Administrator

Läkemedelsverket · Full-time

Uppsala, Sweden

At the Swedish Medical Products Agency, we make a difference together. In life and for life. We work for the health of people and animals, for a better Sweden today and in the future. Do you have experience as an administrator and an interest in contributing to better medication use through collaboration? We at the Center for Better Medication Use are looking for a new colleague! Our Operations The Center for Better Medication Use (CBL) aims to improve medication use through collaboration with various stakeholders. Since 2011, the Swedish Medical Products Agency, through CBL, has had the task of coordinating and following up on the national medication strategy (NLS). We carry out this work together with 20 government agencies and organizations. CBL is also responsible for strengthening collaboration and developing approaches regarding the prescription, dispensing, and supply of medications. CBL consists of a responsible office manager and an administrator. A project manager is also assigned to CBL. Read more about our mission and what it means to work at the Swedish Medical Products Agency here: https://www.lakemedelsverket.se/sv/om-lakemedelsverket/jobba-pa-lakemedelsverket Your Responsibilities As an administrator, you play a central role in supporting the office manager and ensuring efficient daily operations. You are responsible for the logistics of internal and external meetings, which includes meeting planning and taking minutes. Another important part of the role is to coordinate and proofread and language-check texts in both Swedish and English, as well as proactively keep the NLS website updated. In addition, you handle the department's invoices, filing, travel bookings, purchases, and other documentation. Your Background We are looking for someone with: post-secondary education in administration or equivalent, or equivalent experience. good experience with administrative tasks including invoice management, taking minutes, and more. good experience with proofreading and language checking. very good proficiency in the Office suite. very good ability to express yourself in speech and writing in Swedish and English. It is a merit if you also have experience with: working in IT systems such as Agresso and Primula. working in pharmaceutical or medically oriented operations. working at a government agency. Your Personal Qualities You have the ability to take your own initiative with very good communication and cooperation skills. You are solution-oriented, thorough, and value high quality in your work. You are flexible and adapt easily to changed conditions, new directives, and different situations. You enjoy handling various types of work tasks, whether on your own or in a group. Since the role requires good collaboration with external stakeholders, we see that you are service-oriented. We place great importance on personal qualities. Good to Know Deadline for applications: 2026-10-18 Employment type: Permanent, part-time 60% Start date: By agreement Department: CBL File number: 2.4.1-2026-076468 We apply a 6-month probationary period. We value diversity and welcome applicants with different backgrounds. At the Swedish Medical Products Agency, you get good conditions for work-life balance. We offer you, among other things, flexible working hours, favorable vacation terms, wellness allowance, and wellness activities during work time. To the extent that work tasks allow, there is an opportunity to work partially remotely by agreement with your manager. Read more about the benefits you receive from us here: https://www.lakemedelsverket.se/sv/om-lakemedelsverket/jobba-pa-lakemedelsverket/formaner-hos-oss The Swedish Medical Products Agency is a civil protection authority, which means we conduct certain background checks in connection with recruitments. In the event of an interview, you will need to prove your identity and provide certificates of education and relevant documents. All permanent staff at the Swedish Medical Products Agency are assigned within the agency for civil protection purposes. Contact You are welcome to contact office manager Eva Flock. You can also contact the union representatives Jonas Walldén, Saco, and Pia Wictor, ST. We can all be reached by phone 018-17 46 00 or by email [email protected]. More About the Swedish Medical Products Agency You may not often think about the Swedish Medical Products Agency, but we can promise that you encounter us in your everyday life. The results of what we do are visible at pharmacies, hospitals, at the veterinarian, and in your medicine cabinet. We ensure that you and everyone else in Sweden have access to safe and effective medications and medical devices, from bandages and pregnancy tests to walkers and apps. We do this by approving and granting permits, monitoring and inspecting, and by providing information and advice. We who work at the Swedish Medical Products Agency are proud of our important mission to society: to contribute to the health of the Swedish people and animals. Read more about our mission and what it means to work at the Swedish Medical Products Agency here: https://www.lakemedelsverket.se/sv/om-lakemedelsverket/jobba-pa-lakemedelsverket We look forward to receiving your application! This recruitment is conducted entirely by the Swedish Medical Products Agency. We therefore ask that you refrain from contacting us by phone from recruitment firms and advertising sales representatives.