Administrative Director at Hässelby Villastads School

Stockholms kommun · Full-time

Riddersviksvägen 132, Stockholm, Sweden

Stockholm – our capital city with millions of dreams, expectations and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new and differently with us – for the people of Stockholm. Welcome to us Do you want to be part of developing an organization where administration, economics and service are crucial puzzle pieces for a safe and well-functioning school environment? We are now seeking an Administrative Director who wants to take on strategic and operational overall responsibility for the school's administrative and economic processes – and at the same time be an important part of the school's management team. Hässelby Villastads School is a grades F–9 school with approximately 970 students and approximately 120 employees. We are a safe school with high and consistent results, strong enrollment demand and a well-functioning organization. We have a stable administrative and economic foundation with balanced finances and well-functioning routines. Our strong administrative and service team is ambitious and well-organized, with the clear goal of supporting the core operations so that teaching is always in focus. The school is located in a quiet residential area near Mälaren, surrounded by green spaces. Learn more about our school here: Hässelby Villastads School What we offer The role of Administrative Director involves meaningful work in an organization with a clear public mission. Here you have the opportunity to combine economics, business management and leadership in close collaboration with engaged colleagues at a workplace that values quality, transparency and cooperation. As a new manager within Stockholm City, you are offered management introduction and through the city's network you deepen your knowledge in various areas and build valuable relationships. Here you can read more about being a manager in the city and about our benefits as employees. Your role The role of Administrative Director involves a broad assignment with a focus on economics and management such as responsibility for budget, follow-up and planning processes, ongoing forecasting work, financial analyses and support to the principal in operational decisions. You ensure revenues and efficiency from an economic perspective. The role also includes, among other things: handling procurements and agreements handling the school's document management administration and budget for the school facility regarding operations and maintenance providing support in systematic occupational health and safety work writing minutes from meetings such as SLG, SVG, Crisis Group responsibility for the school's Crisis Group coordination of staff welfare and team-building activities You have personnel, operational and occupational health and safety responsibility for our competent administrative and service team consisting of school secretaries, caretakers, IT coordinator and kitchen staff. Your competence and experience We are looking for someone who has: a university degree in economics. Alternatively, other education combined with experience that is deemed equivalent overall very good understanding of and experience in budgeting, budget follow-up, forecasting and financial analyses management experience with staff responsibility within an area relevant to the position experience with responsibility for operations, facilities and food service kitchen experience with decision-making in public sector operations experience with working on occupational health and safety issues in a systematic manner good digital competence and ability to work in different systems good communication skills and the ability to express yourself well orally and in writing Meritorious: knowledge of and experience with Stockholm City systems (Agresso, Hypergene, E-dok, LISA, Chemsoft and others) good knowledge of school organization and governing documents experience working as an Administrative Director within a school knowledge of document registration We are looking for someone who is a confident and stable leader who enjoys collaborating and getting things done together with others to achieve common goals. You are responsive, communicative and motivate your employees. You have a well-developed ability to see and focus on costs, revenues and efficiency from an economic perspective. As an Administrative Director, you need to have a holistic view and be able to see the entire organization's best interests when making decisions and work in a results- and goal-oriented manner. You are development-oriented, thorough, analytical and find it easy to structure and prioritize your work. We place great importance on personal suitability and commitment to the assignment. Warmly welcome with your application! Other information We recruit without a cover letter to strengthen focus on the competencies and experiences required for this role. In assessing your application, we will base our evaluation on your CV and a number of questions you will answer as part of your application. The recruitment process consists of interviews, work psychological tests and reference checks. Stockholm City uses competence-based recruitment aimed at seeing each person's competence and thus preventing discrimination. Remember never to upload a certificate from the Police (Data Protection Regulation, GDPR) in connection with your application. To work at our schools, you must provide a valid certificate from the police's criminal record register and suspicion register before a job offer is made. Within the Education Administration, we apply individual salary setting regulated by HÖK and General Provisions (AB).