a role with many contact points. You are service-oriented, solution-focused, and have the ability to see both details and the bigger picture. At the same time, you are driven to develop working methods and find smarter solutions that create value for the organization. We are looking for someone who has: • Relevant education in administration, communication, or another field that the employer deems equivalent. • Experience with qualified administrative work. • Experience coordinating and organizing meetings, activities, and administrative processes. • Excellent skills in Microsoft 365. • Excellent ability to express yourself verbally and in writing in Swedish. • Experience writing, editing, or publishing information for different audiences. • Ability to work independently, in a structured manner, and with high quality. • Experience with service, facility, or workplace-related matters. It is meritorious if you have experience with: • Public or politically governed operations. • Web publishing, intranet, or digital communication channels. • Project administration or collaboration between different organizations. • AI-based tools such as Microsoft Copilot. • Development and optimization of administrative processes. • Social media, newsletters, or basic graphic production. • Facility management, workplace services, or facility management. • Fire safety, security, or occupational health and safety work. • Supplier contacts, ordering, and service matters. Employment Type: Permanent position. We offer a varied and developmental role where you can combine administration, communication, and business development. You will have the opportunity to influence how the organization works with coordination, information dissemination, and digital development while contributing to creating structure, quality, and efficiency in operations. The role offers great opportunities to make an impact and develop within an organization with an important mission for Skåne's municipalities. Apply today; recruitment is ongoing! If you have questions about the position or the recruitment process, please feel free to contact us.
Case Handler
At the Prosecutor Authority, we take pride in coming to work. Together, we are more than 2,250 engaged and competent employees who stand up for the rule of law, legal certainty, and democratic values. Regardless of role in the agency, everyone contributes to our important mission to society. For us, the work against crime is a team effort where each employee's competence and contribution make a difference. Would you like to become part of the Prosecutor Authority? We strive to be a welcoming and inclusive workplace that reflects the diversity of society. Apply today! 1 position(s). Your responsibilities The position is located at the prosecution office in Uppsala. As a case handler, you will experience a busy day with varying tasks. You work independently but also together in a group to ensure the administrative work runs smoothly. Customer service is a large part of your daily work, both internally and externally. Your responsibilities include: providing prosecutors with administrative support, such as work in the crime case registry, handling archiving, and performing general office tasks reviewing, assessing, and registering incoming cases serving as the point of contact in many contexts, thereby providing good service to both the public and other agencies, primarily via phone and email performing tasks assigned by the administrative manager, such as certain case preparation. The work is event-driven, and urgent matters can arrive quickly, requiring you to make fast decisions and to assess what is truly urgent and what is not. Your qualities and qualifications We are looking for someone who has a high school diploma or other education that the employer considers equivalent has current and relevant skills corresponding to several years of well-documented work with administrative tasks has current and relevant experience working in an IT environment and with digital tools in administration, telephony, meetings, etc. has good knowledge of Swedish in both spoken and written form. As a person, we would like you to be thorough, structured, and able to follow the guidelines and procedures in place be independent and take responsibility be stress-resilient as the workload can at times be high be stable with good self-awareness have an easy time collaborating and have an open approach to those around you be service-oriented have good communication skills. We place great emphasis on personal suitability. Experience working within the judicial system is a merit. About the employment The position is a permanent employment with a six-month probationary period. Before an offer of employment is made, the Prosecutor Authority may conduct a register check in the suspicion register and the criminal record register. The register check is conducted on the final candidate. Tests may be used in the recruitment process. The Prosecutor Authority is a civil defense agency. Upon employment, you may be placed on standby at the Prosecutor Authority. Read more under Work with us (https://www.aklagare.se/karriar/att-jobba-hos-oss/krigsplacering/). Due to archival regulations, we keep applications for two years. When you apply, your personal information will be processed according to the principle of public access and the General Data Protection Regulation. When you submit your application to us, you consent to this. We would appreciate it if you submit your application in Swedish. Employment type: Permanent employment. Duration: Permanent.
Research Assistant, Department of Psychology
A Research Assistant position at the Department of Psychology Would you like to work with administrative tasks related to our research, supported by competent and friendly colleagues in an international environment? Would you like an employer that invests in sustainable employment relationships and offers secure, attractive working conditions? Welcome to apply for a position as Research Assistant at Uppsala University. As a Research Assistant at Uppsala University, you are a student and work part-time in combination with your studies. You are welcome to visit the department's website for more information about our activities. Description: The research project investigates how infants direct their attention to talking faces during real social interaction with their caregivers, using infant-friendly "live" eye-tracking measurement. The study examines how this visual attention develops during infancy and how it relates to later language and socio-communicative development. Job Responsibilities: The position includes administrative and support tasks primarily linked to a research project at Uppsala Baby Lab. The work will be conducted in close collaboration with the project's researchers and primarily involves supporting the study implementation within the research group DiVE Lab (project leader: Prof. Terje Falck-Ytter). Examples of tasks that may be included in the position: Participation in the pilot study and testing of study procedures Contact with parents of children participating in the study Booking and scheduling of test visits Information to participating families about the study and handling of informed consent Data collection