Experienced Administrator for the Education Department

Stockholms kommun · Vollzeit

Box 22049, Stockholm, Schweden

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for someone who wants to think big, new, and differently with us – for the people of Stockholm. The Education Department in Stockholm is Sweden's largest municipal administration with approximately 16,000 employees. The department is responsible for the operation and development of the municipality's more than 140 primary schools and approximately 30 upper secondary schools. Now we're seeking an experienced administrator for the upper secondary education division's staff! Welcome to us The upper secondary education division's mission is to realize the education committee's goals and vision based on school legislation and curricula. The division shall also support and create conditions for the city's municipal upper secondary schools and adapted upper secondary schools to fulfill their missions. In this role, you will be part of the upper secondary education division's staff. Our task is to support the upper secondary education director and managers in leading and managing the upper secondary schools' operations. We prepare decision-making materials and proposals for future-oriented measures with the aim of raising quality in the operations and working toward increased goal achievement for students. What we offer you What we offer you the opportunity to work for one of Sweden's largest employers pleasant facilities in central Stockholm, close to City Hall developing and educational work with competent colleagues holiday exchange, wellness benefits, and compensation days – the opportunity to alternate between remote work and office work learn more about our benefits here. A greeting from your future manager My name is Catharina Sackemark Larsson and I will be your manager. As a manager, I am engaged, clear, and present. I have great confidence in my employees and want the unit to be a place where we help each other reach our common goals. It's important to me that you as an employee have the opportunity to develop and learn new things in your role. Your role As an administrator, you have a central role in ensuring appropriate administrative processes and providing qualified support and service to managers, employees, and external contacts. You actively contribute to the unit and department reaching their set goals. The role involves both independent work and close collaboration with several functions within the Education Department. Your work tasks will include, among others record keeping and document management in accordance with applicable legislation administering meetings with notices of meeting, agendas, minutes, and room booking support in personnel administration, such as onboarding new employees absence reporting, authorization administration, and support in systems such as Agresso and Lisa financial administration such as invoice handling, orders, coding, and follow-up coordinating internal information and updating digital channels such as intranet, Teams, and document libraries support in case management planning for training, internal workshops, and other activities administrative support to the management group and employees. Your skills and experience We are looking for someone who has post-secondary education in administration, service, communication, or equivalent education that we consider equivalent and relevant, or work experience that we consider equivalent and relevant several years of experience with administrative work in public operations experience working with case management, record keeping, document control, and minute-taking good knowledge of the Microsoft Office suite good system proficiency and quick learning ability in new IT systems very good ability to express yourself in speech and writing in Swedish. We consider it a merit if you have experience with similar work within Stockholm experience with administration within educational operations experience with management or executive support. We are looking for you – a structured and thorough administrator with the ability to create order and efficiency in your work. You have an eye for detail and ensure that tasks are performed correctly and with high quality, even when the pace is fast. You are service-oriented and enjoy a role where you have many contact points. With a positive and solution-oriented approach, you contribute to good cooperation with both colleagues and external contacts. You communicate easily and adapt to different situations and needs. Furthermore, you act professionally in all contexts and represent the operations in a trustworthy manner. You take responsibility for your work tasks, are reliable, and contribute to stable and well-functioning administration. Other information We are recruiting without a cover letter in this recruitment to strengthen focus on the skills and experience required for this role. In assessing your application, we will only be basing our evaluation on your CV and a number of questions you will answer as part of your application. We ask that you answer the questions concretely and concisely, and that there is a clear connection between your answers and your CV. Tests will be used in this recruitment as part of the selection process. We see diversity as enriching and welcome all applicants. Welcome to submit your application! Stockholm operates competency-based recruitment aimed at recognizing each person's skills and thereby preventing discrimination. Remember to never upload a criminal record extract from the Police (GDPR) with your application. To work at our schools, you must provide a valid extract from the police's criminal record and suspicion register before being offered employment. Within the Education Department, we apply individual salary setting regulated by HÖK and General Provisions (AB).