Receptionist/Administrator at Rehab Nordost Täby
Welcome to a well-functioning reception that is now seeking a receptionist. Rehab Nordost Täby is a region-operated primary care rehabilitation facility with a base mandate and neuro team. We are a group of approximately 35 colleagues consisting of occupational therapists, physical therapists, dietitians, chiropractors, social workers, speech-language pathologists, rehabilitation coordinators, and administrative staff. As a receptionist with us, you are the face of our organization and are responsible for professionally offering our patients the best possible service. You will work closely with other colleagues at the facility. As a receptionist at Rehab Nordost Täby, you will receive and assist our patients with appointment scheduling, manage phone time, order patient transportation/taxis and interpreters, administer chat in Alltid Öppet, handle mail, scanning, and more. As a key link in our operations, you are an important function in facilitating the work at the facility. You can read more about us at Rehab Täby (regionstockholm.se) We offer: We value a healthy lifestyle and prioritize a good balance between work and personal life. We offer stimulating, varied, and developmental work with personal responsibility. Flexible working hours are applied, and we offer a generous wellness allowance, access to staff gym, and free healthcare within primary care. You can read more about this at Benefits at Stockholm County Healthcare Services (regionstockholm.se) Qualifications: We are seeking a receptionist with reception experience. We use the Take Care journal system, and experience with it is an advantage. Being thorough and having a service mindset is essential. Employment Type: Permanent position. Full-time 100%, part-time may be negotiable. A trial period may be applied. Working hours Monday-Friday. Start date by agreement. Personal Qualities: You need to be flexible, efficient, and responsible. The work requires that you can take own initiative and take overall responsibility for administrative tasks. You have good collaboration skills, are helpful, and contribute to a positive atmosphere at the facility. We place great emphasis on personal suitability. Other Information: We will review applications on an ongoing basis and may call for interviews before the final application deadline. Welcome with your application! The position is filled under the condition that it does not need to be used for internal reassignment, according to applicable regulations. For patient-facing work within Stockholm County Healthcare Services: - background checks are applied before the employment decision according to Stockholm County Healthcare Services' general instructions for background checks in connection with employment. - employees who will have patient contact must undergo a health examination for new employees, according to applicable directives, which is carried out through occupational health services before employment. - in addition to Swedish professional credentials, good knowledge of Swedish language at level C1 according to the Common European Framework of Reference (CEFR) is required. The same requirement is guiding for non-licensed personnel with patient contact. Stockholm County Healthcare Services (SLSO) is one of Sweden's largest healthcare providers with 11,600 employees. We provide healthcare within psychiatry, primary care, geriatrics, ASIH, urgent care centers, somatic specialist care, habilitation and health, and medical aids under the Region Stockholm administration. In collaboration with Karolinska Institutet, we conduct research, education, and development. Read more about SLSO here. Applying for Jobs at Region Stockholm We strive for equality and fairness at our workplace and welcome applicants with diverse backgrounds and circumstances. We only accept applications through this system. Apply by clicking the "Apply" button. Applications by mail or email will not be considered. We decline direct contact from staffing and recruitment companies as well as sellers of additional job postings. Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, we ask you to contact the contact person listed in the job posting. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information that is relevant for the current position. Region Stockholm is responsible for healthcare, public transportation, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest growing region. Together we create Europe's most attractive metropolitan region. Read more about what it's like to work at us in Region Stockholm
Project Coordinator at Energiföretagen
Are you a student looking for a part-time job alongside your studies? Are you also a structured and solution-oriented person who wants to develop within project coordination and administration? Then this position might be for you! We're looking for someone who wants to play an important role in an industry organization working to develop the energy sector. This is a part-time position starting immediately. About the Position This is a part-time consulting assignment lasting until June 2027. You will be employed by Bravura and work as a consultant at Energiföretagen. About the Company Energiföretagen Sverige is an industry organization that brings together companies that produce, distribute, trade, and store energy. Their members deliver electricity and heating, and in total they represent close to 400 companies. They work to create favorable conditions for their members and to be a hub for information dissemination and skills development in an industry facing many changes. An important part of their operations is offering services to their members, including specialized support, market monitoring, technology development, training, and conferences, to develop the industry's competence and ability to meet tomorrow's challenges. Additionally, the organization is an important voice in public debate and in relations with other stakeholders in Sweden and the EU. Energiföretagen's goal is to develop the energy industry based on knowledge, a holistic view of the energy system, and in collaboration with their surroundings. Responsibilities At Energiföretagen, you'll be part of the group responsible for producing industry-specific meetings and conferences for member companies throughout Sweden. The group consists of 7 employees, and in your role, you'll work operatively in daily tasks. Together with your colleagues, you strive to create experiences that exceed participants' expectations. In this role, you will support project managers in various projects and participate in coordinating and administering different types of meetings and conferences, both commercial events and regional and local activities for member companies. Your responsibilities will include: Administer and update websites ahead of conferences and events. Manage participant administration, including registrations, enrollments, and distribution of login credentials. Handle ongoing administrative tasks related to projects and conferences. Support financial follow-up by managing and reviewing invoices. Participate in project groups and provide administrative and coordinating support to project managers. Coordinate activities and ensure that work proceeds according to established timelines. Education, Experience, and Personal Qualities It is a merit if you have experience working in an administrative and coordinating role. You have good system skills and can easily learn new systems. Completed upper secondary education. Good knowledge of the Office suite. You express yourself well in Swedish and English, both verbally and in writing. To succeed in this role, we see that you have very good collaboration skills and you build good relationships with guests, colleagues, and partners at the conference venues we use. You work in a structured manner and organize and plan your work well together with the project manager, taking personal responsibility for your tasks. As an organizer of meetings and conferences, unexpected things can sometimes happen. Therefore, you need to maintain a good sense of humor and be solution-oriented in situations that can be stressful. As a person, you are also service-oriented, offer professional hospitality, and are otherwise a good representative for Energiföretagen. You always try to develop and improve what you work with, and you appreciate change. We place great importance on personal qualities. Start: Immediately Location: Stockholm, Olof Palmes gata 31 Salary: According to agreement We use a competency-based methodology in all recruitment processes to ensure unbiased selections. We also use continuous selection, which means we remove the ad when we have received enough applications. If you become relevant for the position, we will contact you for an initial telephone interview. Regardless of whether you advance in the process or not, you will receive feedback on your application. Do you have questions? Feel free to reach out! 📧 [email protected] 📞 010-171 47 10 We recommend that you submit your application immediately as we are conducting continuous selection. Welcome with your application!