with infants and their caregivers at Uppsala Baby Lab, including conducting "live" eye-tracking measurement Practical support and documentation in connection with the implementation of test sessions Other support tasks related to the research project may also become relevant Qualifications: To be employed as a Research Assistant, you must be admitted to education at the basic or advanced level. For this particular position, the applicant must have ongoing studies in psychology at Uppsala University. The applicant must also demonstrate good skills in expressing themselves in Swedish and English, both orally and in writing. Good collaboration skills are a requirement, as the work will be conducted in close collaboration with the researcher responsible for the project. Other Merits: The position requires the ability to work independently, carefully, and reliably, as well as good communication skills with families with children. A strong interest and high motivation to work with infants and their caregivers is very beneficial. Experience working with infants or young children is particularly valuable, as is experience with data collection in research, experimental work, or eye-tracking measurement. Selection Criteria: When selecting among qualified applicants, students in the psychology program at the department will be prioritized. Applications should include: Curriculum Vitae (also indicate which university courses you have completed that may be of interest for the position) List of references (names, contact details, previous work relationship) About the Position: The employment is time-limited according to HF 5 ch. § 12. The current employment runs for 6 months, after which the employment may be renewed for an additional 5 months if needed. The position is 20%. Desired start date October 1, 2026 (or by agreement). Work location: Uppsala. Certain work tasks may involve employees working directly with children, for example in experimental situations, which means that we may request a criminal record extract before employment can be offered, in accordance with the law (2013:852, for positions that require it). Information about the position is provided by: Professor Terje Falck-Ytter ([email protected]) and Dr Itziar Lozano ([email protected]). The responsible researcher for the project is Dr Itziar Lozano. Welcome to submit your application no later than September 28, 2026. UFV-PA 2026/2698. Uppsala University is a broad research university with a strong international position. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces. Read more about our benefits and what it is like to work at Uppsala University: https://uu.se/om-uu/jobba-hos-oss/ The employment may be subject to security vetting. Security vetting is a prerequisite for employment; applicants must be approved. We decline offers of recruitment and advertising assistance. Applications are received through Uppsala University's recruitment system. Trade union representatives: Saco-S - [email protected], Seko - [email protected], ST (OFR/S) - [email protected]
Administrator
At Trelleborg, we work together for a growing successful municipality where life is good. Our 61 villages and 21 city districts are creative meeting places that bubble with life. Here we want things, talk about them, and come as we are. This means we welcome others in the same generous and curious way. Welcome to join the journey! The Social Services Department's mission is to work with social services and provide support so that everyone in the municipality feels safe and has equal opportunities in life. We want everyone to be able to be active and involved in society. With a focus on respect for the individual's right to decide over their own life, we are responsible for three important areas: care and elderly services, support for people with disabilities, and assistance to individuals and families. Our goal is for everyone to receive the support and care they need. Since everything Trelleborg Municipality does is based on our core values of openness, respect, and responsibility, it is important and crucial that these values are just as natural for you as they are for us in our work. The Workplace Smygehem is a residential facility with 52 apartments distributed across six departments. The facility is located on one floor and is surrounded by a large and pleasant garden where both residents and employees can enjoy all seasons of the year. We have spacious common areas where activities and social interaction create community between all departments. At Smygehem, we work with the goal that our residents experience safety, comfort, and high quality in their daily lives. Our work is characterized by respect for each individual's self-determination, participation, and personal wishes. Responsibilities We are looking for someone with an administrative helicopter perspective with an eye for planning and details. The administrative role should optimize the use of available resources so that both residents' needs and staff's work environment are predictable and safe. As an administrator, you should also have financial understanding and work together with the section manager to ensure sound use of the department's resources. Staff scheduling and allocation of personnel resources Register absences in the payroll system Heroma Handle invoices in Raindance Manage financial budgets and follow-ups First point of contact for sick leave or other absences Other administrative tasks may also apply. Qualifications Mastery of Swedish language, both spoken and written Good knowledge of personnel economics Experience with general regulations Competence to interpret collective agreements within municipal operations At least 2 years of experience in administrative work It is a merit if you have previously worked with staff scheduling and personnel economics. Working Hours/Duration 2 positions 100% Permanent employment Start Date 2026-10-01 Contact Person Scipe R. Momcilla Section Manager Phone: 0410-73 47 01 Jenny Hansson Section Manager Phone: 0410-73 34 51 Labor Union Contacts www.trelleborg.se/facket Application Deadline 2026-09-21 Applications are made through our recruitment system and not by mail or email. Selection may take place continuously during the application period. Interviews are scheduled for October 1 and 2. Other Information In preparation for the recruitment process, Trelleborg Municipality has carefully considered the choice of recruitment channels and marketing. We therefore politely but firmly decline contact from media sellers, recruitment sites, and similar organizations. Wage Statistics: https://www.trelleborg.se/naringsliv-arbete/jobba-hos-oss/lonestatistik/ Labor Union Contacts: www.trelleborg.se/facket Please note that we have removed the personal letter from the application process and replaced it with qualification and selection questions. This is for a more inclusive recruitment process and an efficient candidate experience for you as a job seeker with us. Your answers will be an important part of our selection work. In preparation for the recruitment process, Trelleborg Municipality has carefully considered recruitment channels and marketing. We therefore firmly decline contact from media sellers, recruitment sites, and similar organizations.
