Project Manager Assistant at Construction Company

Who Are We? Lybab AB is a construction company headquartered on Lidingö that has been building, painting, welding, and maintaining properties throughout the Stockholm region since 2004. We operate across eight business areas under one roof – construction and renovation, painting, ground and site work, welding and metalwork, blasting, solar panels, recycling, and project management – serving private individuals, housing cooperatives, companies, and the public sector. A significant portion of our operations is based on framework agreements with public clients and property management companies: Lidingö stad, Stockholm Parkering, Sundbybergs stad and Förvaltaren, Signalisten in Solna, SRV, Uppsala kommun, and Swedavia at Arlanda and Bromma. We also carry out ongoing painting and metalwork contracts for Stockholm stad – including work at Stadshuset, Stockholm Stadion, and Skogskyrkogården – and collaborate with construction and site work companies such as JM and Svevia. Our recycling department operates recycling centers for Stockholm Vatten och Avfall and SÖRAB. This provides us with a stable order book and a daily workflow with many different projects running simultaneously. What Does the Job Involve? You will be the right-hand person to our two project managers in the construction, ground and site work, and painting departments. This position exists to relieve them from administrative tasks so they can spend more time on site. You will handle documentation, keep track of deadlines and calendars, book meetings, maintain contact with clients and subcontractors, and ensure the office runs smoothly. Your Responsibilities: Ongoing administrative and organizational support to the project managers – your primary task Phone, email, filing, and other routine matters Prepare and compile project documentation – quotes, contracts, checklists, reports, and materials for public procurement Project planning and timeline tracking Contact with clients, suppliers, and subcontractors Coordinate material orders and deliveries Keep the office organized, including purchasing office supplies The work is performed full-time at our office on Lidingö (not remote) in close daily contact with the project managers. Priorities can change quickly during the day – some days are intense, others calmer – so you need to be comfortable switching between tasks and being available when something is urgent. Who Are You? You don't need extensive experience or specific education – we're looking for the right person rather than the right CV. You could be recently graduated or early in your career. What matters most is that you are responsible, helpful, organized, and maintain order even when the pace is high. Requirements: Strong skills in Microsoft Office (Word, Excel, Outlook) Class B driver's license, manual transmission Swedish and English at a level where you communicate smoothly in everyday situations Meritorious: AutoCAD or other design software – or willingness to learn Knowledge of Polish Experience from the construction or contracting industry We Offer A role where you learn project management in practice, alongside experienced project managers Insight into how public procurement and framework agreements with municipalities and major clients work An open, unpretentious work culture in a growing company with diverse operations Application Send your CV and a brief cover letter. Selection and interviews are ongoing – don't delay your application. Lybab AB is a modern Swedish company with broad operations in construction, painting, welding and metalwork, ground and site work, and recycling. We handle everything from renovation and new construction to industrial coating and solar panels – for both private and public clients in the Stockholm region. With us, you'll experience a dynamic work environment where quality and customer focus are always at the center.