Part-Time Advisor Position at Trade Union SRAT
Are you a student looking for a flexible part-time job in labor law? Do you enjoy working in an advisory role answering straightforward labor union questions? Here you'll find a part-time position in an exciting and welcoming environment where you can get your foot in the door of the trade union world! About the Position This is a part-time consulting assignment where you'll be part of a small staffing pool together with other students, with good opportunities for extension. You're expected to work a minimum of 6 hours per week, arranged as full or half days. In this role, you'll be employed by Bravura and work for Trade Union SRAT. About the Company SRAT is the trade union for academics in society-supporting professions and operates across the entire labor market. SRAT stands by its members' side and provides support and advice when needed. This can include guidance and support for salary negotiations, layoffs and reorganizations, termination, or career changes. SRAT has many professional groups in its membership, which means diversity and flexibility that allows them to welcome professional groups too small to form their own trade unions. SRAT has extensive experience working with, among other things, professional development in its member associations. Job Responsibilities As an advisor, you'll support negotiators by handling straightforward cases involving questions such as vacation time or notice periods. These inquiries come in via email from member associations and members. You should have an interest in and understanding of the Swedish labor model and labor law, personal maturity, and experience communicating with different types of people. During the introduction, you'll receive training on the membership system, meet all functions within the office, and receive your own mentor to support you in your initial work. The office is open Monday to Friday 08:00-16:30, and work hours are arranged relatively flexibly within these times. Education, Experience, and Personal Qualities You're studying law or human resources at university and have at least one year of studies remaining Work experience with similar tasks Strong computer skills; previous experience with computer systems is a plus Express yourself clearly and well in both spoken and written Swedish Union experience is a merit As a person, you enjoy helping and supporting colleagues in areas where needed and thrive in situations where you can think independently. You have the ability to express yourself clearly and are comfortable in conversations with different types of people. You are calm, attentive, and accommodating in your interactions. You have the interest, will, and ability to help others and strive to deliver solutions. Finally, it's important that you're self-sufficient but aren't afraid to ask for help when needed. Other Information Start: November 1st Location: Oxtorgsgatan 9-11, Stockholm Salary: By agreement We use a competency-based methodology in all recruitment processes to ensure unbiased selection. We also use rolling selection, which means we take down the ad when enough candidates have applied. If you become a candidate for the position, we'll contact you for an initial phone interview. Regardless of whether you move forward in the process or not, you'll receive feedback on your application. Questions? Feel free to reach out! 📧 [email protected] 📞 010-171 47 10 We recommend you submit your application as soon as possible as we're using rolling selection. Welcome with your application! #Nextgen
Business Development Assistant in Vocational University
Sales & Marketing University, founded in 1996, is one of Sweden's leading providers of higher education in sales and marketing. Our operations consist largely of vocational university education, but we also conduct online training and corporate training programs. Through close collaboration with industry, we ensure that our educational offerings maintain high quality and meet labor market needs. Sales & Marketing University is part of AcadeMedia, Northern Europe's leading education company. We are seeking a driven and engaged team member for our Stockholm office. As a member of our team, you will be part of a great group consisting of two business developers who will supervise you, two business development assistant colleagues, and two training managers. About the Position As a Business Development Assistant, you will help develop our relationships with the business sector within Vocational University (YH). You will create new contacts with companies, present our educational programs, and contribute to building and developing long-term relationships. An important part of the role is also to identify current and future competency needs of companies and gather valuable insights into which skills and professional roles are in demand in the labor market. Responsibilities You will spend a large part of your workday contacting companies via phone, Teams, and email, listening to their needs, and telling them about our programs. You are expected to actively work on identifying and contacting new companies as well as maintaining already-established networks. In addition to this, administration and work in our CRM system are included. You will work closely with our business developers with the shared goal of creating relevant and current YH training programs. Your Background We are looking for someone who enjoys reaching out to new people, creating dialogue, and building relationships. You are communicative, social, and proactive, and you feel confident both taking the first step and driving the conversation forward. At the same time, you are organized, have good administrative skills, and can plan and prioritize among different tasks. You take responsibility for your work and thrive in a role where communication, relationship-building, and structure go hand in hand. We place great importance on your personal qualities, and to thrive with us, you share our values of being personal, engaged, and innovative. As a person, you are: Driven and solution-oriented Proactive with strong communication skills Clear in verbal and written communication Orderly, systematic, and organized We would like you to highlight how you demonstrate these personal qualities in your cover letter to us, as well as why you are interested in this position. Expectations of You in the Role: You are comfortable contacting companies and are perceived as professional, friendly, and clear You are self-directed in your research and can identify relevant industries and companies on your own You enjoy working in a structured manner, documenting correctly, and following up You thrive working toward goals and deadlines Meritorious: Prior experience in relationship-based sales and proactive customer outreach Experience with Microsoft Teams and telephone as work tools Experience studying at vocational university/university/college Experience with documentation and administration Experience with environmental scanning Requirements: Ongoing or completed post-secondary education Very good knowledge of Swedish language Good knowledge of the Office suite Employment Terms: The position is a fixed-term contract Period: November 23, 2026 – June 4, 2027 Extent: 50% Wage Type: Hourly, 160 kr/h Stockholm - Hybrid You will be based at our office on Fridhemsplan, Stockholm, and have the opportunity to work from home at regular intervals. Work takes place during office hours Monday–Friday. It is an advantage if you can distribute your work hours flexibly throughout the week rather than on a few fixed days, as this provides better conditions for dialogue with companies. Contact If you have questions about the position, please feel free to contact Business Developer: Karin Adler Eliason, tel 08 446 99 77 [email protected] We look forward to receiving your application!
Administrator in Pension & Insurance – Stockholm
For a longer consulting assignment, we are now seeking a thorough and service-oriented administrator with experience in customer-facing administration. If you have previously worked in pension, insurance, bank, or other financial operations, that is a significant advantage. Start: October 2026 Duration: Through December 2027 Scope: Full-time Location: Stockholm, with some possibility for hybrid work About the assignmentYou will become part of an operation that works with pension and insurance solutions for employers. The role is operational and administrative with many ongoing cases and contact points. An important part of the assignment is ensuring that information is registered correctly, that cases are handled within the proper timeframe, and that employer customers receive professional and service-oriented treatment. Examples of work tasksYou will work with administration for new employers and their pension and insurance solutions, handle changes in customer information, and follow up on discrepancies and cases that need investigation. The role also involves: Handling incoming administrative cases and larger case flows Monitoring shared mailboxes and ensuring that cases are forwarded appropriately Maintaining ongoing contact with employer customers via phone and email Registering and quality-assuring information in various systems Supporting colleagues and other internal contacts with administrative matters. We are looking for youYou have at least 2-3 years of experience with administrative work and are accustomed to a role where thoroughness, pace, and service need to work together. You have experience with customer contact via both phone and email and feel comfortable managing multiple parallel cases. You also need to have good system proficiency, be able to work in several administrative systems simultaneously, and have strong knowledge especially in Outlook, Excel, and Word. Very good Swedish in speech and writing is a requirement. It is advantageous if you have previously worked with occupational pension, life insurance, collectively agreed insurance, or other administration within banking and insurance. Experience working with corporate or employer customers is also valuable. As a personWe believe you are structured, responsible, and enjoy creating order even when case volumes are high. You are service-oriented, thorough, and solution-focused and thrive in a role where administration is combined with ongoing contact with both customers and colleagues. Interested? Please send in your application as soon as possible. Selection and presentation of candidates is ongoing. We are happy to answer questions For questions about the position, contact Andreas Alexander 073-648 16 23. We conduct interviews on an ongoing basis, so we warmly welcome your application as soon as possible. Unfortunately, we do not have the ability to accept applications via email. Don't forget to follow our LinkedIn to learn about exciting assignments and career opportunities – click here to follow. We look forward to your application! Keywords: administration, bank, finance, insurance
Team Assistant to Central Stockholm
Would you like to work in a central, business-oriented role where you become a key person in a high-performing and dynamic environment? We are now looking for an experienced team assistant for an exciting assignment with a well-renowned player in the financial sector. This is an opportunity for you who thrive being the hub of activity, enjoy a fast pace, and are motivated by delivering service at the highest level. The Team Assistant Role In this role, you will support a number of senior staff members in their daily work and ensure that operations run smoothly and efficiently. You will become part of a committed assistant team where collaboration, professionalism, and service excellence are central. Examples of responsibilities: Management of calendars and meeting bookings Coordination and booking of travel Planning and coordination of meetings, conferences, dinners, and other events Responsibility for materials and logistics ahead of meetings Research work related to companies and industries Administrative support in daily operations Who Are You? We are looking for someone with at least three years of experience from a similar assistant role and who is accustomed to working in a high-performing and fast-moving environment. You communicate fluently in both Swedish and English, both verbally and in writing, and have very good skills in Microsoft Office, particularly PowerPoint. As a person, you are positive, outgoing, and have a natural ability to build and develop good relationships. You thrive in a professional environment where the pace can sometimes be high and where the ability to prioritize and structure your work is crucial. You work proactively and independently, have high integrity, and take your own initiative to find solutions when new challenges arise. Furthermore, you are thorough, organized, and have a strong sense of service. You are unpretentious in your approach and happily contribute wherever needed to ensure high-quality delivery. Your creativity, flexibility, and stress resilience enable you to quickly adapt to changed circumstances while maintaining focus on details and results. Good to Know This is a full-time consulting assignment starting in October 2026 and running through the end of January 2027. The assignment is located in central Stockholm. How to Apply Apply by clicking the "Apply Now" button, upload your CV, and answer a few questions. We do not want a cover letter. We review all applications on a rolling basis and encourage you to apply as soon as possible. Due to GDPR, we cannot accept applications via email. For questions about the position, please feel free to contact the responsible consultant manager Evelina Thimper at [email protected]. Jurek is a specialized partner in recruitment and consultant staffing and helps companies find the right expertise within Finance, Law, Banking & Insurance, and Business support. Our experienced team combines industry knowledge with a strong network to create accurate and sustainable matches. As a candidate, you gain access to both permanent positions and consulting assignments as well as a professional and transparent process. We work long-term, personally, and with high quality—to create the best possible experience for both clients and candidates.