Administrator at Kristianstad Detention Center
About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, detention centers, and prisoner transport. Kristianstad has a new detention center with 120 places located in the new Rättscentrumkvarteret, and nearby there is a smaller older detention center with 29 places. The workplace is equipped with, among other things, a large staff gym and staff restaurant with the opportunity to purchase subsidized meals. As an employee of the Swedish Prison and Probation Service, you have several benefits. For example: more vacation days (28-35), wellness allowance, compensation for medications (high cost), and subsidized healthcare visits. Job Description The job duties include registration in various client administration systems and processing of documents such as inmates' salaries, internal and external decisions, and other document management. You are responsible for archives, registry, mail handling, kiosk administration, incoming documents, orders, and certain financial administration. The job duties also include other common administrative tasks. It is assumed that you have good knowledge of the principle of public access to information while ensuring that confidentiality protection is maintained. Since you will be working in our detention center facilities, a service uniform will be worn at work. You will work in a small administrative team where you handle a broad range of tasks. Client-related work duties may occur. Qualifications We are looking for someone who is self-driven and service-oriented. The processing of cases in this work is part of the legal process and therefore requires that you are thorough and well-organized. You have good judgment, are quality-conscious, and can make the right priorities, and are accustomed to working at a rapid pace at times. Work as an administrator is a service function and requires that you have the ability to work both independently and in close cooperation with other employees at the detention center as well as with other actors both internally within the authority and externally. As a person, you are stable and quality-conscious. Stressful situations will arise where you are expected to remain calm and secure, be helpful, service-oriented, and contribute to a good work environment. You take your own initiative and are solution-focused. For us, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of people, respect for the individual, and belief in people's will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect you and others. Furthermore, you are expected to contribute through your approach to ensuring that everyone is treated with equal respect. We place great emphasis on personal suitability. If you have not previously been employed by the Swedish Prison and Probation Service, your employment will begin with a six-month probationary period and a government agency orientation. We are looking for someone who has: At least upper secondary school competence in the form of final grades/upper secondary school diploma, preferably with an office administration or economic focus or other education combined with relevant experience that the employer deems equivalent. Good administrative ability with a high degree of structure and accuracy in your work. Good IT skills. Very good knowledge of the Swedish language in both spoken and written form. Driver's license category B. It is meriting if you have: Documented experience with registry work, archives, confidential documents, and handling of government email or similar Experience working at the Swedish Prison and Probation Service, preferably in office/administrative work Experience working with administrative computer systems Knowledge and experience working with financial systems and/or Platina Knowledge of the sentencing system Other Information The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. Your answers to the selection questions and your CV form the basis for whether you are qualified to move forward in the process. To be eligible for employment at the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and you must comply with applicable laws. This means that you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified as security positions, and a security vetting with registry check will be conducted before a decision on employment is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security vetting here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve civil contingency placement at the Swedish Prison and Probation Service. Read more about civil contingency placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. Probationary employment may be used. The Swedish Prison and Probation Service strives for balanced gender distribution and increased diversity. To submit your application, click on the application link in the job posting. Questions about how to apply and upload your CV should be directed directly to Varbi. Questions about specific jobs will be answered by the contact person specified in the job posting. We kindly but firmly decline direct contact from staffing and recruitment companies as well as recruitment advertising vendors. The Swedish Prison and Probation Service has procurement agreements in place.
Case Handler
At the Prosecution Authority, we feel proud when we go to work. Together, we are over 2,250 engaged and competent employees who stand up for legal certainty, legal protection, and democratic values. Regardless of your role in the agency, everyone contributes to our important mission to society. For us, the fight against crime is a team effort where each employee's competence and contribution makes a difference. Do you want to become part of the Prosecution Authority? We strive to be a welcoming and inclusive workplace that reflects the diversity of society. Apply today! 1 position(s). Your responsibilities The position is located at the Northern Prosecution Chamber. As a case handler, you will experience an eventful day with varying tasks. You work independently but also as part of a team to ensure administrative work runs smoothly. Service is a major part of your daily work, both internally and externally. Your responsibilities include: providing prosecutors with administrative support, such as work in the criminal case diary, managing filing, and performing general office tasks reviewing, assessing, and registering incoming cases being the point of contact in many situations and thereby providing good service to both the public and other agencies, primarily via phone and email performing work tasks assigned by the administrative manager, such as certain preparations. Your day is event-driven and urgent matters can come in quickly, requiring you to make fast decisions and assess what is urgent and what is not. Your qualities and qualifications We are looking for someone who has a secondary school diploma or other education that the employer considers equivalent has current and relevant skills corresponding to several years of well-documented work with administrative tasks has current and relevant experience working in an IT environment and with digital tools in administration, telephony, meetings, etc. has good knowledge of Swedish, both spoken and written. As a person, we would like you to be thorough, structured, and able to follow the guidelines and procedures in place be independent and take responsibility be stress-resistant as workload can be high at times be stable with good self-awareness have an easy time collaborating and have an open approach to those around you be service-oriented have good communication skills. We place great emphasis on personal suitability. Experience working in the justice system is a merit. About the position The position is a permanent employment with a six-month probationary period. Start date is by agreement. Before making a job offer, the Prosecution Authority may conduct background checks in the suspicion register and the criminal record register. The background check is conducted on the final candidate. Tests may be included in the recruitment process. The Prosecution Authority is a civil defense agency. Upon employment, you may be assigned to civil defense duties at the Prosecution Authority. Read more under Work with us (https://www.aklagare.se/karriar/att-jobba-hos-oss/krigsplacering/). Due to archival regulations, we retain applications for two years. When you apply, your personal data will be processed according to the principle of public access and the Data Protection Regulation. By submitting your application to us, you consent to this. We would appreciate it if you submit your application in Swedish. Employment type: Permanent employment. Duration: Permanent.
