5 nabídek práce — město Munkfors

Municipal Secretary

Do you want to be part of our future municipality? In Munkfors Municipality, people—both native and newcomers—live and unite in a municipality that provides a safe and pleasant living environment with public services that put all citizens in focus. Munkfors is the small municipality that excels at being small and leveraging the advantages that smallness brings now and in the future. Munkfors Municipality has a future-oriented mindset, drive, and commitment that moves us forward. Our vision rests on four value areas that are especially important for Munkfors Municipality's development: quality of life, excellence in being small, accessibility, and the Munkfors spirit. Together, they form our common platform. Description We are seeking a Municipal Secretary with responsibility for archives and GDPR for Munkfors Municipality. The role belongs to the Municipal Management Office; the unit for "Internal Services and Citizen Services." The unit consists of an HR Manager, HR Partner, two HR Specialists, two Communicators, a Municipal Guide, a Security and Preparedness Coordinator, and two Municipal Secretaries. Duties The role includes standard duties such as coordinating and quality-assuring matters and decision-making documents for the Municipal Assembly, Municipal Executive Board, and three committees. You also handle incoming documents to the municipality and administer, register, and archive them in the case management system LEX. The position also involves registering data processing activities and reviewing Data Processing Agreements according to GDPR, as well as releasing public records. You also participate in various meeting forums. You provide specialized support to politicians and officials in the political decision-making process and are responsible for ensuring proper procedures regarding notices, minutes, and implementation of decisions related to this. As a Municipal Secretary, you also maintain and manage the municipality's archives (both physical and digital archives) and, from a development strategy perspective, help guide digital information flows. Qualifications The position requires a university degree in public administration law, political science, law, systems science, or equivalent knowledge. It is an advantage if you are trained as an archivist. You need documented knowledge and experience in municipal administration and political governance. If you also have experience working with archives, information management, or case management in a public organization, we consider that an advantage as well. Success in this role requires good IT skills. To thrive in the role, you need to be thorough, well-organized, and have strong abilities to collaborate and communicate in a pedagogical, clear, and respectful manner. You will fit well in our wonderful team if you have humor, drive, and a future-focused mindset. The position requires the ability to manage multiple tasks simultaneously, sometimes under time pressure. The work requires excellent written and verbal communication skills. Terms The position is a permanent, full-time employment starting October 1 or by agreement. We process incoming applications on a rolling basis, and employment interviews may be conducted before the application deadline. The Municipal Management Office as a Workplace At the Municipal Management Office, we work on driving the strategic and overarching issues that shape the future of Munkfors Municipality. Together with our committed employees, we constantly work to improve conditions and opportunities for everyone who lives, works, and operates here. Through continuous environmental monitoring and updates, we are always ready to meet future challenges. Our office functions as a central link between elected officials and the municipality's various operations. We are responsible for finance, HR, business, tourism, culture, communication, and IT. Here you will also find the technical unit that ensures residents have clean water, functioning waste management, well-maintained properties, playgrounds, and streets. The Municipal Management Office as a Workplace At the Municipal Management Office, we work on driving the strategic and overarching issues that shape the future of Munkfors Municipality. Together with our committed employees, we constantly work to improve conditions and opportunities for everyone who lives, works, and operates here. Through continuous environmental monitoring and updates, we are always ready to meet future challenges. Our office functions as a central link between elected officials and the municipality's various operations. We are responsible for finance, HR, business, tourism, culture, communication, and IT. Here you will also find the technical unit that ensures residents have clean water, functioning waste management, well-maintained properties, playgrounds, and streets.