Institution Administrator

Högskolan Dalarna · Full-time

Högskolegatan 2, Falun, Sweden

Are you an experienced and knowledgeable administrator who enjoys a fast pace and varied tasks? Then perhaps you're the one we're looking for! The Institute for Languages, Literature and Learning (ISLL) offers courses and programs in languages, linguistics, culture and literature from undergraduate to master's level. Most of the institute's subjects are an important part of teacher education programs. Almost all teaching is web-based and integrates educational technology and pedagogy, which together enable interactive real-time seminars. The linguistic diversity among our teachers enriches the education and research conducted at the institute. We work in a cohesive academic environment and collaborate both nationally and internationally to ensure the quality of our courses. Research at the institute has three main focuses: linguistics, literary studies, and didactics and learning. Your Workday Your role as institution administrator is primarily to provide administrative support to the director and department heads as well as colleagues. You serve as secretary at various meetings, where you arrange, send invitations and write minutes. You have many internal contacts and work closely with colleagues in similar roles at other institutes. Filing and archiving various documents, preparing materials for decisions, some invoice handling and registering information in various systems are examples of additional tasks. When needed, you also assist with booking travel, reserving rooms, arranging receptions and similar activities. Administrative management of course and education plans is also part of your responsibilities. The pace is often high and the day doesn't always go as planned. Your tasks are varied and change from day to day. Are You the Person We're Looking For? To succeed in the role as institution administrator and thrive with us, you should feel comfortable in a multicultural environment, have good collaboration skills and be self-directed. Requirements for the position: A theoretical upper secondary education At least 2 years of experience working with qualified administrative tasks You can express yourself well orally and in writing in both Swedish and English Good knowledge of the Office suite and strong digital skills Physical presence at the workplace Meritorious for the position: Other relevant post-secondary education Experience in a similar administrative role in the higher education sector Experience in academic operations Experience working in public administration, particularly state administration We Want You to Be: Accurate, quality-conscious, structured and responsible Initiative-taking, service-oriented and solution-focused Accustomed to planning your work and self-directed in prioritizing your tasks The Position The position is a permanent employment. Full-time (100%). Dalarna University is an institution operating in two locations. The position is based in Falun, but work in Borlänge may occur. Other Information We value the qualities that diversity brings to our operations. Dalarna University will in this recruitment consider the candidate who, after a qualitative overall assessment, is deemed to have the best qualifications to perform the tasks of the position. Welcome with your application! You apply via our website no later than 2026-09-24. If you want to know more about working at Dalarna University, visit our website https://www.du.se/sv/om-oss/jobba-hos-oss/ We decline all contact with advertisement salespeople. We have made our strategic choices for this recruitment. At Dalarna University, you are part of creating the future. Our mission is to educate and conduct research on current issues. In close collaboration with businesses and the surrounding community, we create exciting opportunities and experiences for both students and employees. We are an academic environment built on openness, courage and responsibility, and for us, our employees' competence and creativity are important. Dalarna University is a university with two campuses that attracts students and researchers from around the world. We have approximately 17,800 students and approximately 700 employees.