Jelgavas novada Sociālo lietu pārvalde announces a competition for the position of
RECORDS MANAGER
Main duties of the position:
1. Ensure the organization of records management work and document circulation in Jelgavas novada Sociālo lietu pārvalde (hereinafter - the Administration) in accordance with regulatory requirements.
2. Process and direct received Administration invoices for payment in the document management system (DVS) "Namejs".
3. Ensure registration, recording, circulation and distribution of received and sent documents (including those containing restricted access information) electronically in DVS Namejs to responsible persons, as well as document storage in accordance with regulatory requirements and file nomenclature.
4. Monitor document execution deadlines, systematize documents and file them according to file nomenclature.
5. Register shipment services, print and direct them for execution in DVS Namejs.
6. Register decisions on social benefits and services.
7. Receive and register submissions, prepare and issue document copies upon request, and receive client calls.
8. Ensure information exchange between the Administration, other structural units, administration and other institutions.
9. Ensure minutes taking, registration and formatting of Administration meetings/assemblies in accordance with records management requirements.
10. Prepare documents for archiving in accordance with document classification scheme, as well as ensure management, organization, systematization and updating of document storage.
11. Prepare work time tracking tables for Administration employees.
12. Prepare annual vacation schedules for Administration employees.
Requirements for candidates:
1. at least first-level higher education;
2. education in a field related to records management and experience in a state or municipal institution will be considered an advantage;
3. work experience of no less than 2 years in a field related to records management;
4. good skills in working with MS Outlook, Word, Excel, DVS Namejs;
5. excellent knowledge of Latvian language in spoken and written form;
6. good communication skills in direct contact and written correspondence, as well as over the phone with visitors, administration employees, municipal institutions and enterprise employees, representatives of other legal entities;
7. ability to organize and plan your work, analyze situations and consequences of actions, find the most appropriate solution.
Documents to submit:
1. professional activity description (CV);
2. copy of document confirming education;
3. motivation letter.
We offer:
Monthly salary – 1201.00 EUR
Employment contract – for an indefinite period
Working hours - standard working time 40 hours per week
Work location – Celtnieku iela 12, Āne, Cenu pagasts, Jelgavas novads
Health insurance after the probation period ends.
Send the application letter and submission documents to the email [email protected], with the note "For the competition for the Records Manager position of Jelgavas novada Sociālo lietu pārvalde".
!!! Please note that applications from candidates who have submitted all specified documents will be reviewed. We will contact only candidates who are invited for an interview.
We inform you that personal data indicated in your application documents will be processed to ensure the conduct of this selection competition.
You can familiarize yourself with the competition regulations on the Jelgavas novada pašvaldība website www.jelgavasnovads.lv in the "Vacancies" section.