Administrator - Assemblin Ventilation

Capus AB · Full-time

Gävle, Sweden

Assemblin Ventilation is part of Assemblin and works with installation, service and technical solutions within ventilation, cooling and related areas. The business operates close to customers through local branches, where technicians, project managers and other specialists work together on both ongoing service and projects as well as long-term customer commitments. At Assemblin's branch at Gävle Bro, we are now looking for a branch administrator who wants to become an important part of the local operation. The position is initially 60 percent, distributed across three full working days per week. You will initially be employed by Capus AB with the goal that the position will eventually develop into a full-time employment directly with Assemblin. Your Assignment As a branch administrator, you will have a broad and practical role where you support the branch's project managers, technicians and manager in daily work. You will work close to the operation and help ensure that administrative processes run smoothly and that the right documentation is in place. An important part of the work is invoicing both service contracts and service orders as well as ensuring invoice documentation regarding, for example, materials and hours worked. You will also handle supplier invoices linked to service orders, reconcile timesheets and work with administration in various customer portals. The role also includes service planning of contracts in Mobigo as well as handling incoming e-orders. By taking collective responsibility for these areas, you primarily relieve the project managers and create more room for them to work with customers, bids, procurements, project execution and technical support. In other words, this is a role for you if you enjoy getting things to work, have attention to detail and at the same time appreciate being part of a smaller local operation where people work closely together. Your Profile We are looking for you who have experience in administration, preferably from a technical operation, service organization, contracting company or similar environment. You are used to working in different administrative systems and are comfortable with invoicing, order management and financial documentation. It is an advantage if you have previously worked close to project managers or service technicians and understand how administration relates to the operational business. Experience with Mobigo or similar service and planning systems is a merit, but not a requirement. As a person, you are structured and thorough, but you also need to be flexible and ready to help where needed. You thrive in an environment where decision-making processes are short and where contact with colleagues is a natural part of the working day. We also believe that you are self-driven and see what needs to be done rather than waiting for detailed instructions. Our Offer You will have the opportunity to join an established technical operation and become an important part of Assemblin's branch in Gävle. The role is new and the purpose is to strengthen administrative support while freeing up more time for the branch's project managers and other employees. The position initially comprises 60 percent and working hours are scheduled for three full days per week on-site at Assemblin's branch at Gävle Bro. You will initially be employed by Capus AB and work as a consultant for Assemblin. The ambition is long-term. If the collaboration works well and the business develops according to plan, the goal is for the role to grow to 100 percent and transition into direct employment with Assemblin going forward. Your Application In this recruitment, Assemblin is cooperating with Capus AB. Please submit your application as soon as possible as we are working continuously with selection and interviews. If you have questions about the position or the recruitment process, you are welcome to contact the responsible recruitment consultant at Capus AB. Interviews are held on an ongoing basis and the position may be filled ahead of schedule.