Senior Records Specialist

Latvijas Nacionālais arhīvs

LATVIJA, Šķūņu iela 11, Rīga, Rīga, Latvia

Latvijas Nacionālais arhīvs (Registration No. 90009476367) invites applications for Records Specialist in Records Management (Filing) Administrative Department The Administrative Department of Latvijas Nacionālais arhīvs (hereinafter – LNA) develops, implements, coordinates, and controls LNA records management, legal, business, and technical processes, ensuring the legality of LNA operations. We invite a colleague with records management expertise and a desire to advance their knowledge and skills to join our team in the position of Records Specialist in Records Management on an indefinite-term basis. Work location: Šķūņu iela 11, Rīga. You will be responsible for: Managing LNA records (from management, administration, Administrative Department, and Institution Documents and Archives Management Department) received, sent, and internal documents via official email, e-address, and other means: systematizing, registering, and transmitting them to DVS "Namejs", the Unified State Archives Information System (hereinafter – VVAIS), official email, and e-address Organizing and monitoring work task flows of the aforementioned structural units and ensuring compliance with document processing deadlines Ensuring administration of DVS "Namejs", including uploading forms, creating standardized task flow templates and personal record cards, performing file exchanges and deletions Advising LNA employees on records management matters Participating in the development and implementation of LNA document classification schemes in records management systems. We require: At least first-level professional higher education supplemented with specialized training corresponding to the position's competencies in records management, including document management systems At least 1 year of work experience in archive records or records management and use of document management systems within the last five years Digital skills including MS Office 365 at an experienced user level, as well as skills in VVAIS, HOP, Namejs, or other equivalent information systems Knowledge at an understanding level of decision-making processes, state administration records and archives management, their regulatory framework, direct state administration institution structure, and operational principles State language proficiency at C1 level Foreign language (English) knowledge at a level necessary for communication with partners and clients Well-developed competencies: collaboration skills, high ethical values, accuracy, ability to independently plan and organize your work, and business communication skills. We offer: Interesting, challenging, and responsible work in a state institution with the opportunity to actively participate in improving records management processes Opportunities to enhance your professional competence and career growth Professional support and cooperation with a responsive and competent team of colleagues Gross monthly salary from 1145 EUR to 1185 EUR before tax, depending on professional experience and social guarantees in accordance with state administration provisions. Please send your CV and cover letter with the reference "Administrative Department Records Specialist in Records Management (Filing)" by September 24, 2026, to: [email protected]. Inquiries by phone: 28811691. For more information about Latvijas Nacionālais arhīvs, see www.arhivi.gov.lv. Pursuant to Article 13 of the General Data Protection Regulation, Latvijas Nacionālais arhīvs informs you that personal data provided in application documents will be processed to ensure the conduct of this selection competition, and the data controller is Latvijas Nacionālais arhīvs. For additional information on personal data processing, visit https://www.arhivi.gov.lv/lv/personas-datu-apstrade-latvijas-nacionalaja-arhiva.