Administrative Officer, Södertälje Municipality

Södertälje kommun · Full-time

Nyköpingsvägen 26, Södertälje, Sweden

Administration is part of the operations area Authority for Older Adults and Persons with Disabilities in Södertälje Municipality. The work team consists of 8 people and is led by a results unit manager. As an administrative officer in Administration, you will be part of a team where your primary work tasks are to provide support to the Authority for Older Adults and Persons with Disabilities. Administration is a central function within the authority and is responsible for administrative processes that support both operations and contact with citizens and service providers. We are now seeking an administrative officer for our work team. Your Responsibilities The role involves varied work with both recurring and ongoing administrative tasks. Work is planned based on the operations' annual schedule, while you must also be able to handle new needs and priorities that arise. You will manage invoices in our financial system UNIT4/ERP. You also handle compensation for our internal and external service providers within the operations area. You investigate and make decisions regarding fees for clients who have care and service interventions under the Social Services Act. Administration also manages a reception phone line where you are expected to provide good service and information to citizens with questions regarding fees for services approved by the Authority for Older Adults and Persons with Disabilities. Administration is also responsible for ensuring that the units within the Authority for Older Adults and Persons with Disabilities have access to the materials and resources needed for daily operations. The assignment includes managing purchases and ensuring they are conducted in accordance with applicable agreements and budgets. As an administrative officer, you contribute to ensuring that the operations' practical and administrative support functions smoothly. You participate in managing mail and deliveries and work with matters concerning facilities, vehicles, IT equipment, and other operational support. Who Are You? You are stress-resistant, flexible, initiative-taking, and have good collaboration skills while being able to work independently. You find it easy to collaborate with others and contribute to a positive work environment through good conduct and a solution-oriented approach. You are professional in your role, which means you show respect for your assignment and work based on our values. You are good at structure and planning and can handle demands from your surroundings while fulfilling your assignment. Requirements: - We seek someone with a secondary education with an economic focus or other education that the employer considers equivalent and relevant for the assignment. - Experience working in the public sector - You have good knowledge of Swedish, both spoken and written - You have good computer skills - B driver's license Merits: - Experience with administrative tasks within the Care Office - Experience working in the financial system UNIT4/ERP - Experience working in the operations system Combine Personal Qualities: - Responsible and contribute to a work environment that develops operations. - Engaged, motivated, and innovative, which means you use your knowledge and abilities to develop operations. - Stress-resistant and flexible, you should be prepared to switch tasks when operations require it. - You enjoy working in a team but can also work independently. - Unpretentious and willing to take on tasks where needed. We place great emphasis on your personal qualities. We Offer You A developmental and interesting assignment. Close leadership. Annual working hours as a model for flexible working time. Wellness allowance up to 3000 kronor per year. Opportunity to exchange holiday pay supplement for paid time off. We are located at Storgatan 42 in Södertälje with good public transportation connections. We are centrally placed in Södertälje with a nice view of the canal. We work in an open-plan office and have a hybrid workplace. The work we do together is based on professional and respectful conduct. The image of our workplace is created in every meeting, and as an employee with us, you are our face to the outside world. As an employee of Södertälje Municipality, you are offered secure employment, good employment terms and working environment, skills development, and various benefits. Feel free to learn more about us on our website and for more information about our benefits: javascript:void(0) Welcome to Us! Other Information Selection and interviews may take place continuously during the application period. Södertälje Municipality works with competency-based recruitment methodology to counteract discrimination and promote diversity in the workplace. We have many positions where we conduct background checks. A certificate of conduct (conviction and suspicion register) from the Police Authority may therefore need to be presented by the candidate before a decision on employment. An employment with us may involve placement in a security classification. A security vetting with background check according to the Security Protection Act (2018:585) may therefore be conducted before a decision on employment. For some of our tasks in security classification, Swedish citizenship is required.