Coordinator at Cultureschool

GÖTEBORGS KOMMUN · Full-time

Göteborgs Stad, Göteborg, Sweden

Description Cultureschool in Gothenburg is seeking three coordinators for the areas Southwest, Hisingen, and Center who want to work on creating operational conditions for our children and young people to have the opportunity to discover and practice various artistic forms of expression based on a broad definition of culture. At Gothenburg's Cultureschool, we offer children and young people ages 6–19 a wide range of activities in visual arts and crafts, dance, theater, film, and music. We offer both long and short courses as well as open activities during children's free time in evenings, weekends, and school holidays. Part of our work takes place in close collaboration with schools, after-school centers, and meeting places for young people. Responsibilities As a coordinator, you work both operatively on-site and strategically long-term. This may include planning courses, assisting with scheduling, and being prepared to help move equipment. You work closely with your coordinator/administrative colleagues, and together you function as both close management support and as a sounding board and support for staff in everything related to operations. The coordinator team is also responsible for purchasing and invoice handling, managing the operations system SpeedAdminPlay, helping staff with the personnel system Personec, and coordinating the various parts of operations overall. The role also includes programming keys and handling facility matters. You usually work practically and independently on improving operations locally, but you also work closely with educators, operations developers, unit managers, and cultureschool coordinators in other parts of the city. You represent the cultureschool's interests in collaboration with external actors, take responsibility for facility matters, and oversee concrete projects and events. The work includes leading and coordinating work and operations arrangements as well as conducting monthly operations meetings. The role varies throughout the year and consists in periods of administrative peaks in operations. This means that your working hours may also be scheduled to evenings and weekends during these periods based on operational needs. The three areas are seeking coordinators with slightly different focus areas: Southwest: Seeking a coordinator with focus on administrative processes and tasks. Primarily in the systems Personec, Proceedo, and SpeedAdminPlay. Hisingen: Seeking someone experienced in working with administrative systems, preferably SpeedAdminPlay. It is advantageous if you have worked in Personec and Proceedo. Center: Seeking a coordinator with focus on the operations system SpeedAdminPlay. Qualifications We are seeking someone who has: Higher education or post-secondary education that the employer deems relevant for the position Experience with coordination, project management, or similar experience relevant to the position Digital competence and basic systems knowledge Meritorious for the position: Experience with the purchasing system Proceedo, the personnel system Personec, the operations system SpeedAdminPlay. Digital competence related to social media, communication, and marketing. Driver's license category B, and be comfortable driving a small truck/van. Experience working at a cultureschool and/or experience working with children and young people. We are seeking someone with very good collaboration skills. By listening, showing interest and respect, you work well with others. You are structured and independent in such a way that you have the courage and ability to make your own decisions within the scope of your assignment. At the same time, you plan, organize, and prioritize your work efficiently. You take responsibility for your own and shared tasks, drive work forward, ensure that it is completed on time, and follow up on results. Since you will alternate between operations-focused and more strategic work tasks, this requires flexibility. You need to be able to change your working approach when circumstances change and also adjust your approach quickly when needed. Above all, it is important that you see opportunities in change. Do you recognize yourself in the description above and want to work in a tight team for the cultureschool's operations? Apply to us and become our next coordinator colleague. We are curious about who you are and how you can complement and enrich our work team! We welcome your application! Other Information Gothenburg City applies individual and differentiated salary setting. Here you can find more information about, among other things, salary statistics: Salary, compensation and benefits - Gothenburg City As an employee in our administration, you are offered, among other things, wellness allowance, bicycle benefit, and employee support. According to the Education Act, an extract from the police's criminal record must be presented by persons before they are hired within preschool activities, school, and school childcare. You can order this on the Police's website. Regarding this recruitment, we have taken a position on recruitment channels and therefore decline further offers of competence mediation, advertising, and recruitment assistance. We only accept applications through our recruitment system in accordance with GDPR. About Us We create the future in Gothenburg – one lesson at a time Every day, thousands of children and young people meet in our schools – with them we shape Gothenburg's future. In the primary school administration, we are 10,000 committed employees working together so that all students can succeed and grow, regardless of background or circumstances. You have an important role in creating an equitable school with high quality, where you both get to develop and develop operations. You build knowledge, community, and future hope together with your colleagues. With us, you get to make a difference – for real. Gothenburg's primary school administration is responsible for the city's approximately 140 municipal schools, from preschool class through grade 9, adapted primary school, after-school centers, and cultureschool. Welcome to work near the forest, the city, or the sea. We are Gothenburg.