Records Manager

Ugunsdrošības un civilās aizsardzības koledža

LATVIJA, Ķengaraga iela 3 k-1, Rīga, Rīga, Latvia

Fire Safety and Civil Protection College (Ķengaraga iela 3/1, Rīgā, LV – 1063, Reg. No. 90000048203) invites applications for the position of Senior Specialist in Personnel and Document Management (position code 3341 04) on an indefinite-term basis Key responsibilities: organize document management in compliance with records management requirements; ensure effective information and document flow; coordinate document submissions to college management via the Document Management System "Namejs" (DMS "Namejs"); forward documents to recipients in accordance with management directives; review document drafts developed (registered) by the college and halt their further circulation if they do not comply with regulatory requirements; register documents in DMS "Namejs" in accordance with the document classification scheme; prepare document drafts and monitor document execution deadlines; handle incoming calls to the college phone numbers 67803504 and 27870909; provide relevant information within your area of competence; prepare work schedules and maintain time records for college management, department heads, sector and division heads; compile the college's annual work plan and annual public report based on suggestions from college structural unit heads; monitor the execution of the college's work plan and prepare quarterly reports on work plan implementation; prepare certified copies, excerpts or duplicates of documents and ensure their authentication; develop, coordinate the document classification scheme and submit it for approval by the college director; create and maintain document files in accordance with the document classification scheme; manage the college's archive, ensuring proper archival of college documents in compliance with regulatory requirements; coordinate the college's document classification scheme with the National Archives of Latvia in accordance with regulatory requirements; prepare, format, deliver and submit outgoing correspondence postal registers to Latvia Post; support college management and advise college staff on document formatting and circulation. We offer: responsible and interesting work; stable salary (1145–1410 EUR before tax); social benefits (health insurance after probation period completion) Please send your CV, motivation letter and copies of documents confirming your education by September 18, 2026 to [email protected]. We will contact candidates who advance to the second round following evaluation of their CV and application letter. Pursuant to the General Data Protection Regulation, we inform you that personal data provided in application documents will be processed to conduct this selection competition. By applying for the advertised position, you entrust your personal data to the Fire Safety and Civil Protection College (hereinafter – College). All information obtained during your application for this vacancy and/or provided as supplementary information, such as during interviews, will be retained for no longer than three months following the completion of the respective selection process to ensure the College's legitimate interests. The College, in accordance with the data minimization principle, commits to delete the relevant information after achieving the legitimate interest.