Office and Property Administrator for Consulting Assignment in Stockholm
Do you want to take responsibility for creating order, a pleasant environment, and smooth workflows for both tenants and colleagues? We are looking for a dedicated office and property administrator who, with administrative skills, service orientation, and high engagement, wants to contribute to a well-functioning operation. Our client is a private property management company in Stockholm and this is a consulting assignment initially at approximately 75%, for an initial 6 months, with good opportunities for extension. You will be employed by Isaksson Rekrytering & Bemanning AB and assigned to our client. About the Assignment As an office and property administrator, you will work broadly with customer service, tenant relations, and administrative support in day-to-day operations. It is a varied and important role where you handle everything from incoming calls and emails to fault reports, contracts, and applications. You will be an important link between tenants, colleagues, and subcontractors and are responsible for ensuring smooth operations. You will, among other things: - Handle customer service – answer incoming calls and emails and maintain contact with tenants and subcontractors - Receive and manage fault reports and connect these with property maintenance staff - Write and assist with contracts, such as parking and lease agreements, and handle parking matters - Process various types of applications such as apartment exchanges, subletters, and waiting lists - Conduct self-inspections (e.g., monitor OVK and energy declarations) and handle complaints and warnings to tenants - Assist with general office administration, inventory of storage areas, and procurement Your Profile We believe you are communicative, organized, and service-oriented, with a strong ability to build and maintain good relationships with tenants and colleagues. You are skilled at organizing and prioritizing your work, while being proactive and willing to take on new tasks independently. We are looking for someone who: - Has experience in a similar administrative role and tasks, and is accustomed to customer contact - Has strong administrative skills and good IT and system knowledge - Has experience in the property management industry and/or contract management - Has relevant post-secondary education or courses in, for example, property management, rental law, or finance - Has good knowledge of Swedish and English, both spoken and written - Has experience working in property management systems, which is highly desirable - Is a student or has another primary occupation Contact Information and Application We welcome your application today as we are continuously conducting selection and interviews. If you have questions, please contact the responsible recruitment consultant: Frida Lundqvist, 073-526 33 29, [email protected] We do not accept applications by email.
Team Assistant at Leading International Law Firm in Stockholm
Start: Immediately, by agreement Scope: Full-time, consulting assignment via Wise Admin for approximately 6 months with excellent opportunity for conversion Location: Central Stockholm ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS We are now recruiting a Team Assistant for a leading international law firm in central Stockholm. Here you will be offered a varied and responsible role where you work closely with experienced specialists and become an important part of a team working on some of the market's most complex and exciting assignments. We are looking for someone who thrives in an environment where high ambitions are combined with unpretentious collaboration and where your ability to create structure, build relationships, and stay one step ahead makes a real difference. As a Team Assistant, you will become a central part of the operation and be responsible for supporting the team in daily work. The role is broad and includes everything from coordination and administration to communication and business support. You will work closely with several senior colleagues and contribute to creating efficient processes, high service levels, and professional execution in all aspects of the work. Your responsibilities will include: Administration & Coordination Calendar management and meeting scheduling Travel bookings and travel administration Preparation of presentation materials, documentation, and meeting materials Planning and coordination of internal and external activities Documents & Quality Assurance Handling, review, and quality assurance of documents Support with case administration and ongoing processes Coordination with internal specialist functions Following up on deadlines and ensuring efficient workflows Business Support & Communication Support with invoicing, time reporting, and administrative procedures Contact with clients and international partners Professional communication both internally and externally Structure & Improvement Contribute to order, structure, and high quality in daily work Identify improvement opportunities and create efficient working methods Be a proactive support to the team in both small and large matters YOUR PROFILE // YOU BRING THE EDGE We believe you are a confident and professional person who thrives in a service-oriented role with many contact points. You have a natural drive, work in a structured manner, and have the ability to prioritize even when the pace is high. To succeed in the role, we would like you to have: Experience from an administrative or coordinating role Preferably worked in Professional Services, law, finance, consulting, or similar environment Very good knowledge of Swedish and English, both spoken and written Good system experience and familiarity with the Office package Ability to handle confidential information with high integrity A thorough, solution-oriented, and proactive working approach As a person, you are unpretentious, service-minded, and relationship-building. You enjoy creating structure, like to stay one step ahead, and are motivated by contributing to your team's success. ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER This is an opportunity for you who wants to develop in an international and professional environment where quality permeates everything you do. You will be offered: An attractive role at a leading international law firm A professional and inclusive corporate culture Great opportunities to develop and broaden your expertise Centrally located office in Stockholm Good opportunity for conversion after the consulting period ABOUT WISE ADMIN Wise Admin specializes in recruitment, consulting solutions, and advisory services within administration. We lift those who are often taken for granted, because we know how crucial the right administrative expertise is for operations to function and grow. We match people who create structure, order, and work joy, and ensure they end up where they make the most difference. For real. WHEN YOU BECOME ONE OF US As a consultant at Wise, you become part of a context where we value both your security and your development. We offer market-based salary, wellness contributions, pension provisions, and collective agreements – for us, nothing is more important than you feeling secure in your employment. From day one of your consulting assignment, you will have the opportunity to develop, be challenged, and influence the workplaces of the future – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the consultant role should give you experiences, knowledge, and inspiration for your next step. Welcome to Wise – a world full of opportunities! YOUR APPLICATION // TALENT SPEAKS LOUDER To apply for the role, click "Apply now" and attach your CV. Please note that we cannot accept applications via email. In the consulting world, things often move quickly, so the position may be filled before the final application deadline. Therefore, don't delay with your application. If you have questions about the role, you are welcome to contact responsible Consultant Manager Emilie Runnegård Shawwaf ([email protected]) or Talent Acquisition Specialist Felicia Andersson ([email protected]) We look forward to receiving your application!
