Archivist at AcadeMedia

AcadeMedia Support AB · Full-time

Stockholm, Sweden

Archivist at AcadeMedia We are looking for you to help us create modern document management that serves as a model for other school operations in Sweden. Welcome to AcadeMedia! About the role The archivist role is brand new at AcadeMedia. The role is part of AcadeMedia's central support functions and is part of AcadeMedia's initiative to meet new requirements placed on independent school principals through the implementation of the public access principle on January 1, 2027. In this role, you will be part of implementing the public access principle across all of AcadeMedia. You will help create new working methods and procedures together with all of our different school forms to ensure that AcadeMedia's school principals work efficiently and supportively across the entire organization. As an archivist, you will have great opportunities to shape the role and create a function using the latest technology and AI together with engaged and future-oriented colleagues. Initially, you will work together with a records officer to analyze the current state of document management and propose new working methods and procedures. Over time, you will take on a more supportive role toward schools and school leaders, which means you need to be proactive and outward-facing with the ability to support AcadeMedia's operations on document management issues. As an archivist, you will play an important role in AcadeMedia's work with management systems for information handling, information assessment, retention appraisals, archiving, and staff training. This is a central role in establishing requirements for the procurement of a new record management system. You will have special responsibility for ensuring that our archive management complies with applicable laws and regulations and that sensitive information is handled appropriately. Daily work will involve close collaboration with both internal and external stakeholders. The role includes some travel to AcadeMedia's schools across the country. Key responsibilities: Develop AcadeMedia's school principals' archive function Conduct retention appraisals Assess information values Maintain AcadeMedia's management system for information handling Contribute to knowledge development in the organization regarding document management and preservation of records Training initiatives in archive and information management Participate in developing procedures and processes for document management Ensure that records are handled in accordance with the Public Access to Information and Secrecy Act The role reports to the Chief Legal Officer at the corporate level. The position is a permanent full-time employment based in Stockholm. AcadeMedia applies a 6-month probationary period. Business travel is included in the role. Start date by agreement. Who are we looking for? To succeed in this role, you need to be service-oriented and have excellent collaboration skills, as the position has many different contact points. We are looking for someone who is thorough, can prioritize, and has a structured way of working. You are self-driven and take responsibility and have the ability to see the bigger picture and solve problems as they arise. We are looking for someone who is development-oriented, proactive, and ideally brings innovative thinking. You have pedagogical skills and are trustworthy. We are looking for you with the following experience and capabilities: Requirements Academic degree of at least 180 credits in archival science or other education that the employer deems equivalent At least three years of experience working as an archivist Understanding of how digital workflows affect a document's lifecycle Current experience working with electronic information management Very good knowledge of the public access principle (the Freedom of the Press Act, the Public Access to Information and Secrecy Act, and the Administrative Procedure Act) Ability to quickly assess whether a document is public Knowledge of record-keeping, archive reporting, and process-based archive creation Very good ability to express yourself orally and in writing in Swedish, linguistic accuracy, and ability to write concisely Meritorious qualifications Experience from the education sector Experience with training in record-keeping, information and case management Experience working with record-keeping in commonly used document and case management systems Experience and competence with AI-based technology capabilities Work with IT archiving You are welcome to a dynamic and pleasant work environment with driven and engaged colleagues! Questions and Application In this recruitment, AcadeMedia is working with Constatera Search & Interim. For questions, please contact recruitment consultant Lotta Belfrage Palmqvist; [email protected], 0722-522 373. Apply by September 27, 2026 with CV and letter via www.constatera.se. The role is searchable as long as the job posting is published online. Selection and interviews may take place continuously. We ask you to briefly provide descriptive answers to the following questions in your cover letter: 1. Why are you interested in this role and AcadeMedia? 2. How do you match the requirement profile in this job posting (please be specific about your matching experience and competencies)? We look forward to receiving your application! With over 25,000 employees and 200,000 students, AcadeMedia is Europe's largest education company with operations in Sweden, Norway, Finland, Germany, the Netherlands, the United Kingdom, and Poland. Our size creates security and gives us the conditions to be a long-term and stable education provider that contributes to the common development of society. AcadeMedia is driven by people who work to create a better and more sustainable society, with education and learning as the foundation. Our vision is to lead the development of the future of education and together we equip our children, students, and adult learners with knowledge and learning while giving them the conditions to shape their own future. We are convinced that education can create real change, both for individuals and for entire societies - we call it "Change Through Education".