Case Handler with IT Interest
At the Prosecution Authority, we take pride in coming to work. Together, we are over 2,250 engaged and competent employees who stand up for the rule of law, legal security, and democratic values. Regardless of role in the agency, everyone contributes to our important mission to society. For us, the fight against crime is teamwork where every employee's competence and contribution makes a difference. Would you like to become part of the Prosecution Authority? We strive to be a welcoming and inclusive workplace that reflects society's diversity. Apply today! 1 position(s). Norrorts Prosecution Chamber is seeking a case handler Your responsibilities The position is located at Norrorts Prosecution Chamber. As a case handler, you will experience an eventful day with varied tasks. You work independently but also as part of a team to ensure administrative work runs smoothly. Service is a large part of your daily work, both internally and externally. Your responsibilities include: performing basic IT support locally, such as replacement of computers, mobile phones, and monitors, assisting with support on software issues related to the agency's systems and applications, troubleshooting and updates serving as the chamber's contact person toward the agency's central IT support, updating IT inventory, issuing login cards, ordering access authorizations, etc. conducting introductions and training in the chamber's IT tools and telephone systems providing prosecutors with administrative support, such as work in the criminal case diary, managing archiving, and performing general office tasks verifying, assessing, and registering incoming cases serving as the contact person in many contexts and thereby providing good service to both the public and other agencies – primarily via phone and email performing work tasks assigned by the administrative manager, such as certain preparation work. The day is event-driven and urgent matters can quickly arrive, requiring you to make quick decisions and assess what is urgent or not. Your qualities and qualifications We are looking for someone who has completed upper secondary school or other education that the employer deems equivalent has current proficiency equivalent to several years of well-documented work with administrative tasks that the Prosecution Authority deems relevant has experience working in IT environments and with digital tools in administration, telephony, meetings, etc. has good knowledge of Swedish in speech and writing. As a person, we would like you to be thorough, structured, and follow the guidelines and procedures in place be independent and take responsibility be stress-resistant as workload can at times be high be stable and have good self-awareness have ease collaborating and an open approach to those around you be service-oriented have good communication skills. We place great importance on personal suitability. It is meritorious if you have worked within the legal system experience with basic IT support regarding digital meeting technology, Microsoft client products, Adobe, mobile telephony, networks, printers, computers, VPN connections. About the employment The position is a permanent employment with a six-month probationary period. Start date is by agreement. Tests may occur in the recruitment process. Before an employment offer, the Prosecution Authority may conduct background checks in the suspicion register and the criminal record register. The background check is conducted on the final candidate. The Prosecution Authority is a civil defense agency. Upon employment, you may be assigned to civil defense placement at the Prosecution Authority. Read more under Work with us (https://www.aklagare.se/karriar/att-jobba-hos-oss/krigsplacering/). Due to archive regulations, we retain applications for two years. When you apply, your personal data will be processed according to the principle of public access and the data protection regulation. By sending your application to us, you consent to this. We would appreciate it if you submit your application in Swedish. Employment type: Permanent employment. Duration: Permanent.
Administrative Coordinator
Department of Computer and Systems Sciences. With over 200 employees and 4,500 students, the Department of Computer and Systems Sciences (DSV) is a strong and dynamic research and educational environment. The field of computer and systems sciences spans technology, humanities, social sciences, and behavioral sciences, with great relevance to how we will live today and in the future. Our research focuses on how IT should be designed to benefit people, organizations, and society as a whole. More information about us can be found at: Department of Computer and Systems Sciences. SPIDER (the Swedish Program for ICT in Developing Regions) is an independent center at the Department of Computer and Systems Sciences (DSV), Stockholm University that focuses on digitalization of international development cooperation. More information about us can be found at: SPIDER. We are now seeking an experienced administrative coordinator who wants to play a key role in the development of SPIDER. As an administrative coordinator, you will be responsible for ensuring that the center's administrative operations function effectively and professionally. The role is broad and independent and includes finance, contracts, procurement, international coordination, travel administration, board administration, and support to management. Duties The duties include: Administration and Operational Support Responsible for and further develop SPIDER's administrative routines, processes, and document management. Provide qualified administrative support to the center director and other staff members. Coordinate and administer internal and external meetings, board meetings, and international events. Prepare agendas and take minutes in Swedish and English. Proofread reports, applications, and other policy documents. Administer and quality assure project applications and decision-making processes. Finance, Contracts, and Procurement Responsible for administering contracts with Swedish and international partners. Support budget work, financial monitoring, and project closeout. Handle invoices and follow up on financial documentation. Coordinate internal and external audits. Initiate and administer procurements and maintain contact with vendors. Travel and International Coordination Plan and book international travel, hotels, and conferences for employees, experts, and program participants. Provide practical support regarding visas, travel administration, and other logistical matters. Serve as a contact person for program participants and international partners. Other administrative tasks within the center may occur. Qualifications Requirements A relevant academic degree in public administration, business economics, political science, or another relevant field, or equivalent experience. Several years of documented experience in qualified administrative work, preferably as an Office Manager, administrative coordinator, or similar position. Experience with independent administrative responsibility within a complex organization. Experience with budget administration, financial monitoring, and invoice handling. Experience with contract management and administration of procurements. Experience planning and coordinating international travel, meetings, and conferences. Very strong administrative and organizational skills. Very strong computer skills and experience with Microsoft Office, particularly Excel. Very strong ability to express yourself in Swedish and English, both verbally and in writing. Ability to work independently, prioritize, and manage multiple parallel tasks. Meritorious Experience with administrative work at a university or higher education institution. Experience working in international development cooperation or donor-funded projects. Experience with Sida-funded projects or other international donors. Experience with public procurement and contract administration. Experience with financial administration and auditing. Experience with international event and conference planning. Experience with the university's administrative systems (e.g., Raindance, Primula, Proceedo, or equivalent). Additional language skills, particularly French or Portuguese. Personal Qualities We are looking for an experienced administrator with strong self-motivation and a high sense of structure and quality. You are service-minded, unpretentious, and enjoy providing support to others while taking significant personal responsibility. You have an easy time building good relationships, work solution-oriented, and remain calm even when multiple tasks are underway simultaneously. You are thorough, proactive, and maintain a professional approach in interactions with international partners. About the Position The position is full-time and limited to 12 months. Stockholm University applies individual salary setting. Start date by agreement. We Offer With us, you'll experience the dynamics of the interaction between higher education and research that makes Stockholm University an exciting and creative environment. You will work in an international setting and receive favorable terms. Stockholm University is committed to being a workplace free from discrimination that provides equal rights and opportunities for all. Contact Additional information is provided by Caroline Wamala Larsson, Center Director for SPIDER, phone 08-16 15 32, [email protected]. Application You apply for the position through Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the university no later than the final application deadline. Instructions for applicants can be found on the website: how to apply for a position. Stockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.