Executive Assistant with Focus on Project and Coordination
ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS This is a full-time consulting assignment starting immediately with a duration of 6 months. For the right person, there are good opportunities for extension or direct hire by the client. You will support senior management and the organization with administrative and coordinating tasks. The role involves broad responsibility for planning, follow-up, and coordination, as well as ensuring effective information flow between different parts of the organization. You will work with, among other things: • Planning and coordinating calendars and meetings • Preparation of materials, presentations, and decision-making documentation • Follow-up on activities and deadlines • Management of internal communication and information flow • Coordination between different functions and stakeholders • Contributing to structure and efficient working methods YOUR PROFILE // YOU BRING THE EDGE Qualifications: • Experience from a qualified administrative, assistant, or coordinating role • Excellent knowledge of MS Office and experience quickly learning new systems • Fluent Swedish and English, both spoken and written • Experience from larger, preferably international, organizations • Experience with business or HR systems, such as SAP • Very strong ability to organize, prioritize, and manage multiple tasks in parallel We believe you are: Self-driven, structured, and accustomed to taking responsibility. You stay one step ahead, drive work forward, and are comfortable in dialogue with senior stakeholders. At the same time, you are unpretentious, solution-oriented, and work with high integrity and precision. ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER You will become part of a larger organization with high demands for quality, structure, and collaboration. The role has many contact points and involves close cooperation with both management and operations. Here you get to work in a professional environment with great responsibility, clear processes, and the opportunity to make a real difference. ABOUT WISE ADMIN Wise Admin specializes in recruitment, consulting solutions, and advisory services within administration. We lift those who are often taken for granted, because we know how crucial the right administrative expertise is for operations to function and grow. We match people who create structure, order, and work joy, and make sure they end up where they make the most difference. For real. WHEN YOU BECOME ONE OF US As a consultant at Wise, you become part of a context where we value both your security and your development. We offer competitive salary, wellness benefits, pension contributions, and collective agreements – for us, nothing is more important than making you feel secure in your employment. From day one of your consulting assignment, you have the opportunity to develop, be challenged, and influence the future of workplaces – together with engaged colleagues, and with us as your constant sounding board. Regardless of where you are in your career, the consultant role should give you experiences, knowledge, and inspiration for your next step. Welcome to Wise – a world full of opportunities! YOUR APPLICATION // TALENT SPEAKS LOUDER To apply for the role, click "Apply Now" and attach your CV. Please note that we cannot accept applications via email. In the consultant world, things often move quickly, so the position may be filled before the final application deadline. Therefore, don't delay with your application. If you have questions about the role, feel free to contact responsible consultant manager Emilie at [email protected] or Talent Acquisition Specialist Felicia at [email protected].
Contract Support for JM - a central role in selling homes of the future
ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS As contract support, you will be part of JM's sales organization and responsible for driving and coordinating contract flows throughout the residential business. You are an important part of the team and contribute to creating secure and well-functioning residential transactions. In this role, you ensure that contracts are handled correctly, that processes are followed, and that salespeople receive the administrative support needed to provide customers with a smooth purchasing experience. You will become part of a team of twelve people consisting of sales managers, specialists, and a manager. You will also collaborate daily with controllers, administrators, project managers, construction managers, real estate agents, and the marketing team. Practical Information · Scope: Full-time (37.75 hours/week) · Option to work remotely 1 day per week · Assignment: Consultant position for 15 months · Start: October 2026 · Location: Stockholm/Solna Examples of Responsibilities: · Handle and administer reservation agreements, preliminary agreements, and other sales-related contracts in the residential business · Ensure that contracts and documentation are correct and complete · Follow up on matters and drive processes forward with internal and external parties · Serve as administrative support to sales managers · Coordinate information between different stakeholders in projects · Work in Microsoft Dynamics CRM · Contribute with structure, organization, and improvement suggestions for working methods and processes YOUR PROFILE // YOU BRING THE EDGE We would like to see that you have: · Experience with administrative work where you have coordinated processes or contracts · Experience working in business or CRM systems · Good knowledge of the Office package · Fluent knowledge of Swedish in speech and writing It is an asset if you have experience from the residential, real estate, or real estate agent industry, for example as a real estate agent assistant, coordinator, or in a similar role. ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER JM is one of the Nordic region's leading developers of housing and residential areas. With a focus on sustainability, quality, and long-term perspective, JM develops attractive living environments where people can thrive and live for a long time. Here you have the opportunity to work in a well-reputed organization with a strong brand, engaged colleagues, and exciting residential projects that contribute to the development of the Stockholm region. ABOUT WISE ADMIN Wise Admin specializes in recruitment, consulting solutions, and advice within administration. We lift those who are often taken for granted, because we know how crucial the right administrative expertise is for operations to function and grow. We match people who create structure, order, and work joy, and make sure they end up where they make the most difference. For real. WHEN YOU BECOME ONE OF US As a consultant at Wise, you become part of a context where we value both your security and your development. We offer market-rate salary, wellness allowance, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment. From day one of your consultant assignment, you have the opportunity to develop, be challenged, and influence the workplaces of the future – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the role as a consultant should give you experiences, knowledge, and inspiration for the next step. Welcome to Wise – a world full of possibilities! YOUR APPLICATION // TALENT SPEAKS LOUDER To apply for the role, click
Coordinator / Executive Assistant to Successful Company in City
ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS We are now looking for an experienced coordinator/Executive Assistant to a well-respected company in central Stockholm. You will support a senior executive in a dynamic and fast-changing operation where the pace is high, the calendar is fully booked, and no two days are the same. In this role, success is about being proactive, solution-oriented, and business-minded. You thrive on taking your own initiative, making well-thought-out decisions, and creating structure in a day-to-day where plans can quickly change. You are the person who ensures that everything runs smoothly, from complex calendar management and travel to meetings, events, and ongoing coordination. This is a role for you who appreciate being a key person behind the scenes and who are driven by creating the conditions for others to succeed. YOUR PROFILE // YOU BRING THE EDGE We believe you have experience supporting a CEO, partner, founder, or other senior executive in an environment where quick decisions and high expectations are a natural part of the workday. Perhaps you come from a growth company within tech, finance, consulting, or another entrepreneurial environment where flexibility and decisiveness are highly valued. To thrive in the role, we see that you: • Have a couple of years of experience in qualified executive support • Are confident in prioritizing and making decisions on your own • Have high integrity and good judgment • Are service-oriented without losing the business perspective • Thrive at a fast pace and enjoy when things are happening • Are skilled at building relationships and creating trust ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER Our client is a well-respected company with offices in central Stockholm. Here you will become part of a professional and business-driven environment where high engagement, collaboration, and quality permeate the work. The pace is high and decision-making paths are short, which suits you who thrive in a dynamic day-to-day where you get to take great responsibility and make a real difference. ABOUT WISE ADMIN Wise Admin is a specialist in recruitment, consulting solutions, and advice within administration. We lift those who are often taken for granted, because we know how crucial the right administrative expertise is for operations to function and grow. We match people who create structure, order, and work joy, and ensure they end up where they do the most good. For real. WHEN YOU BECOME ONE OF US As a consultant at Wise, you become part of a context where we value both your security and your development. We offer market-rate salary, wellness benefits, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment. From day one of your consulting assignment, you get the opportunity to develop, be challenged, and influence the workplaces of the future – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the role as a consultant should give you experiences, knowledge, and inspiration for your next step. Welcome to Wise – a world full of possibilities! YOUR APPLICATION // TALENT SPEAKS LOUDER To apply for the role, click
Exam Invigilator, Fixed-term (Hourly Position)
