Administrator for the Correctional Facilities, Detention, and Probation Division

Kriminalvården · Full-time

Slottsgatan 78, Norrköping, Sweden

About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for correctional facilities, probation services, detention centers, and inmate transportation. The Swedish Prison and Probation Service is now seeking an administrator for the planning unit for correctional facilities, detention, and probation, positioned within the section for planning for correctional facilities and detention. The unit is part of the Correctional Facilities, Detention, and Probation Division, together with the Capacity Unit and the Swedish Prison and Probation Service's service center. The division also organizes core operations. The planning unit is responsible for, within the framework of the authority's management and monitoring model and the division's mission, developing and continuously ensuring national leadership and management of operations at correctional facilities, detention centers, and probation services. The unit operates, develops, and coordinates the forums needed internally and externally for the division to achieve its goals. It also includes responsibility for developing, managing, and analyzing the effects of quality management structures and quality work. The unit is also responsible for internal coordination within the division and between divisions at headquarters. Job Description As an administrator, you will provide support to managers and employees across the entire division. The work involves filing, monitoring the division's official email inbox, and participating in the division's and unit's preparation processes. You play an important role in the division's workflows regarding mail, archives, and case management. The duties involve largely independent work with tasks that require coordination, case handling, coordination, and follow-up. The administrative function is currently in an exciting phase where assignments and tasks are being developed. Therefore, we are looking for someone who has the drive to help develop the position together with your colleagues in the section. This means you need to have your own initiative in your work, the ability to prioritize which tasks are important for the division as a whole, and the ability to make decisions within your mandate. Qualifications For the role of administrator, we are looking for someone who works well with other people and relates to them in a responsive and flexible manner. You are calm, attentive, and accommodating in your work with both managers and colleagues. You take personal responsibility for driving your work forward and take your own initiatives while planning and performing your own tasks with high quality. To thrive and succeed in your assignment, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of people, respect for the individual, and belief in human development. You are also aware of and understand how background, culture, and group affiliation affect you and others. Furthermore, your approach is expected to contribute to everyone being treated equitably. We place great emphasis on personal suitability. We are looking for someone with: Complete upper secondary education in the form of a final grade or upper secondary school diploma Well-documented experience from administrative work in activities that the Swedish Prison and Probation Service considers relevant Experience working in an administrative service function where contact with both managers and employees is common Very good computer skills Ability to express yourself well in speech and writing in Swedish It is also advantageous to have: Experience working within public administration, preferably a state authority Experience with filing work Experience working in a coordinating or coordinating role in a larger organization Experience of actively contributing to developing and improving your assignment Other Information The Swedish Prison and Probation Service has chosen to remove the cover letter and replaced it with selection questions that are relevant to the position. Your answers to the selection questions and your CV will be the basis for determining if you are qualified to proceed in the process. To become eligible for employment at the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified as security-classified, and a security clearance with record check will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security clearance here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve war placement at the Swedish Prison and Probation Service. Read more about war placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. Probationary employment may be applied. The Swedish Prison and Probation Service strives for an even gender distribution and increased diversity. To submit your application, click on the application link in the ad. Questions about how to apply and upload your CV should be directed directly to Varbi. Questions about specific jobs are answered by the contact person specified in the ad. We politely but firmly decline direct contact from staffing and recruitment agencies and sales representatives of recruitment advertisements. The Swedish Prison and Probation Service has procurement agreements.