Job Description
We are seeking an administrator for a fixed-term position to support our other administrators with administrative, service, and practical tasks.
The Administrative Unit holds a central and important role within the Institution, and as an administrator with us you will have numerous contact points both internally and externally.
You are expected to serve as the institution's registrar, work with document management and archiving. You will also handle common personnel administration tasks such as registering payroll matters and creating employment contracts, managing employment preference rights, etc. You should also be able to substitute for/support the finance administrator in specifically designated work tasks, such as administration of company cards. You will also periodically assist with ordering and fitting personnel work uniforms, as well as making certain other purchases for the institution and handling all invoicing related to this. You have shared responsibility with the system administrator/custodian and our practical administrator to plan for and ensure maintenance of our vehicles is carried out. This includes booking tire changes, repairs, and service and ensuring vehicles are dropped off and picked up at the workshop.
Qualifications
To thrive in this role, you need to be service-oriented, practically minded, and enjoy taking your own initiative. You need to enjoy having contact with different types of people/functions, from entrepreneurs to managers. You treat your fellow humans with warmth and empathy. You should value order and organization and at the same time find it satisfying to solve the acute problems you (often) face.
As a person, you are service-oriented, stress-resilient, confident, stable, and thorough, and you understand the importance of adapting to changing circumstances. Furthermore, you always take responsibility for your work tasks where you plan, organize, and prioritize work in an efficient manner. You also work well with other people and are mindful of adapting the way you communicate your message to your audience.
The position requires at minimum completed upper secondary education; meriting is education focused on an administration-related field or other education that the employer deems equivalent. Great emphasis will be placed on personal suitability.
Experience from service/purchasing/administration professions is meriting.
Experience working within a state authority is meriting.
You must also have:
Good computer skills
Class B driver's license
Good Swedish language skills in speech and writing
At SiS we value good collegial relationships. This means that as an employee you take responsibility for your work, contribute to development, and participate in good cooperation.
Employment:
The position is a fixed-term employment for 11 months. Start date as soon as agreed.
Working hours are scheduled daytime Monday-Friday.
Application:
You are welcome to submit your application through our recruitment tool by September 22, 2026.
If you are called for an interview, you will need to present valid photographic identification and be able to demonstrate that you have the right to work in Sweden. You can do this by presenting that you have citizenship within the EU/EEA or a valid work permit.
SiS actively works against all forms of discrimination and welcomes all applicants.
For work at our institutions, SiS conducts background checks before employment.
Regarding the recruitment process, the Swedish Prison and Probation Service has made decisions regarding recruitment channels and marketing. We therefore firmly decline contact from media sales representatives, recruitment websites, and similar.
NOTE! If you have protected personal information, you should not apply through the recruitment system. Instead, contact the person listed as the contact person in the advertisement.