Södertörn University is an institution in Stockholm that educates, conducts research, and collaborates for sustainable societal development. Here, 13,500 students study approximately 80 programs and over 300 courses. Education and research are conducted within humanities, social sciences, educational sciences, police science, engineering, and natural sciences. Much of the research focuses on issues related to the Baltic Sea and Eastern Europe regions. At Södertörn University, subjects, perspectives, people, and experiences blend together. Here you will find the curious and the questioning, those who seek unexpected combinations, development, and challenges. We are now recruiting exam invigilators Södertörn University's central examination coordination provides professional exam management that works for student rights and equal treatment during written examinations. The exam invigilators' task is to provide students with the best possible conditions to complete written examinations. You contribute to ensuring that examinations are conducted fairly and that Södertörn University's examination regulations are followed. Job Responsibilities Conduct ID checks on all students taking written exams Ensure students have access to the exam – for paper-based exams, you distribute the papers in the examination hall, and for digital exams, you guide students through the system Supervise the examination by ensuring rules are followed, checking for unauthorized aids, and overseeing examination hall restrooms Move actively around the hall during the entire examination to maintain order and reduce the risk of cheating Collect completed exams when the examination is finished In addition to this, work tasks may also include preparations for upcoming examination sessions. Qualifications You are not a student at Södertörn University You speak and understand Swedish and English You are service-oriented and have good collaborative skills You have good computer proficiency and the ability to learn new digital tools Ability to move actively around the examination hall Previous experience as an exam invigilator for at least six months You must have experience in the role of room coordinator/responsible exam invigilator in Inspera You must have successful experience supervising colleagues and have taken responsibility for a written examination session Other Information We place great importance on personal qualities. We emphasize that you are punctual, responsible, and thorough. As a person, you are confident in meeting with others; you are comfortable speaking to students in large groups, supervising colleagues, and having taken responsibility for a written examination session. Employment The employment is an intermittent fixed-term position with start date October 19, 2026. Application Application deadline is September 24, 2026. Contact Persons Erica Bergman, [email protected], 08-608 54 26 Adrian Tremearne, Examination Coordinator, 08-608 44 92, [email protected] An incomplete application or one received by Södertörn University after the application deadline may be rejected. The university uses individual salary setting based on the university's salary criteria. The university also applies the common salary principles in Section 5 of RALS/RALS-T. Read more at https://medarbetarwebben.sh.se/sidor/min-anstallning/lon-och-ersattningar.html Welcome to submit your application! Union representatives: SACO: [email protected] ST: [email protected] SEKO: [email protected] and Robert Lindberg [email protected] Södertörn University has made a deliberate media choice for this recruitment and therefore declines contact from advertisement sellers or other recruitment service providers. https://medarbetarwebben.sh.se/appresource/4.78ac1b93173d009ef4dcd7ac/12.2d6ef3417c5b1ad7c7ea6/download?documentId=01UQV6L7WNT7RQHUJQVRBJEI2INDALQM7V&documentLibrary=b!Sd1kcrT5VEWkwO4W9o1_Vwa-wTMWsXxGqWL6EvVaM-LnDh2VerJsSJdpWkxSb5Sv&name=Gemensamt%20förhållningssätt%20för%20medarbetare%20och%20chefer%20vid%20Södertörns%20högskola.pdf
Teaching Assistant for Digital Examination and Canvas Support
Job Responsibilities KTH's educational environment is becoming increasingly digital, and the need for support in digital examination and learning platforms continues to grow. We are therefore seeking teaching assistants who want to help develop and support the use of digital tools in education. In this role, you will work closely with the examination administration and serve as operational support to faculty regarding digital examination and Canvas. The responsibilities include: • Provide operational support during digital examinations, including troubleshooting and handling routine technical issues during ongoing exams • Support and guide faculty in using digital tools for teaching and examination, for example Canvas • Provide support related to digital examinations and manage matters related to learning platforms and digital workflows • Contribute to the development and updating of educational materials, guides, and web-published content • Participate in operational development related to digital examination and pedagogical support This work involves many points of contact and is suitable for someone who is service-oriented, pedagogical, and enjoys problem-solving. Qualifications Requirements You must be admitted to a degree program at bachelor's or master's level at a Swedish higher education institution You have good digital skills and find it easy to learn new systems and working methods You are responsible, organized, and have good collaboration skills You express yourself well in speech and writing in Swedish and English as required in daily work Merits Student at KTH Experience with Canvas or other learning platforms Experience in support, administration, or pedagogical work We will place great emphasis on personal qualities. Become Part of KTH KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you have the opportunity to grow and develop at a creative and dynamic workplace with good working conditions and benefits. Equal opportunity, diversity, and equal treatment are a quality issue and a natural part of KTH's core values as a university and state agency. Read more about our benefits and what it's like to work and develop at KTH. Trade Union Representatives Contact information for trade union representatives. Application You apply through KTH's recruitment system. As an applicant, you have primary responsibility for ensuring that your application is complete when submitted. Your complete application must be received by KTH no later than the last day of the application period. Your application must include the following documents: CV Transcript of grades Your application must be received by KTH no later than midnight on the last application day, CET/CEST (Central European Time/Central European Summer Time). About the Position The employment is temporary according to agreement - for up to 6 months, with start date according to agreement. Other Information For information about the processing of personal data in connection with recruitment. It is possible that employment at KTH may be placed in a security classification. If this is the case for this particular position, a security clearance of the applicant will be conducted in accordance with the Security Protection Act (2018:585) with consent. In these cases, approval following security clearance is a prerequisite for employment. We decline direct contact from staffing and recruitment companies as well as job listing advertising vendors.
Administrative Assistant with Coordination Responsibilities
Stockholm – our capital with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new, and differently with us – for the people of Stockholm. Sharpnäck District Administration offers you a workplace where active employee engagement and clear leadership are the foundation for providing Stockholmers with the best service. Since we collectively create our work environment, openness, respect, and responsiveness are important. Welcome to us Are you a meticulous, organized, and service-oriented person with experience in administrative work within government and social services? Do you thrive in a role where you get to take responsibility, coordinate, and contribute to making operations run efficiently? Then you might be the person we're looking for! As an administrative assistant, you have a central role in our operations. You work closely with the district's managers and provide administrative support to the district's four units. The role is varied and combines qualified administrative tasks with coordination for the administrative team within the Individual and Family Support department. You will become an important part of our work to ensure efficient administrative processes and high-quality operations. What we offer With us, you'll have the opportunity to work in a committed and pleasant work environment where your work makes a difference in people's everyday lives. You'll become part of a team that values collaboration, responsibility, and quality. We actively work for diversity and equal rights and opportunities for all. With us, all employees should feel included and be given the opportunity to contribute with their competence and experiences. Read more about the city as an employer here: https://jobba.stockholm/formaner/ Welcome with your application! Your role In the role of administrative assistant, you will work with, among other things: invoice management bookings and orders in Agresso/Kommers personnel administration tasks mail and archive management various administrative tasks based on the unit manager's needs and directives annual register extracts within family care economic investigations in connection with child placement coordination of administrative assistants within the department, for example vacation planning and distribution and coordination of shared work tasks The position also includes other usual administrative tasks and providing support to operations based on current needs. Your competence and experience We're looking for someone who has relevant education in economics and administration, at least equivalent to upper secondary school economics studies at least three years of current work experience as an administrator or administrative assistant within government or public sector experience with invoice management in Agresso or equivalent accounting system experience collaborating between different operations and functions very good documented IT skills and good experience with the Office package, especially Excel very good administrative ability and ability to structure and plan your work independently good communication skills in Swedish, both spoken and written It is meritorious if you also have experience working within Stockholm city experience with social service systems, for example Paraplyet experience working as an administrative assistant within social services with a focus on children and youth To succeed in the role, you need to be organized, meticulous, and have good ability to plan and prioritize your tasks. You work independently, take responsibility for your tasks, and drive the work forward efficiently. You are comfortable taking instructions and at the same time ready to take your own initiative when the situation requires it. Because operations can change, you need to be flexible and adapt easily to new conditions. The role involves many contacts, both internally and externally. Therefore, you are good at creating and maintaining good relationships. You have a clear service focus and a willingness to help others by finding solutions and providing professional support. You understand the importance of quality and are committed to your work contributing to the operation reaching its goals by following decisions made, operational plans, goals, policies, and guidelines. Stockholm city uses competence-based recruitment aimed at recognizing each person's competence and thereby preventing discrimination. Remember never to upload a police register extract (Data Protection Regulation, GDPR) in connection with your application. We do not accept personal letters. We therefore ask you to only upload your CV and answer the selection questions. Your answers to the questions will form the basis for the first selection.