Workplace Operations Coordinator (1 Year Contract)
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Workplace Services Coordinator to join our team in Stockholm for a 1 year contract. This is a great opportunity for an experienced and enthusiastic candidate to join a global account team. Role summary The Workplace Services Coordinator will provide essential customer service and operational coordination support across campus, serving as a key point of contact for employees and end users. This role manages fault reporting, coordinates reactive maintenance works, and ensures timely resolution of workplace issues through professional communication, excellent customer service and efficient coordination. The role also collaborates with other departments by offering valuable insights and recommendations based on CMMS data to foster a culture of continuous improvement. In addition, the Workplace Services Coordinator is responsible for supporting campus-wide processes, ensuring that workplace instructions and procedures are consistently updated and maintained. They will handle customer inquiries via phone, email and in the CBRE CMMS tool and will conduct CMMS trend analysis, ensure data quality and identify patterns and areas for improvement. The role will also support other departments by providing analysis and recommendations to enhance overall campus operations. What You'll Do: Customer service and communication Act as point of contact for customer inquiries and service requests Respond to customer queries via phone, email, and in-person with professionalism Provide timely updates to customers on the status of their requests Handle customer feedback and resolve concerns professionally Escalate complex issues to the Workplace Services Team Lead when necessary Maintain high standards of customer service and responsiveness Fault reporting and CMMS management Receive and log fault reports via phone, email, and CMMS tool Ensure accurate categorization and prioritization of all reported issues Create and manage work orders in the CMMS system Track and monitor work order progress from creation to completion Follow up on outstanding work orders to ensure timely resolution Maintain data quality and accuracy in the CMMS system Reactive works coordination Coordinate reactive maintenance works across campus Schedule and dispatch service providers and maintenance teams Communicate with service providers to confirm attendance and completion Monitor reactive work activities to ensure timely completion Coordinate access arrangements for contractors and service teams Update stakeholders and/or end users on planned reactive works and expected timelines Service provider and stakeholder coordination Liaise with workplace operations managers and workplace operations coordinators, maintenance teams, contractors, and service providers to ensure an efficient operational delivery Coordinate with internal stakeholders on service delivery activities Seek and act on customer feedback Communicate service disruptions and planned works to affected areas and work closely with Workplace engagement to ensure effective communication to users and visitors Ensure service providers adhere to site safety and access requirements Support coordination of emergency responses when required Administration and reporting Maintain accurate records of all service requests and work orders Prepare regular reports on fault trends and service performance Track response times and resolution times for service requests Support the Workplace Services Team Lead with performance metrics Maintain documentation of procedures and contact information Identify recurring issues and suggest process improvements Working hours and location This position is based at the client's premises in Kista, Stockholm. This role requires onsite presence Monday to Friday, 08:00 to 17:00, or 07:00 to 16:00, depending on business needs. Occasional travel to other locations may be required. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Sida Leadership Office Seeks Acting Director General Assistant
Are you a skilled and organized administrator motivated by working in a supportive role? As a Director General Assistant, you will have daily contact with the agency's leadership and collaborate with other parts of the organization. You will be offered a varied role at an agency with a meaningful mission. Does this sound interesting? Apply to the Swedish International Development Cooperation Agency, Sida. On behalf of Parliament and the Government, Sida works to reduce poverty and oppression. To carry out this mission, Sida depends on being able to attract, recruit, and develop competent employees with a diversity of experiences, backgrounds, and abilities. About the job We are seeking a staff member for the Director General Assistant function within Sida's leadership office. The leadership office consists of the Director General, Deputy Director General, Chief of Staff, advisors, and administrators. The leadership office handles support to operational management, agency leadership (the board), and the leadership group, and is responsible for contacts with the Government Offices and the Ministry for Foreign Affairs. As a Director General Assistant in the leadership office, you support and facilitate the agency's leadership in their daily work. Key responsibilities Provide administrative support to leadership, such as calendar and meeting administration, travel planning, and handling of documents. Administrative coordination for incoming requests. Handle decisions, agreements, and contracts in accordance with operational needs and applicable regulations. Perform agency-wide administrative tasks including error reporting, other orders, agency mailbox management, archiving, and text editing. Manage the leadership office's information on the intranet. What we offer We offer an energetic workplace and a work environment characterized by openness and diversity. You will work with a clear mandate and area of responsibility based on trust between you, your manager, and your colleagues. As an employee at Sida, you work with the world as your workplace, guided by Agenda 2030 and the Swedish government's core values. To meet the challenges the world faces today and in the future, we need people with different backgrounds and skills. Qualification requirements Education Upper secondary school education Languages Very good knowledge of Swedish and ability to communicate well in speech and writing. Good knowledge of English and ability to communicate in speech and writing. Work experience and knowledge Several years of experience working in an administrative role. Very good experience using digital work tools. Very experienced user of the Office suite and its various functions. Experience handling many different tasks in a supportive role. Functional competencies/abilities: To succeed and thrive in this role, it is important that you are attentive, service-oriented, and comfortable building good relationships. You have a structured working style, deliver with quality, and have the ability to prioritize among many different tasks. For this role, you need to: Demonstrate high integrity and be able to adapt your work according to leadership's priorities. Have the ability to handle uncertainty and risks. Be able to lead yourself and take responsibility for your own development. Be good at collaboration and creating trusting relationships. For this role, it is advantageous if you have: Experience providing leadership support in the private or public sector. Experience with meeting coordination. Good to know The position is a temporary appointment with start date in December 2026. Sida offers the possibility of remote work to some extent if it works for the operation. Sida strives for diversity in all its dimensions and welcomes all applicants.
