Project Administrator (Temporary Position, 6 Months)

Uppsala Universitet · Full-time

Box 256, Uppsala, Sweden

The role is a full-time temporary position for six months with the possibility of extension, starting as soon as possible. About the Department The Department of Biomedical Engineering is part of the Department of Materials Science at Ångström Laboratory. We conduct fundamental research in the development and evaluation of new materials in interaction with biological systems to understand the underlying principles. For us, it is equally important to study the impact of materials on biological processes as the impact of biological processes on materials. Our ambition is to create a dynamic teaching and research environment that is internationally recognized for its excellent ability to combine fundamental research with clinical applications. Responsibilities: This position is intended primarily to serve as an administrative support function. Your responsibilities will include organizing, structuring, and developing work routines within the department and the two research groups. There will be both simpler and more advanced administrative tasks. Typical responsibilities include: - Provide support and service to department staff - Organization of meetings (both for smaller groups and larger scientific symposiums) - Taking meeting minutes - Updating websites and social media with the latest research results and scientific events - Making travel arrangements - Preparing and reporting project and group budgets with support from the institution's finance staff - Assisting with financial and scientific reporting to the university as well as national and international research funding bodies - Administration related to recruitment Qualifications: - Higher education degree or equivalent competence that the employer deems equivalent - Documented experience working on larger projects in the public or private sector - Documented experience with collaboration and outreach communication - Experience in financial administration and/or skills in graphic design - Strong English language skills, both spoken and written Meritorious/Desirable: - Experience in a similar role at a university or higher education institution - PhD degree in engineering, natural sciences, or medicine - Interest in financial administration and working with Excel as a tool - Documented experience with scientific and financial reporting - Documented experience with collaboration and outreach communication - Education in project administration/coordination and leadership - Interest in research and science We place great emphasis on your personal qualities and you must be self-driven and initiative-taking with the ability to collaborate and communicate with people in different disciplines and roles. We believe you enjoy helping your colleagues and take pride in offering excellent support services. It is important that you are pedagogical, organized, have a good eye for detail, and can work effectively both individually and in groups. To thrive in this role, you must be unpretentious and not afraid of new challenges and different types of tasks. Because the number and scope of tasks will vary over time, it is necessary that you are flexible by nature and able to allocate your time appropriately between multiple different tasks of varying sizes in parallel, and have the ability to prioritize to deliver within set deadlines. Application Instructions: Your application should contain: 1) A brief letter describing yourself and why you are interested in this position 2) CV (max. 2 pages) 3) Names and contact information (address, email address, and phone number) for at least two references You also have the opportunity to attach up to 3 relevant documents, such as self-authored reports or communication materials you have prepared. The application can advantageously be written in English. We will review applications on an ongoing basis and schedule interviews. About the Employment: Temporary position. Scope: 100%. Start Date: By agreement. Location: Uppsala To read more about salary ranges and how Uppsala University sets salaries, as well as other terms of employment, read more here Information about the employment is provided by Professor Maria Tenje ([email protected]) or Professor Cecilia Persson ([email protected]) Welcome to submit your application no later than October 7, 2026, UFV-PA 2026/2666 Uppsala University is a broad research university with a strong international position. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces. Learn more about our benefits and what it is like to work at Uppsala University https://uu.se/om-uu/jobba-hos-oss/ The employment may be subject to security vetting. Security vetting is a prerequisite for employment and applicants must be approved. We decline offers of recruitment and advertising assistance. Applications are received through Uppsala University's recruitment system. Labor representatives: Saco-S - [email protected], Seko - [email protected], ST (OFR/S) - [email protected] Open to Everyone We focus on your competence, not your other circumstances. We are open to adapting the role or workplace according to your needs.