Experienced Administrator for the Property Services Unit
Welcome to Us The Procurement Department plays a vital role in the city's efforts to use public procurement as a tool to drive societal development in a sustainable direction. We have specialists in all aspects of the procurement process. We currently have just over 70 employees, including a department manager and unit managers for the property procurement, goods procurement, service procurement, and procurement support operations units. This role is located in the property procurement unit, where we foster an unpretentious culture with collaboration and knowledge sharing as a given. We Offer "As part of the property procurement unit, you will be an important puzzle piece and contribute to our collective success. You will be the hub ensuring that daily operations run efficiently for our employees, and you will support with your knowledge and expertise. Here you can be part of both developing and growing together with category leaders, procurement specialists, contract managers, and system administrators. Together we are stronger and create the best possible conditions for success." – Liselothe Engelgren, Recruiting Manager We offer wellness allowances, vacation exchange, winter/summer working hours, and flexible working hours. With us, you will have good opportunities to plan your time with freedom under responsibility and have the option to work partially from home. In our pleasant and newly renovated premises at Globen, we have activity-based workplaces. Read more here about Stockholm City's employee benefits. Your Role As an administrator with us, you will provide support and work closely with, among others, procurement specialists, contract managers, and system administrators in their various processes to ensure efficiency and optimized resource use. The unit also has two other administrators who support the other units, and you will work closely with them. We have an unpretentious approach where we help each other, share experiences, and support one another when needed. You will also provide certain management support and maintain a broad network of internal and external contacts. In this role, you will be involved in several parallel processes and projects, where you need to be able to prioritize, structure, and drive work forward efficiently. This might include: Obtaining documents when needed for contract follow-up and assisting in the administrative handling of documentation, price adjustments, and invitations to information meetings Providing administrative assistance in the process when handling requests for disclosure of documents Assisting with filing and recording our work Operationally executing the unit's call-offs, and checking and posting incoming invoices against these in preparation for approval in the next step Administering orders for licenses and authorizations Assisting with administration and overall documentation of the unit's consultant assignments, such as task requests and follow-up work Obtaining powers of attorney and delegations from the city's departments and companies Monitoring our function mailboxes and handling and delegating matters Convening union negotiations in the procurement process Preparing and reporting unit-specific statistics Working closely with administrative colleagues in adjacent units Other customary administrative tasks may also be included, such as writing minutes and protocols when needed. Your Competence and Experience We are looking for someone who has: High school diploma (gymnasium examen) Current and solid experience in administrative work Experience in an administrative service and/or support function in an organization working with procurement Experience working with the development and analysis of statistics High digital maturity and IT proficiency and very good knowledge of the Office suite Good ability to express yourself orally and in writing in Swedish It is meritorious if you have: Experience in administrative work within the public sector Knowledge of the Public Procurement Act (LOU) Experience providing administrative support to managers To work with us, we see that you have a genuine sense of service and administration. In this role, you will handle various types of questions with many points of contact. Therefore, it is crucial that you have a structured work approach and the ability to plan and prioritize work efficiently. You are flexible and adapt easily when new needs arise and priorities change. Given that you will have close contact with both your own work group and external stakeholders, it is important that you communicate and collaborate easily, and are confident in yourself and in contact with new people. You perform your tasks with great precision. In this recruitment, we place great emphasis on the above-mentioned competencies, personal suitability, and commitment to the position. We see diversity as enriching and welcome all applicants. Other Information This recruitment includes tests as part of the assessment in connection with selection. We will collect educational certificates later in the process. Stockholm City uses competence-based recruitment aimed at recognizing each person's competence and thereby preventing discrimination. Remember never to upload police records (Data Protection Regulation, GDPR) in connection with your application. The Service Department is one of the city's specialized departments and is tasked with handling administrative duties coordinated throughout the city. This primarily involves salary administration, financial administration, city-wide procurement issues, contact center operations, and internal consultants providing support in digitalization, IT & telephony, recruitment, and property and premises management. We have approximately 400 employees and are located in the Globen area. Our core values are summarized in the word KIRA which stands for: Competence - Openness - Respect - Responsibility.
Project Manager Assistant at Construction Company
Who Are We? Lybab AB is a construction company headquartered on Lidingö that has been building, painting, welding, and maintaining properties throughout the Stockholm region since 2004. We operate across eight business areas under one roof – construction and renovation, painting, ground and site work, welding and metalwork, blasting, solar panels, recycling, and project management – serving private individuals, housing cooperatives, companies, and the public sector. A significant portion of our operations is based on framework agreements with public clients and property management companies: Lidingö stad, Stockholm Parkering, Sundbybergs stad and Förvaltaren, Signalisten in Solna, SRV, Uppsala kommun, and Swedavia at Arlanda and Bromma. We also carry out ongoing painting and metalwork contracts for Stockholm stad – including work at Stadshuset, Stockholm Stadion, and Skogskyrkogården – and collaborate with construction and site work companies such as JM and Svevia. Our recycling department operates recycling centers for Stockholm Vatten och Avfall and SÖRAB. This provides us with a stable order book and a daily workflow with many different projects running simultaneously. What Does the Job Involve? You will be the right-hand person to our two project managers in the construction, ground and site work, and painting departments. This position exists to relieve them from administrative tasks so they can spend more time on site. You will handle documentation, keep track of deadlines and calendars, book meetings, maintain contact with clients and subcontractors, and ensure the office runs smoothly. Your Responsibilities: Ongoing administrative and organizational support to the project managers – your primary task Phone, email, filing, and other routine matters Prepare and compile project documentation – quotes, contracts, checklists, reports, and materials for public procurement Project planning and timeline tracking Contact with clients, suppliers, and subcontractors Coordinate material orders and deliveries Keep the office organized, including purchasing office supplies The work is performed full-time at our office on Lidingö (not remote) in close daily contact with the project managers. Priorities can change quickly during the day – some days are intense, others calmer – so you need to be comfortable switching between tasks and being available when something is urgent. Who Are You? You don't need extensive experience or specific education – we're looking for the right person rather than the right CV. You could be recently graduated or early in your career. What matters most is that you are responsible, helpful, organized, and maintain order even when the pace is high. Requirements: Strong skills in Microsoft Office (Word, Excel, Outlook) Class B driver's license, manual transmission Swedish and English at a level where you communicate smoothly in everyday situations Meritorious: AutoCAD or other design software – or willingness to learn Knowledge of Polish Experience from the construction or contracting industry We Offer A role where you learn project management in practice, alongside experienced project managers Insight into how public procurement and framework agreements with municipalities and major clients work An open, unpretentious work culture in a growing company with diverse operations Application Send your CV and a brief cover letter. Selection and interviews are ongoing – don't delay your application. Lybab AB is a modern Swedish company with broad operations in construction, painting, welding and metalwork, ground and site work, and recycling. We handle everything from renovation and new construction to industrial coating and solar panels – for both private and public clients in the Stockholm region. With us, you'll experience a dynamic work environment where quality and customer focus are always at the center.