Warehouse Administrator at Asptuna Prison
About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand centers, and inmate transport. Learn more about Stockholm South's operations on our website: https://www.kriminalvarden.se/kontakt/hitta-och-kontakta/verksamhet/anstalt/beateberg/#verksamhet The Stockholm South operational area is part of the Swedish Prison and Probation Service, Region Stockholm, and includes Asptuna Prison in Norsborg and Beateberg Prison/Remand Center in Trångsund. Asptuna Prison is an open prison located in Norsborg, approximately twelve miles south of Stockholm. Beateberg Prison is located in Trångsund and is a closed prison in security class 2. Beateberg Prison also has an open unit, Grindstugan, in security class 3 for women. The Beateberg Remand Center is located in the same area as Beateberg Prison. About the Stockholm South operational area At both prisons, inmates serve sentences of varying lengths, from 14 days to life sentences. Studies are offered to inmates at primary and secondary school levels, and there is carpentry work where inmates are engaged in various work tasks. Inmates also have the opportunity to participate in vocational training in kitchen work (institutional/restaurant). This position is based at Asptuna Prison. About the position You will be responsible for the registration and documentation of inmates' belongings and their storage during the sentence. Your duties will also include coordination of orders, decisions regarding possession, investigation of loss reports, invoice handling, and receipt of goods. You will work in close cooperation with other functions within the operational area. Your duties will include responsibility for managing inmates' stored belongings and personal items during their sentences, coordination of purchases and orders, invoice handling, receipt and inspection of goods, and administration and decision-making regarding the possession and forfeiture of prohibited items. Your duties will also include handling loss reports, registration in the warehouse system, and responsibility for staff uniforms. Qualifications We are looking for someone who is stable, organized, and service-oriented with strong collaboration skills and an independent work approach. You are clear, confident, and can prioritize even during periods of high workload. You have good computer skills and express yourself well in spoken and written Swedish. You are development-oriented and want to contribute to improving operations. Great emphasis is placed on personal suitability. You share the Swedish Prison and Probation Service's values of a humane outlook, respect for the individual, and belief in people's capacity for development, and you contribute through your conduct to equal treatment of everyone. Requirements Three-year upper secondary education with a focus on economics, administration, or commerce, or equivalent education/experience deemed equivalent Documented experience in administrative work (minimum 1–2 years) Very good computer skills and experience working in IT systems (e.g., accounting systems, KRITA, case management, or warehouse systems) Experience with decision-making in public administration, such as invoice approval or procurement matters Strong Swedish language skills, both spoken and written Class B driver's license Meritorious Completed Swedish Prison and Probation Service basic training Experience with warehouse work within the Swedish Prison and Probation Service, including: Handling in KVR Warehouse (inventory, orders, loss investigations) Practical experience with Swedish Prison and Probation Service systems (Proceedo, KVR) Other information The Swedish Prison and Probation Service has chosen to remove the cover letter requirement and replaced it with selection questions relevant to the position. Your answers to the selection questions and your CV will form the basis for determining whether you are qualified to move forward in the process. To be eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified in security classes, and a security vetting with criminal record check will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Learn more about security vetting here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve civil emergency placement with the Swedish Prison and Probation Service. Learn more about civil emergency placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary negotiation applies. A probationary period may be applied. The Swedish Prison and Probation Service strives for equal gender distribution and increased diversity. To submit your application, click the application link in the announcement. Questions about how to apply and submit your CV should be directed to Varbi. Questions about specific positions will be answered by the contact person specified in the announcement. We respectfully but firmly decline direct contact with recruitment and staffing firms and recruitment advertising vendors. The Swedish Prison and Probation Service has procurement agreements in place.
Training Coordinator
Do you want to be part of keeping society running? Do you want to work for a company where your work makes a real difference? At Coromatic, we contribute to ensuring that society's most critical functions operate smoothly, and now we are looking for a Training Coordinator who wants to become part of our team and grow with us. Your impact starts here As a Training Coordinator with us, you will become an important part of our Service team. You will have a broad and varied role where administration, coordination, and communication are in focus. Here you work closely with operations and have many points of contact while getting the opportunity to develop in an exciting and growing organization. About the role In your role as Training Coordinator, you will: • Coordinate and administer training for our employees and ensure that training requirements are met. • Follow up on training status and compile reports. • Plan and coordinate Coromatic Services Academy together with internal and external training providers. • Work regularly in Excel and other systems to ensure quality and structure in processes. Who are you? We are looking for someone who enjoys taking responsibility, creating structure, and making things happen. You are comfortable with administration and coordination, but also see opportunities to improve and simplify work methods. Perhaps you have a few years of experience in a coordinating role in retail, restaurants, or service and are ready to take the next step in your career. You are curious, driven, and solution-oriented. You enjoy learning new things, stay updated on trends and work methods in your field, and find it easy to prioritize when the pace is high. If you also have an interest in technology, that is a big plus. We believe you have: • Upper secondary education • At least two years of experience in a coordinating or administrative role • Excellent skills in Excel • Strong knowledge of Swedish and English, both spoken and written • Class B driver's license It is meritorious if you have: • Technical understanding or education in electrical work ________________________________________ The position is placed in a security classification, which in this case requires Swedish citizenship and approved security vetting and background check. The security vetting is conducted in accordance with the provisions of the Security Protection Act (2018:585). As part of our responsibility within total defense, the position may be placed on wartime assignment. This means that in case of heightened alert or war, you will be called in to maintain Coromatic's critical societal operations related to your position. ________________________________________ Application: Does this sound like the right match for you? We welcome your application by September 29th at the latest. Selection and interviews will take place after the application deadline. Do you have questions about the position or the recruitment process? Contact the responsible Talent Acquisition Specialist, Anna Beltrami at [email protected]. ________________________________________ Become part of Coromatic and contribute to a resilient and sustainable society Coromatic ensures continuous power supply and data communication 24/7 by developing, servicing, and operating robust physical infrastructure solutions for data centers and backup power, with sustainability and security as the core of our delivery. Since our founding in 1992, and as part of the E.ON Group since 2019, we have built strong market trust. We secure the operation of business-critical infrastructure for organizations that keep society running, and we collaborate with more than half of the Nordic region's largest companies. Become part of our team of over 800 colleagues across 21 regional offices and service centers in the Nordics – and join us on our journey to secure a resilient and sustainable society.
