Management Support Coordinator

Kungliga Tekniska Högskolan · Full-time

Lindstedtsvägen 3, Stockholm, Sweden

The role of operational support is to support the university's education and research. KTH's operational support is in an exciting phase where we work together to develop our work methods. As a member of the operational support team, you contribute to KTH's mission to conduct research, educate and create social benefit, while also having the opportunity for your own professional development. The School of Electrical Engineering and Computer Science is now seeking a new colleague who wants to work in an academically inspiring environment. Together with other functions within operational support, this role will be positioned close to the core operations. Responsibilities In the role of management support coordinator, you will work across a broad range of administrative, support and coordinating tasks in close collaboration with school leadership, other faculty, researchers and doctoral students. Your days will be filled with both large and small tasks, and you will be a key person in most of the school's important processes. You will participate in and drive various improvement projects related to both work environment and administrative processes. Your primary focus is management support, which means you help the head of school and project leaders with administrative tasks related to their assignments. You will prepare reports/other documentation for school leadership, keep minutes, follow up action plans and participate in various management forums. You will coordinate and manage meetings, workshops and other activities together with colleagues at the school's service center. You may also work on compiling various financial documents and be involved in contract management. Our environment is international, which is why meetings and documentation primarily take place in English. You will be part of the school's operational support and report to the head of the school office. In your role, you will be a contact person in the organization for many internal work processes and coordinate support efforts within the school with support from other parts of operational support such as Finance, HR, Service Center and IT. It is important that you thrive in a complex environment where you are expected to plan and carry out your work independently. In this recruitment, great emphasis will be placed on your personal qualities. Qualifications Requirements Bachelor's degree or equivalent Previous work experience in similar administrative tasks Good ability to speak and write in Swedish and English, as this is required in daily work Good knowledge of the Office suite and strong ability to work in different IT support systems Merit factors Previous work experience from a university or higher education institution International experience of studies and/or work Other language skills Previous experience working with systems such as Agresso, CASE and HR Visma Other training relevant to the position We will place great emphasis on personal qualities. Become part of KTH KTH shapes the future through education, research and innovation. As a leading international technical university, we play an active role in driving and contributing to the transition to a sustainable society. Here you have the opportunity to grow and develop in a creative and dynamic workplace with good working conditions and benefits. Equality, diversity and equal opportunities are a quality issue and an integral part of KTH's values as a university and state authority. Read more about our benefits and what it's like to work and develop at KTH. Trade union representatives Contact information for trade union representatives. Application You apply through KTH's recruitment system. As an applicant, you are responsible for ensuring that your application is complete when submitted and that the qualifications we are seeking in the announcement are evident in your CV. In this recruitment, you only apply with your CV. Instead of a personal letter, you will answer one or more questions in the recruitment system. It is important that you answer the questions carefully and truthfully, so that we get a clear picture of your competence and experience. We base our selection on the qualifications stated in the announcement. Your application must be received by KTH no later than the application deadline at midnight, CET/CEST (Central European Time/Central European Summer Time). About the position The employment is permanent according to agreement. The employment begins with a six-month probationary period. Other For information on processing of personal data in connection with recruitment. It may be that employment at KTH is placed in a security class. If this is the case for this particular position, a security clearance of the applicant will be conducted in accordance with the Security Protection Act (2018:585) with consent. In these cases, a requirement for employment is that the applicant is approved following the security clearance. Tests may be applied in this recruitment process. We decline direct contact from staffing and recruitment companies and vendors of job postings.