Administrator for Social Services Department
1 position(s). What we offer you Varied work that makes a difference and where you have the opportunity to develop and learn new administrative tasks. We have a wide range of benefits related to activities, wellness, insurance, pension, remote work and vacation: Our benefits (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/vart-erbjudande2/) The assignment As an administrator, you will be an important support for the operations. The assignment includes receiving assignments from the operations in a flexible and independent manner. This can range from updating cases, to communicating and expediting decision documents, scanning documents, compensation and requesting register excerpts, managing e-services as well as other occurring tasks. The role includes administering and participating in SIP meetings. What you need to bring Requirements Completed high school diploma Two years of experience with administrative tasks You need to be driven to develop the processes you work in and enjoy working in digital environments Meritorious Experience with administrative work within a social services department Experience with the business system Lifecare Experience with the case management system Platina We are looking for someone who has the skills and experience that the assignment requires, but we also place great importance on your personal qualities. To thrive and succeed in the role, we see that you are someone who works independently and takes responsibility for your tasks. You have a calm and stable approach and can handle stressful situations in a constructive and controlled manner. You work in a structured way by planning, organizing and prioritizing your work effectively. Furthermore, you are quality-conscious, meticulous and have an eye for detail while maintaining focus on the bigger picture. The role also requires good service awareness, and we therefore see that you are attentive, accommodating and have a professional approach in your interaction with colleagues and other partners. Since the operations' needs may change, we also value that you are flexible, adapt easily to new conditions and enjoy learning new tasks. You are happy to contribute to the whole by supporting colleagues and reprioritizing when the situation requires it. We are looking for someone with the skills to contribute to our operations regardless of gender, gender identity or gender expression, age, ethnicity, religion or other belief, sexual orientation or disability. Norrtälje Municipality is part of the Finnish administrative area and we view positively if you speak Finnish or if you speak any of the minority languages or other languages. Welcome to us You will be part of the administrative unit which consists of 19 employees, led by a unit manager. Within the unit we are responsible for the Social Committee's archive, records, committee secretariat and administrative tasks which include targeted support to the operations. Together we take joint responsibility for the operations and contribute to the community. Employment type, scope and start date Employment type: Fixed-term employment Scope: Part-time 50% Start date: According to agreement until 2027-09-30 For this role, the starting salary is normally between 30,000 kr - 33,000 kr depending on experience and skills. For permanent employment, a trial period may apply. We conduct interviews on an ongoing basis – so don't delay your application! About us We are Norrtälje – a municipality where old traditions meet new ideas. Where proximity to magnificent nature and big city buzz is within reach. Here we are over 3,400 employees who work every day to ensure that our over 66,000 residents get to live in a safe and thriving society. Here we want to make room for different perspectives, thoughts and needs. We want to help each other and share lessons, successes and joy as we together develop Norrtälje Municipality. Feel free to read more about our values The resident first - Equal value for all - High expectations (https://www.norrtalje.se/info/kommun-och-politik/organisation-och-styrning/norrtalje-kommuns-vardegrund/) and our vision We will be the most attractive and safe place to live, work and visit (https://www.norrtalje.se/info/kommun-och-politik/organisation-och-styrning/var-vision/). More about Norrtälje Municipality as an employer can be found here: Our offer (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/vart-erbjudande/) here you will also find information about salary setting, collective agreements etc. Get to know some of our employees: Meet our employees (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/mot-en-medarbetare/) Employment type: Fixed-term employment. Duration: 6 months or longer.
Administrator for Social Services Department
1 position(s). What We Offer You A varied job that makes a difference, where you have the opportunity to develop and learn new administrative tasks. We offer a wide range of benefits related to activities, wellness, insurance, pension, remote work, and vacation: Our Benefits (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/vart-erbjudande2/) The Assignment As an administrator, you will be an important support resource for the operations. The role involves flexibly and independently receiving assignments from the department. This can range from updating cases, to communicating and preparing decision documents, scanning documents, processing fees and requesting register extracts, managing e-services, and other related tasks. The role includes administering and participating in SIP meetings. What You Need to Bring Requirements Completed upper secondary education Two years of experience with administrative tasks You need to be driven to develop the processes you work in and enjoy working in digital environments Merits Experience with administrative work within a social services department Experience with the Lifecare business system Experience with the Platina case management system We are looking for someone who has the competence and experience the assignment requires, but we also place great importance on your personal qualities. To thrive and succeed in the role, we see that you are someone who works independently and takes responsibility for your tasks. You have a calm and stable approach and can handle stressful situations in a constructive and controlled manner. You work in a structured way by planning, organizing, and prioritizing your work effectively. Furthermore, you are quality-conscious, thorough, and have an eye for detail while maintaining focus on the bigger picture. The role also requires good customer service skills, so we see that you are attentive, accommodating, and have a professional approach when interacting with colleagues and other partners. Since the department's needs may change, we also value that you are flexible, adapt easily to new conditions, and enjoy learning new tasks. You are willing to contribute to the whole by supporting colleagues and reprioritizing when the situation requires it. We are looking for someone with the competence to contribute to our operations regardless of gender, gender identity or expression, age, ethnicity, religion or other belief, sexual orientation, or disability. Norrtälje Municipality is part of the Finnish administrative area, and we view it positively if you speak Finnish or if you speak one of the minority languages or another language. Welcome to Us You will be part of the administrative unit, which consists of 19 employees, led by a unit manager. Within the unit, we are responsible for the social board's archive, records, board secretariat, and administrative tasks that include targeted support for operations. Together, we take joint responsibility for the operations and contribute to our community. Employment Type, Scope, and Start Date Employment Type: Permanent at 100% Scope: Full-time 100% Start Date: By mutual agreement For this role, the starting salary is normally between 30 000 kr - 33 000 kr depending on experience and competence. For permanent employment, a probationary period may apply. We conduct interviews on an ongoing basis – don't delay your application! About Us We are Norrtälje – a municipality where old traditions meet new ideas. Where proximity to magnificent nature and big city pulse is within reach. Here, over 3,400 employees work every day to ensure that our more than 66,000 residents can live in a safe and thriving society. Here we want to make room for different perspectives, thoughts, and needs. We want to help each other and share lessons, successes, and joy as we develop Norrtälje Municipality together. Learn more about our values The Resident First - Equal Value for All - High Expectations (https://www.norrtalje.se/info/kommun-och-politik/organisation-och-styrning/norrtalje-kommuns-vardegrund/) and our vision We will be the most attractive and secure place to live, work, and visit (https://www.norrtalje.se/info/kommun-och-politik/organisation-och-styrning/var-vision/). More about Norrtälje Municipality as an employer can be found here: Our Offer (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/vart-erbjudande/) where you will also find information about salary setting, collective agreements, etc. Get to know some of our employees: Meet Our Employees (https://www.norrtalje.se/info/jobb-och-foretag/jobba-hos-oss/mot-en-medarbetare/) Employment Type: Permanent. Duration: 6 months or longer.
