HR Administrator at Västervik Correctional Facility

Kriminalvården · Full-time

Östra Parkvägen 1, Västervik, Sweden

About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. If we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand detention centers, and inmate transportation. Job Description As an administrator at the Västervik operations area, you will work both independently and as part of a team. Your responsibilities will primarily consist of HR administration in the areas of staffing, recruitment, and training. For example, you will be responsible for personnel files and their archiving, handling employment contracts, access rights, orders, and case management, personnel cards, and more. You will also administer in the payroll process and have an active role in the facility's onboarding of new employees, both in the practical and administrative aspects. You will collaborate with the facility's HR officers, first-line managers, and the organization's personnel to provide guidance for newly hired staff. Additionally, you will work with personnel in coordinated staffing, the Swedish Prison and Probation Service's service center in Norrköping, the recruitment organization, and the training organization. You will have a partially supportive and advisory role in personnel administration matters for managers. Other administrative tasks may also occur. Since our employees are our most valuable asset, it is important that the management team, together with you, can ensure quality local personnel work. Our vision is that our employees see us as an attractive employer where security and personal development are in focus. Qualifications We are looking for someone who has the ability to plan, organize, and prioritize your work and take responsibility for your tasks. You adapt well to changing circumstances and collaborate well with other people. To thrive in the role, you also need to be thorough, have good problem-solving skills, be quality-oriented, and have strong customer service awareness. To thrive and succeed in your assignment, it is important that you share the Swedish Prison and Probation Service's core values of a humane view of people, respect for the individual, and belief that people are capable of development. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected through your approach to contribute to everyone being treated with equal respect. We place great importance on personal suitability. We are looking for someone who has: Complete secondary school education or other education in combination with work experience that the Swedish Prison and Probation Service considers relevant Experience working with personnel administration Good knowledge of the Swedish language, both spoken and written Good computer skills in the Office package It is also meritorious to have: Academic degree in HR or other education that the Swedish Prison and Probation Service considers relevant Worked with regulations, guidelines, and practice Worked with personnel files and archive work Experience with personnel administration systems Other Information The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions relevant to the position. Your answers to the selection questions and your CV will form the basis for whether you are qualified to proceed in the process. To be eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means that you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's activities. Certain positions are classified as security-sensitive, and a security vetting with background check will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security vetting here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve civil contingency placement with the Swedish Prison and Probation Service. Read more about civil contingency placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary determination applies. Probationary employment may be applied. The Swedish Prison and Probation Service strives for an equal gender distribution and increased diversity. To submit your application, click the application link in the advertisement. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific jobs will be answered by the contact person specified in the advertisement. We politely but firmly decline direct contact from staffing and recruitment companies as well as sellers of job advertisements. The Swedish Prison and Probation Service has procurement agreements in place.