Staffing Assistant at KFX HR-partner

About the Position We are seeking a structured and engaged staffing assistant for our team in Sundsvall, working on an as-needed basis. To be eligible for this position, you must have another primary occupation, such as studies or another job. In this role, you will be an important part of our daily staffing and coordination of consultants and customer assignments throughout Sweden. You will work closely with customers, consultants, and colleagues to ensure the right person is in the right place at the right time. As a staffing assistant, you will handle incoming requests and urgent staffing needs, as well as some on-call responsibilities. You will be an important contact point for both customers and consultants and will contribute to creating security, good service, and efficient solutions. This role is perfect for you if you are flexible, solution-oriented, and thrive in a fast-paced environment. Since the work is on an as-needed basis, it is important that you are flexible with working hours and can respond on short notice when needs arise. At KFX, you will have the opportunity to work in an engaged team where we value initiative, collaboration, and work enjoyment. You will have a varied role with room to grow and develop within staffing and HR. About Us KFX HR-partner is an authorized recruitment, staffing, and transition company. With long experience, expertise, and close relationships, we are an exceptionally personal HR-partner in an increasingly digital world. KFX's focus has always been on building long-term relationships. Our goal is to be our customers' first choice of HR-partner and the industry's best employer. With over 40 years in the industry, we now have regional offices throughout the country. Our objective is that communication, both internally and with our customers, is always characterized by respect, responsiveness, and clarity. At our company, you can always come with ideas, input, and suggestions—regardless of role or tenure. Our work environment is characterized by business focus, team spirit, and a positive atmosphere. At KFX, we support each other through challenges and celebrate each other's and our collective success. Main Responsibilities As a staffing assistant, you will have an important operational role in our staffing team. You will work in close collaboration with our staffing coordinators and local offices. The work may also require you to be at our Sundsvall office on short notice, for example to cover for absences. During vacation periods, staffing needs may also be higher, and you may have the opportunity to work more during a continuous period. Your main tasks are to: Coordinate and plan staffing for our consultants and assignments Administer absences and assign replacements Handle customer staffing requests and ensure quick feedback Qualifications We are looking for someone who is solution-oriented, service-minded, and enjoys a coordinating role. You have a natural drive, like order and organization, and have the ability to prioritize even when the pace is high. In addition, you must also have another primary occupation of at least 50%. We consider it an advantage if you have: Several years of experience in administration, planning, or customer service Experience from a service profession Experience in staffing, HR, or personnel planning is advantageous Good system skills and administrative abilities Fluency in Swedish and English, both spoken and written Other Information Start Date: Fall 2026, by agreement Extent: as-needed basis Salary: individual salary setting (Union Collective Agreement) The work is performed at our office in Sundsvall, with the possibility to work remotely. We conduct background checks in all recruitment processes. For questions or inquiries, contact responsible recruiter Matilda Carlsson at [email protected]. We do not accept applications via email. Selection is ongoing and the position may be filled before the final application deadline. #MPA