Administrator at 75% in Huddinge
Do you want to work in an important public service function where structure, service, and administration are in focus? Do you enjoy handling information, supporting operations, and maintaining many points of contact? Then this assignment could be for you. Adecco is now seeking an administrator for a consulting position at Huddinge Municipality's Environmental Supervision Department. The assignment starts on October 1st and runs through November 30th. The position is 75% and located in Flemingsberg. About the assignment In your role as an administrator, you will be an important part of the department's daily operations. You will be responsible for managing incoming documents and information and ensuring that cases and documents are handled in a structured manner. Your work tasks include, among other things: Registration and management of cases and documents in the department's system Distribution of incoming documents to the correct recipient Handling of the municipality's incoming mail, both digital and physical Answering questions via phone and email Providing service and administrative support to employees and the public Working with document management according to applicable procedures and processes We are looking for you who Have upper secondary education or equivalent Have experience with administrative work, document management, or case handling Are comfortable working in digital systems Have good ability to express yourself in Swedish, both verbally and in writing Work thoroughly, in a structured manner, and with a service-oriented approach Meritorious: Experience in public sector operations Experience with registration, record-keeping, or similar administrative tasks Experience with the Ecos system To thrive and succeed in this role, we see that you are a self-directed and responsible person who takes ownership of your work tasks and works in a structured and thorough manner. You have a natural service focus, are communicative, and enjoy supporting both colleagues and external contacts. Furthermore, you are flexible, solution-oriented, and comfortable in a role with many points of contact where collaboration and good service are an important part of everyday work. You will be employed as a consultant by Adecco and will work on-site at Huddinge Municipality in Flemingsberg. Selection is ongoing and the position may be filled before the final application deadline, so if the role interests you, do not hesitate to apply immediately! Welcome with your application!
Administrator at Saab | Järfälla | Full-time
Are you a structured and service-oriented administrator who thrives in a role where organization, accuracy, and collaboration are in focus? Manpower is now seeking an administrator for a consulting assignment at Saab in Järfälla. Here you will have the opportunity to work in a high-tech and innovative organization where you become an important part of administrative support. Welcome with your application! Location: Järfälla Start: September 2026 Assignment Length: Until year-end 2026/2027 Working Hours: Full-time, office hours Monday-Friday About the Administrator Role As an administrator, you will support the operations with ongoing administrative tasks and contribute to efficient processes and a well-functioning administrative flow. You work in various systems and are responsible for managing, registering, and updating information in a correct and structured manner. Examples of typical work tasks: Administrative support to the operations Handling and updating documentation Registration and quality assurance of information in various systems Administrative coordination and follow-up Other occurring administrative work tasks Who We're Looking For We are looking for you who have experience with administrative work and who thrive in a role where structure, accuracy, and responsibility are central parts of your daily work. We see that you have: At least 1-3 years of experience with administrative work Valid high school diploma Good computer and system skills Fluent Swedish spoken and written Background Check Information In accordance with our clients' requirements, a background check against the criminal and national records is conducted in this recruitment as part of the employment process. By applying for the position, you consent to us using your personal information for this purpose. The information obtained corresponds to data from the police's criminal and national records. The data is not downloaded, stored, or used except for assessment related to the current position. Consent is voluntary and can be withdrawn at any time. Note that valid consent is required to complete the recruitment process. The position requires that you go through and are approved according to applicable security protection regulations. For certain positions, security classification may require specific citizenship. Apply for the position today! If you have questions, please contact the responsible recruiter Klara Larsson via email: [email protected]. We work with continuous selection, so submit your application immediately, but note that we DO NOT accept applications via email. About Manpower: Manpower is Sweden's leading recruitment and staffing company with tens of thousands of attractive employers across the country as our clients. With our extensive network, both locally and globally, we can offer many exciting job openings that help you build your career, both in the short and long term. With us you can apply for full-time jobs or part-time work alongside your studies.
Sales Coordinator at Foodbroker
Sales Coordinator at Foodbroker Are you a social and driven person who thrives with many points of contact and being an important part of daily office operations? Then the role of Sales Coordinator at Foodbroker might be for you. As a Sales Coordinator, you will be an important support for the sales team and the rest of the organization. You will have a varied role where you combine administrative tasks with contact with both colleagues and work with social media. ResponsibilitiesIn this role, you will work with order placement and invoicing as well as other administrative tasks. You will also provide administrative support to the sales team and work in the company's CRM system. The role also involves assisting with conferences and other activities. You will also have the opportunity to work with the company's social media and contribute to creating a positive and professional presence for Foodbroker. We are looking for youWho have a high school diploma with a focus on economics and are comfortable with the Office suite. You have good experience working in Excel and feel confident with administrative tasks. You are fluent in English, both spoken and written. As a person, you are social, forward-thinking, and curious. You like to take initiative, collaborate easily, and thrive in a role where you can be helpful and have many different points of contact. You are organized and thorough while maintaining a humble approach. About the positionThe position is full-time with office hours. You will work from Foodbroker's office at Alviks Strand within walking distance of Alviks station. In this recruitment, Foodbroker is collaborating with HEEX. We review applications on a rolling basis, so do not hesitate to submit your application today. The position will be filled as soon as possible, taking into account any notice periods. If you have any questions, please contact Henrik Nordh at [email protected].
