Parental Leave Administrator at the Department of Mechanical Engineering

Chalmers Tekniska Högskola Aktiebolag · Full-time

Chalmers tekniska högskola, Göteborg, Sweden

We harness the power of people, society, and technology to drive the transition toward a sustainable future. Through research, education, and collaboration, we develop solutions spanning from materials to mobility, from idea to application – for a sustainable and competitive society. About the Department The Department of https://www.chalmers.se/institutioner/me/ conducts research and education in areas such as materials, mechanics, production, and vehicle and transport engineering. The department is characterized by close collaboration with industry and society, as well as an international and dynamic work environment with employees and students from around the world. Job Description Do you want to work in a dynamic and international environment where you can combine administration, service, and coordination? We are now seeking an administrator for a parental leave position starting as soon as possible through January 14, 2028. The role is divided between work with facilities and infrastructure at the department and administration and coordination of the national competence center CHARMEC. The position involves many contact points and close collaboration with managers, researchers, administrators, and external partners. Responsibilities Facilities and Infrastructure (approximately 50%) Support the administrative manager in facility-related projects and manage facility matters and maintenance requests. Serve as the contact person for facility issues with staff, managers, CFAB, Akademiska Hus, and external suppliers alongside the administrative manager. Support the department's work with efficient use and development of facilities, workplaces, and work environment. Handle matters related to furniture, signage, and temporary workstations and contribute to order and safety in the facilities. Participate in the department's shared operational support through work in the infrastructure group and at internal events. CHARMEC, a national center for railway mechanics (approximately 50%) Plan, prepare, and administer board meetings, seminars, conferences, and other events. Responsible for meeting notices, mailings, minutes, documentation, reports, and filing. Contribute to budget monitoring, financial summaries, invoicing documentation, and payment tracking together with the responsible accountant. Administer contact registers, agreements, and project-related tasks and provide support to national and international collaboration projects. Employment Type Full-time parental leave position. Qualifications We are looking for someone who has: Post-secondary education in administration, economics, project management, or another relevant field, or work experience that the employer considers equivalent. Experience with qualified administrative work, coordination, and operational support. Experience independently planning, coordinating, and following up on activities or processes. Strong organizational skills and experience managing multiple parallel tasks and contact points. Experience coordinating resources, such as personnel, facilities, materials, or external suppliers. Very good ability to communicate in Swedish and English, both verbally and in writing. Good digital skills and experience working with Microsoft Office and other administrative systems and tools. It is an advantage if you have experience with: Work in educational operations, university, or higher education institutions, Project management or project support, Facility booking, facility planning, or other resource coordination, Financial administration or administrative follow-up, Work in a larger organization with many internal and external contact points. Personal Qualities We are looking for someone who is organized, service-oriented, and solution-focused. You have the ability to create structure, prioritize, and drive your work forward even when multiple tasks need to be handled simultaneously. You work independently and take responsibility for your tasks while having good collaboration skills and enjoying a role with many internal and external contact points. The role suits you if you are flexible and solution-focused when circumstances change and enjoy providing both administrative and practical support in operations. Great weight will be placed on personal suitability. Working at Chalmers Chalmers' values of openness, respect, participation, diversity, and quality permeate our view of the work environment and our employees. We offer a stimulating workplace in an academic environment where students and employees are driven to create value for a sustainable future. Our employee benefits include: Flexibility to work remotely according to operational needs. Vacation up to seven weeks per year. Collective agreement with parental pay, sick pay supplement, medication costs, salary exchange, pension, accrued days, and flexible working hours. Wellness allowance and one wellness hour per week during paid working time. You can read more about our https://www.chalmers.se/om-chalmers/arbeta-hos-oss/chalmers-som-arbetsgivare/formaner-och-villkor/ and what it's like to https://www.chalmers.se/om-chalmers/arbeta-hos-oss/. Application Process Your application should be marked with your name and documents saved as PDF files as follows: CV Personal letter 1-2 pages Other (optional) Any certificates, grades, etc. Background checks may be conducted as part of the application process. Deadline for applications: October 6, 2026. Selection and interviews will be conducted on an ongoing basis during the application period. For questions, please contact Christina Haglund, Administrative Manager Tel: 031-772 3128 Email: mailto:[email protected] *** Chalmers declines all offers for additional job posting or recruitment support in connection with this recruitment. *** Chalmers University of Technology in Gothenburg conducts research and education in engineering and natural sciences at a high international level. The university has 3,100 employees, 10,000 students, and educates engineers, architects, and ship captains. With scientific excellence as a foundation, Chalmers develops expertise and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power in close collaboration with the rest of society. Chalmers was founded in 1829 and still maintains the same motto: Avancez – forward.