Do you want to be the hub connecting everything in a high-tech and socially critical operation? We're now looking for a structured and service-minded Coordinator/Administrator who wants to help create order, efficiency, and excellent conditions for managers, employees, and consultants in a complex and dynamic environment. This role offers a central function where you work close to operations and have the opportunity to coordinate, administer, and drive important processes forward.
About the Role
As a Coordinator/Administrator, you play a key role in supporting operations through professional administration, coordination, and follow-up. You ensure that administrative processes run smoothly and help managers and teams focus on the organization's strategic and operational goals.
You will work broadly with meeting coordination, invoice administration, consultant management, and onboarding and offboarding processes. This role suits you if you thrive with many points of contact, have a strong service mindset, and are motivated by creating structure and order.
In this role, you may be responsible for:
Administrative support to managers and management functions
Coordination and follow-up of activities, meetings, and deadlines
Handling documentation, reporting, and compilations
Calendar management and booking of travel and activities in digital meeting tools
Handling and follow-up of incoming invoices
Management of consultant orders and administration of consultant engagements
Coordination of contracts, extensions, and resource follow-up
Onboarding and offboarding of new employees and consultants
Coordination with HR, IT, and other support functions
Who Are You?
We're looking for someone who is structured, self-driven, and has a strong service focus. You enjoy creating order in a changing environment and easily build good relationships with different stakeholders. You work proactively, are solution-oriented, and have the ability to prioritize between multiple parallel tasks.
We're looking for someone who has:
Experience from an administrative and coordinating role
Good experience with calendar management and meeting coordination
Experience with invoice and financial administration
Experience with onboarding and offboarding processes
Strong skills in Microsoft Office 365 and administrative systems
Very good Swedish and English language skills, both spoken and written
It's an advantage if you have experience in consultant or resource administration and working closely with managers or management groups. If you also have experience from larger organizations or technology-driven operations, we see that as a plus. Previous work in the defense, security, or industrial sector is also an advantage and can give you good conditions to quickly get into the role and the operation.
What We Offer
We offer a full-time consulting assignment with immediate start through 2027-03-31 initially. This is a placement in Linköping where you'll have the opportunity to work in an operation characterized by collaboration, development, and high professionalism. You'll be an important part of daily organizational support and will have the opportunity to contribute with structure and coordination in an exciting and socially important environment.
This position may be subject to security requirements, which means that approved security clearance may be required before employment.
Application
Selection and interviews take place on an ongoing basis, so please submit your application today. If you have questions about the position, please feel free to contact responsible consultant manager Victoria Tjernström at [email protected].
Jurek is a specialized recruitment and staffing partner that helps companies find the right expertise in Finance, Legal & Compliance, Banking & Insurance, HR, and Business support. Our experienced team combines industry knowledge with a strong network to create accurate and sustainable matches. We work long-term, personally, and with high quality to create the best possible experience for both clients and candidates.