Administrator at Hägersten-Älvsjö District Administration
Stockholm – our capital with millions of dreams, expectations and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new and differently with us – for the people of Stockholm. Hägersten-Älvsjö is one of 11 district administrations in Stockholm city with approximately 3000 employees. Today we are one of the city's largest district areas with about 130,000 residents. In Hägersten-Älvsjö you have easy access to the city, transportation and nature. We offer a dynamic workplace with opportunities for you to develop in your role. Welcome to us Do you want a varied administrative role where you can contribute to making daily work run smoothly? As an administrator with us you will become an important support to management and have the opportunity to contribute your administrative skills in a business that makes a difference for children and young people. We are now looking for an administrator who will provide administrative support to both the youth unit and the foster care unit. You will have a central role in daily administrative work and contribute to creating good conditions for managers and operations. The Youth Unit and Foster Care Unit are two of six units that are part of the Children, Youth and Family business area in Hägersten-Älvsjö District Administration. We warmly welcome your application! What we offer you With us you have the opportunity to work in a group of committed colleagues with a strong interest in developing in their work and with the best interests of children and young people in focus. The group is characterized by good camaraderie and a supportive work environment. As an employee in Stockholm city you also get to enjoy several benefits. We apply winter and summer time as well as flexible hours, offer wellness allowance of 3000 kr per year and the opportunity to apply for vacation exchange. Read more about benefits in Stockholm city here. Your role In your role as administrator you serve as management support and are responsible for varied administrative tasks. You will among other things: receive quotes, place orders and handle invoices and accruals prepare and write minutes from APT publish minutes from APT on the collaboration platform write employment contracts manage the administrative process for new hires and terminations of employment, including administration of computers, phones and service cards. The role mainly involves being present at the office Monday through Friday. Your skills and experience We are looking for you who have at least 3 years of experience working as an administrator or in a similar role valid high school diploma very good knowledge of Swedish, both spoken and written very good IT and system skills as well as experience working with different digital tools and business systems. It is advantageous if you have post-secondary education in administration experience with administrative work in the public sector previous experience working within social services. To thrive in this role you need to be careful and structured in your approach while being able to work independently to plan and prioritize your tasks. You have a service-oriented approach and are committed to providing professional support in your work. You take your own initiative and ensure that work is driven forward and completed with good quality. The role also requires good linguistic analytical ability where you can absorb information, see connections and express yourself clearly. Other information We recruit without a cover letter in this recruitment to strengthen focus on the skills and experience required for this role. When assessing your application we will only base our assessment on your CV and a number of questions you will be asked to answer when applying for the position. We wish you to answer concretely and briefly on the questions, and that there is a clear connection between your answers and your CV. We place great emphasis on personal suitability. In this recruitment process occupational psychological tests may be used as part of the assessment in connection with selection. Before an employment contract is signed you will need to provide an extract from the criminal record register. Stockholm city works with competence-based recruitment which aims to ensure that each person's competence is recognized and thus counteract discrimination. Remember never to upload extracts from the Police Register (Data Protection Regulation, GDPR) in connection with your application.
Experienced Administrator for the Education Department
Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for someone who wants to think big, new, and differently with us – for the people of Stockholm. The Education Department in Stockholm is Sweden's largest municipal administration with approximately 16,000 employees. The department is responsible for the operation and development of the municipality's more than 140 primary schools and approximately 30 upper secondary schools. Now we're seeking an experienced administrator for the upper secondary education division's staff! Welcome to us The upper secondary education division's mission is to realize the education committee's goals and vision based on school legislation and curricula. The division shall also support and create conditions for the city's municipal upper secondary schools and adapted upper secondary schools to fulfill their missions. In this role, you will be part of the upper secondary education division's staff. Our task is to support the upper secondary education director and managers in leading and managing the upper secondary schools' operations. We prepare decision-making materials and proposals for future-oriented measures with the aim of raising quality in the operations and working toward increased goal achievement for students. What we offer you What we offer you the opportunity to work for one of Sweden's largest employers pleasant facilities in central Stockholm, close to City Hall developing and educational work with competent colleagues holiday exchange, wellness benefits, and compensation days – the opportunity to alternate between remote work and office work learn more about our benefits here. A greeting from your future manager My name is Catharina Sackemark Larsson and I will be your manager. As a manager, I am engaged, clear, and present. I have great confidence in my employees and want the unit to be a place where we help each other reach our common goals. It's important to me that you as an employee have the opportunity to develop and learn new things in your role. Your role As an administrator, you have a central role in ensuring appropriate administrative processes and providing qualified support and service to managers, employees, and external contacts. You actively contribute to the unit and department reaching their set goals. The role involves both independent work and close collaboration with several functions within the Education Department. Your work tasks will include, among others record keeping and document management in accordance with applicable legislation administering meetings with notices of meeting, agendas, minutes, and room booking support in personnel administration, such as onboarding new employees absence reporting, authorization administration, and support in systems such as Agresso and Lisa financial administration such as invoice handling, orders, coding, and follow-up coordinating internal information and updating digital channels such as intranet, Teams, and document libraries support in case management planning for training, internal workshops, and other activities administrative support to the management group and employees. Your skills and experience We are looking for someone who has post-secondary education in administration, service, communication, or equivalent education that we consider equivalent and relevant, or work experience that we consider equivalent and relevant several years of experience with administrative work in public operations experience working with case management, record keeping, document control, and minute-taking good knowledge of the Microsoft Office suite good system proficiency and quick learning ability in new IT systems very good ability to express yourself in speech and writing in Swedish. We consider it a merit if you have experience with similar work within Stockholm experience with administration within educational operations experience with management or executive support. We are looking for you – a structured and thorough administrator with the ability to create order and efficiency in your work. You have an eye for detail and ensure that tasks are performed correctly and with high quality, even when the pace is fast. You are service-oriented and enjoy a role where you have many contact points. With a positive and solution-oriented approach, you contribute to good cooperation with both colleagues and external contacts. You communicate easily and adapt to different situations and needs. Furthermore, you act professionally in all contexts and represent the operations in a trustworthy manner. You take responsibility for your work tasks, are reliable, and contribute to stable and well-functioning administration. Other information We are recruiting without a cover letter in this recruitment to strengthen focus on the skills and experience required for this role. In assessing your application, we will only be basing our evaluation on your CV and a number of questions you will answer as part of your application. We ask that you answer the questions concretely and concisely, and that there is a clear connection between your answers and your CV. Tests will be used in this recruitment as part of the selection process. We see diversity as enriching and welcome all applicants. Welcome to submit your application! Stockholm operates competency-based recruitment aimed at recognizing each person's skills and thereby preventing discrimination. Remember to never upload a criminal record extract from the Police (GDPR) with your application. To work at our schools, you must provide a valid extract from the police's criminal record and suspicion register before being offered employment. Within the Education Department, we apply individual salary setting regulated by HÖK and General Provisions (AB).