HR Administrator for the Service Administration HR Department

Malmö kommun · Full-time

Malmö stad August Palms plats 1, Malmö, Sweden

Ref: 20262023 Are you someone who enjoys helping out, solving what needs to be solved, and isn't afraid to take on something new? With us, you'll get a broad HR administrative role where you become an important part of the daily work. You have your main work areas, but you also need to be ready to step forward when new needs arise. The position is a special fixed-term employment until June 2027. Duties With us, you'll get a varied and important role in HR administration, where you'll have the opportunity to contribute in several different areas. The role is suitable for you if you thrive with variation, enjoy helping where needed, and are willing to take on new tasks. You will work with, among other things: Medvind and associated HR administration Archiving, disposal, and recording of documents Mail handling Support in work with employee surveys Practical tasks related to, for example, introduction and welcoming of new employees The work tasks will vary over time based on the department's needs. You therefore need to be comfortable being flexible, see what needs to be done, and willingly take initiative to help where you can make a difference. Qualifications Requirements: Upper secondary education Experience in an administrative role within the HR field Very good knowledge of Swedish Very good knowledge of Office 365 Meritorious: Post-secondary education in administration or HR Experience from the public sector Experience with archiving, disposal, and recording of documents Experience working in HR systems Experience working in Medvind Experience with HRutan Experience with Platina To succeed in the role, you have good administrative skills and enjoy creating structure in your work. You are service-oriented, unpretentious, and are happy to take responsibility for getting things done. You are solution-oriented and find it easy to learn about new issues and systems. When you encounter a problem, you see opportunities and seek a way forward. Because the role is broad and the work tasks may develop over time, you need to be curious and find it easy to adapt to the organization's needs. You enjoy learning new things and see it as an opportunity to broaden your expertise in HR administration. Who are we? The HR Department at the Service Administration consists of an HR manager and 18 employees with extensive expertise across the entire HR field. We have several operations-based HR consultants and several specialists in, among other things, rehabilitation, work environment, and labor law. We also work with management by objectives, human rights, and anti-discrimination. Our three HR administrators who have complete control of, among other things, HR systems, case management, and other HR administration. We're a cheerful bunch who enjoy laughing, sharing lunches together, and the occasional team outing. We enjoy learning from each other, whether it's about the latest in HR or which TV series you should start watching. You are warmly welcome to join us! About the workplace The Service Administration is divided into five departments and offers everything from transportation services to IT and answering citizens at the City of Malmö contact center. We maintain streets, parks, green areas, and beaches, manage all of the City of Malmö's buildings, and ensure that our students receive good and nutritious meals. Together, we are a smart service partner to the city. The City of Malmö's operations are organized in 14 administrations. Our common mission is to create welfare and sustainable social development. Together with the people of Malmö, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about the City of Malmö as an employer at malmo.se/jobb Information about the position Employment form: Fixed-term employment until June 2027 Scope: Full-time Remote work opportunity: Yes, based on operational needs Number of positions: 1 Start date: By agreement Other At the Service Administration, we have a common leadership strategy to promote good leadership for you as an employee and good operations for the residents of Malmö. We want both our employees and leaders to have a good work environment and develop with us. Read more about the leadership strategy https://malmo.se/Om-Malmo-stad/Var-organisation/Forvaltningar/Serviceforvaltningen/Serviceforvaltningens-ledarstrategi---forvantningar-pa-dig-som-chef.html At the Service Administration, we offer the opportunity for remote work, provided that it works for the operations and suits your individual circumstances. In this position, there is an opportunity for part-time remote work after discussion with your manager. The City of Malmö strives for employees to reflect the diversity that exists among the population. We therefore welcome applicants who can help us as an employer meet the needs of the residents of Malmö. Please note that the City of Malmö has removed the personal letter from the application process and replaced it with selection questions, for a more inclusive recruitment process and an efficient candidate experience for you who are seeking a job with us. Your answers will be an important part of our selection work.