Project-based Administrator and Alarm Receiver | Tiohundra
Are you detail-oriented, service-minded, and comfortable in a role where you can combine administration with practical tasks? This could be an exciting opportunity for you. We are now seeking an alarm receiver for a project-based position within a comprehensive and significant implementation project. About the position As a project-based alarm receiver, you will be an important part of implementing a new technical solution in the organization and in ordinary residential settings. You will be part of an engaged team and have the opportunity to contribute to ensuring the implementation is carried out safely, in a structured manner, and with high quality—always with the service user's safety as the focus. You will have a central role in the practical handling of test alarms and in ensuring that registrations and connections are correct. The position combines alarm reception with administrative tasks. You will, among other things, handle test alarms, register and connect devices to service users as needed, and assist with mailings, register management, and other administration connected to the project. Your responsibilities include: Receive and handle test alarms according to established procedures Administer and register information Connect and register devices to the correct service user as needed Administer and conduct mailings Manage registers, lists, and other administrative materials Provide support in the practical implementation of the project Other administration connected to the project What we offer: You will receive introduction and support in your assignment, while also being given the opportunity to work independently and take responsibility for your tasks. You will also gain valuable experience working with implementation, welfare technology, and change management in a service-oriented environment. This is an opportunity for you who wants a meaningful assignment where your work contributes to safety, quality, and a smooth transition to new ways of working. As part of our benefits, we offer a wellness allowance of up to 5,000 kr per year for full-time employees, via Epassi. If you work part-time, the amount is adjusted proportionally according to your employment percentage. About you For this position, you need: Upper secondary education or other education that the employer considers relevant. Good digital skills and the ability to quickly learn new systems and technical solutions. Experience with administrative work, customer service, support, or similar tasks. Good knowledge of Swedish, both spoken and written, as the work involves continuous communication and documentation. It is advantageous if you also have experience with: Alarm reception work, safety alarms, or similar. Administrative tasks where accuracy and structure are important. Work with mailings, register management, or other administrative coordination. Work where confidentiality, information security, and handling of personal data have been a natural part of the assignment. You are comfortable with administrative tasks and are detail-oriented, structured, and responsible with the ability to work methodically, follow procedures, and take your own initiative when needed. You understand the importance of registering information correctly and ensuring nothing falls through the cracks. Even when multiple tasks need to be handled in parallel, you are able to analyze and see the bigger picture while also prioritizing and maintaining both focus and structure. At the same time, you are flexible and can switch between alarm reception, administration, and other tasks within the project. You learn new systems and ways of working easily and are curious about understanding how different functions are connected. You build good relationships. The role involves contact with service users, staff, and colleagues, which suits you as someone who is service-minded, communicative, and who has a professional and respectful manner. You can communicate information clearly and simply. We place great emphasis on personal suitability and are looking for someone who is engaged, reliable, and wants to contribute to a safe and quality-assured implementation. About us At Trygghetsjouren, we work to create safety, quality, and good care for people in their daily lives. Right now, we are implementing a major project where new technology and new ways of working are to be implemented in the organization and in ordinary residential settings. We are now looking for you who wants to become an important part of the project and contribute to a safe, structured, and well-functioning implementation. We are part of Tiohundra – the complete care company in Roslagen. Applying for a job in Region Stockholm We strive for equality and fairness in our workplace and would like to see applicants with diverse backgrounds and circumstances. We only accept applications through this system. Apply by clicking the "Apply" button. Applications by mail or email will not be considered. We ask that you do not contact staffing and recruitment companies or sellers of additional job listings. Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, we ask you to contact the contact person specified in the job listing. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information relevant to the current position. Region Stockholm is responsible for healthcare, public transportation, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together, we create Europe's most attractive metropolitan region. Learn more about what it is like to work at Region Stockholm
Work Leader/Administrator as Needed for Trygghetsjouren | Tiohundra
We are now seeking temporary staff for Trygghetsjouren and can offer you varied and meaningful work where each shift brings different situations and people with different needs. You will be an important contact for our care recipients and will work with receiving and handling alarms, providing support and guidance, and ensuring that the right help and services are put in place when needed. About the Position The work combines service, problem-solving, system management, and administrative tasks. You need to be able to listen, make assessments, prioritize, and remain calm while treating each person with respect and care. As a temporary staff member at Trygghetsjouren, you will receive and handle safety alarms and provide support and guidance to care recipients, choice-of-provider contractors, and property owners. You will also work with registering and managing care recipients in the facility's various systems as well as documentation and administrative tasks. The work is varied and requires you to make assessments, prioritize, and act based on different situations. The position involves work in evenings, nights, and weekends. Your work tasks include, among others: Receive and handle incoming safety alarms. Answer calls and create security through calm and professional interaction. Listen to the care recipient's needs and make assessments based on the current situation. When necessary, contact and coordinate the appropriate intervention according to established procedures. Handle and follow up on alarms and cases until they are resolved. Document calls, actions, and events according to established procedures. Manage and register information in the facility's digital systems. Communicate with care recipients, relatives, staff, and other relevant parties. Handle technical questions and simple troubleshooting related to safety alarms according to given procedures. Report deviations and identify follow-up needs. Administer customer information. Provide support to the customer choice program. Contribute to safe and quality-assured operations even during evenings, nights, and weekends. About You For this position, you need: Upper secondary education or other education that the employer considers equivalent. Good knowledge of Swedish in both speech and writing. Good digital skills and the ability to learn new systems easily. Ability to work evenings, nights, and weekends. It is an advantage if you also have: Experience working at a safety service center, alarm center, or other on-call facility. Experience in customer service, support, or phone-based service. Experience with safety alarms or other welfare technology. Coordination of interventions or contact with different professions and partner organizations. We are looking for someone who is confident, calm, and attentive in your approach and who finds it easy to build trust in contact with other people. You are responsible, thorough, and have a good ability to make assessments and prioritize when the situation requires it, and you follow established procedures and instructions. Working independently is something you are comfortable with, but you also enjoy collaborating with others. You are service-oriented, solution-focused, and find it easy to switch between different types of cases and work tasks. You can convey information in a clear, professional, and understandable way in both speech and writing. With a careful and structured work approach, you ensure that information is documented and registered correctly in various systems. You share our core values, which are based on participation, security, and respect. We place great importance on personal suitability. About Us Trygghetsjouren is an important part of our operations and is available to create security and provide support when our care recipients need us. We handle safety alarms, mobile safety alarms, digital supervision technology, etc., and provide support and guidance and coordinate interventions as needed. We also work with registration and administration in several different systems and provide support to care recipients, choice-of-provider contractors, and property owners. With us, each shift is varied and characterized by responsibility, collaboration, and professional interaction. We are part of Tiohundra – the complete care company in Roslagen. Applying for a Job in Region Stockholm We strive for equality and fairness in our workplace and welcome applicants from diverse backgrounds and circumstances. We only accept applications through this system. Apply by clicking the "Apply" button. Applications by mail or email will not be considered. We do not accept direct contact from staffing and recruitment companies or sellers of additional job advertisements. Our recruitment system cannot handle anonymous applications or applicants with protected personal information. If you have protected personal information, we ask you to contact the contact person listed in the advertisement. Your application will then be handled outside the recruitment system. You should also be careful about what information you provide in your application and only include information that is relevant to the current position. Region Stockholm is responsible for healthcare, public transportation, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region. Read more about what it's like to work with us at Region Stockholm