Academic Advisor - Temporary Position

Kungliga Tekniska Högskolan · Full-time

Brinellvägen 8, Stockholm, Sweden

Do you enjoy guiding people, handling complex matters, and working with educational administration? In this role, you'll support students throughout their educational journey while managing applications, follow-ups, and the development of education-related processes. Job Responsibilities You will primarily serve as an academic advisor to our students, both domestic and international, providing advisory support and information about our programs. You will create individual study plans, handle applications, and prepare decisions and credit transfers for the head of undergraduate studies, the education administration function manager, and program managers. Significant emphasis will be placed on your ability to manage, compile, and analyze data, generate statistics, and present results professionally within the education field. Additional administrative and application handling tasks are included, such as monitoring study results in Ladok and NyA, filing documents, and supporting the education office and faculty with administrative matters. As a case handler, you will maintain close contact with various departments within our institutions as well as case handlers at other schools and units within KTH. The work has natural peaks and valleys with the start of each term, resulting in varying workload. About the Department/Group This position is attached to the Education Office at the ABE School Administration. The Education Office handles all education administration and applications for courses and programs within the School of Architecture and the Built Environment. The Education Office consists of 30 employees organized into smaller functional groups - academic advisors, master coordinators, education coordinators, international coordinators, doctoral education coordinators, and education administrators. The Education Office is led by a group manager. Qualifications Requirements Higher education or equivalent in a relevant field Work experience in counseling, guidance, and working with people from diverse backgrounds. Strong administrative skills. Excellent ability to express yourself in Swedish, both verbally and in writing, and very strong English skills as both are required in daily work. Personal Qualities To succeed in this role, you have a professional demeanor with high service standards. You also possess strong communication skills to clearly convey information and support. You are someone who appreciates structure, has a knack for identifying and creating workflows, and the ability to prioritize your tasks. Many cases run in parallel, and it's an advantage if you appreciate the variety this entails and can be flexible between them to see the bigger picture. You are self-directed and enjoy taking your own initiatives within the framework of public sector work. We also see that you have excellent collaboration skills and value good relationships with both colleagues and students. Meritorious Experience working in administration at a university/higher education institution and/or other public agency. Experience using the systems Ladok, W3D3, NyA. We welcome knowledge of additional languages. We will place great emphasis on personal qualities. Become Part of KTH KTH shapes the future through education, research, and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition toward a sustainable society. Here you will have the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Equality, diversity, and equal opportunities are a quality issue and an integral part of KTH's values as a university and public agency. Read more about our benefits and what it's like to work and develop at KTH. Trade Union Representatives Contact information for trade union representatives. Application You apply through KTH's recruitment system. As an applicant, you are responsible for ensuring your application is complete when submitted and that the qualifications requested in the announcement are evident in your CV. In this recruitment, you apply only with your CV. Instead of a cover letter, you will be asked to answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully so we can get a clear picture of your competence and experience. Our selection is based on the qualifications stated in the announcement. Your application must be received by KTH no later than midnight CET/CEST (Central European Time/Central European Summer Time) on the final application deadline. About the Employment This employment is temporary according to agreement until February 28, 2028, with start date by mutual agreement. Other Information For information about the processing of personal data in connection with recruitment. An employment at KTH may be placed in a security classification. If so, a security clearance of the applicant will be conducted in accordance with the Security Protection Act (2018:585) with consent. In these cases, approval after security clearance is a requirement for employment. Tests may be used in this recruitment process. We decline direct contact from staffing and recruitment companies as well as job listing vendors.