15 jobs in Hallstahammar

Project Administrator | Brookhaven Instruments AB | Hallstahammar

We are looking for a careful and organized project administrator at Brookhaven in Hallstahammar. This role is perfect for you if you are experienced in working administratively in a project environment, ensuring order in project documentation, and being a central point of contact for the project's internal and external stakeholders. About the Role As a project administrator, you are responsible for administering the project's document flows, supporting project managers and project teams with administrative matters, and contributing to efficient project management. You will handle the project's administrative routines, update schedules, and follow up on tasks to ensure deliverables are met on plan. The role involves close collaboration with project managers, project members, suppliers, and other departments. Your Responsibilities Administer and update project plans, meeting minutes, and decision documents Manage the document management system, ensure version control and access rights Follow up on project activities, report status, and escalate deviations to the project manager Support budget and invoice management by collecting and reviewing documentation Develop and maintain templates, checklists, and routines for project administration About You You are organized, communicative, and able to prioritize multiple tasks simultaneously. You enjoy administrative work, have a service-oriented approach, and work carefully with a high sense of quality. You collaborate well with different roles in the organization and actively contribute to improving work processes. Formal Qualifications High school diploma Post-secondary education in administration, project management, economics, or equivalent is meriting Documented experience with administrative work in projects Experience with document management systems (preferably MS Project) and project management tools is meriting Strong knowledge of Swedish and English, spoken and written. Knowledge of Finnish is meriting Strong knowledge of the Office suite and experience working with digital tools What We Offer A responsible position with the opportunity to work independently Many contacts and varied tasks that make the work engaging Developing work in a small, growing company with short decision paths An engaged team with a positive culture and good cohesion About the Position Employment is with Brookhaven Instruments AB. The position is located in Hallstahammar and travel during work may occur. Start by agreement. Selection and interviews are ongoing, so please submit your application as soon as possible. About Us Our guiding principle is "Our commitment to controlled environment saves lives." Brookhaven Instruments delivers monitoring systems, portable particle counters, microbiological air samplers, filter testing solutions, sterilization products & services, validation & measurement services. Our largest customers are in Life Science (Pharmaceuticals, Biotechnology, Medical Technology) and hospitals, the electronics industry, and the food industry. We have offered our services in the Nordic and Baltic countries since 1993. Our goal is to be a key supplier when it comes to design, installation, validation, training, and maintenance services. The customer asks, we design. How to Apply To apply for the position, use the application form below and attach your CV. If you have questions about the position, contact the recruitment manager via email at [email protected]. Selection and interviews are ongoing. Background Check Certain positions may involve a background check as part of the recruitment process. If you proceed in the process, you will need to verify your identity via BankID before the check is performed.