Are you a skilled and organized administrator motivated by working in a supportive role? As a Director General Assistant, you will have daily contact with the agency's leadership and collaborate with other parts of the organization. You will be offered a varied role at an agency with a meaningful mission. Does this sound interesting? Apply to the Swedish International Development Cooperation Agency, Sida.
On behalf of Parliament and the Government, Sida works to reduce poverty and oppression. To carry out this mission, Sida depends on being able to attract, recruit, and develop competent employees with a diversity of experiences, backgrounds, and abilities.
About the job
We are seeking a staff member for the Director General Assistant function within Sida's leadership office. The leadership office consists of the Director General, Deputy Director General, Chief of Staff, advisors, and administrators.
The leadership office handles support to operational management, agency leadership (the board), and the leadership group, and is responsible for contacts with the Government Offices and the Ministry for Foreign Affairs.
As a Director General Assistant in the leadership office, you support and facilitate the agency's leadership in their daily work.
Key responsibilities
Provide administrative support to leadership, such as calendar and meeting administration, travel planning, and handling of documents.
Administrative coordination for incoming requests.
Handle decisions, agreements, and contracts in accordance with operational needs and applicable regulations.
Perform agency-wide administrative tasks including error reporting, other orders, agency mailbox management, archiving, and text editing.
Manage the leadership office's information on the intranet.
What we offer
We offer an energetic workplace and a work environment characterized by openness and diversity. You will work with a clear mandate and area of responsibility based on trust between you, your manager, and your colleagues.
As an employee at Sida, you work with the world as your workplace, guided by Agenda 2030 and the Swedish government's core values. To meet the challenges the world faces today and in the future, we need people with different backgrounds and skills.
Qualification requirements
Education
Upper secondary school education
Languages
Very good knowledge of Swedish and ability to communicate well in speech and writing.
Good knowledge of English and ability to communicate in speech and writing.
Work experience and knowledge
Several years of experience working in an administrative role.
Very good experience using digital work tools.
Very experienced user of the Office suite and its various functions.
Experience handling many different tasks in a supportive role.
Functional competencies/abilities:
To succeed and thrive in this role, it is important that you are attentive, service-oriented, and comfortable building good relationships. You have a structured working style, deliver with quality, and have the ability to prioritize among many different tasks.
For this role, you need to:
Demonstrate high integrity and be able to adapt your work according to leadership's priorities.
Have the ability to handle uncertainty and risks.
Be able to lead yourself and take responsibility for your own development.
Be good at collaboration and creating trusting relationships.
For this role, it is advantageous if you have:
Experience providing leadership support in the private or public sector.
Experience with meeting coordination.
Good to know
The position is a temporary appointment with start date in December 2026.
Sida offers the possibility of remote work to some extent if it works for the operation.
Sida strives for diversity in all its dimensions and welcomes all applicants.