Vy Bus is seeking a Senior Personnel Planner

Vy Buss AB · Vollzeit

Stockholm, Schweden

For our commercial operations, with the brands Vy flygbussarna and Vy bus4you, we are now seeking an experienced Senior Personnel Planner with work location in Stockholm. Description Now you have the opportunity to work and develop with us in one of the Nordic region's largest transport groups and contribute to more people choosing sustainable travel. Vy Buss AB operates both procured public transport and commercial bus services. About the role We are seeking an experienced and methodical Senior Personnel Planner who can handle daily operational challenges while maintaining a long-term perspective to create sustainable solutions and systematic working methods. In this role, you will be a key player in ensuring we have the right personnel in the right place at the right time, while also contributing to developing our processes and working methods. The role involves overall responsibility for planning, analyzing, quality assuring and monitoring personnel supply within your assigned area. You translate traffic arrangements and operational plans into rolling forecasts, personnel balance sheets, risk assessments and action proposals. You will also play a central role in developing common methods, working practices and quality standards within personnel planning and in preparing decision-making materials for operational management. You will be part of the operational planning function alongside personnel planning and traffic management, reporting to the Group Manager of Operational Planning. Main responsibilities Senior Personnel Planner is a service and specialist function that supports drivers, depots, traffic management and the operational organization. The role combines operational delivery with clear responsibility for analysis, forward planning, quality, methodology and monitoring. Your main areas of responsibility: Overall responsibility for rolling personnel planning and annual staffing cycle covering staffing, vacation, training, rest periods and other recurring activities. Forecasting and scenario analysis of personnel needs and staffing risks in the short, medium and long term. Personnel balance sheets by depot and job packages with clear status, risk assessment and action needs. Analysis of recruitment needs, redundancy risks, overtime, absences, vacancies, temporary staffing and schedule efficiency. Operational personnel planning, vacancy management from day 3 onwards, and development and quality assurance of work schedules and schedule positions. Payroll verification, payroll support and preparatory and monitoring payroll administration. Dialogue and requirement setting with traffic planning and depot managers regarding traffic changes, difficult-to-staff positions and inefficient arrangements. Decision-making materials and recommended actions for the Group Manager of Operational Planning, Operational Manager, depot managers and operations forums. Methodology and quality support and development of procedures, templates and working methods within personnel planning. Qualifications Post-secondary education or equivalent experience in Supply Chain, logistics, personnel planning, HR, payroll administration or similar field. Several years of documented experience in personnel planning, staffing planning or operational planning. Documented ability to independently develop and monitor analyses, forecasts and decision-making materials for staffing and resource needs. Very good knowledge of working time regulations, driving and rest time rules and relevant collective agreements. Experience with payroll administration controls, deviation management and quality assurance of payroll support materials. Very good system and computer skills and good ability to analyze and structure large amounts of data. Good Excel skills and experience with Hastus, SD Worx, Medvind, Trapeze or equivalent planning and payroll systems are advantageous. Experience from personnel-intensive transport operations is advantageous. Personal qualities We are looking for someone with very good analytical and planning ability, a holistic perspective and a structured working approach with high accuracy and sense of responsibility. You can distinguish between acute operational needs and structural staffing problems and translate analysis into concrete actions. We appreciate that you independently drive issues from identified risk through to implemented and monitored action. You have good communication skills and can build trusting relationships and collaborate with drivers, managers, traffic management, HR and payroll. You are confident in setting requirements, following up and escalating deviations in a constructive manner. To succeed in this role, you also need to have high integrity in handling payroll, personnel and staffing-related information. We value commitment, flexibility and the ability to handle complex tasks under time pressure. What we offer A good work environment with engaged colleagues at a workplace in central Stockholm. Vy Bus offers several benefits, including wellness allowance, favorable insurance and employee discounts. Good to know The employment is covered by the Management Agreement for the transport sector and you will have a fixed monthly salary. Travel for work may occur in connection with work at our depots. As part of our safety efforts, employment is preceded by alcohol and drug testing conducted by an occupational health provider. During employment, random alcohol and drug testing may also occur. The position is a permanent full-time employment with an initial six-month probationary period. Planned start date is November 1, 2026 or by agreement. Selection is ongoing and we therefore welcome your application as soon as possible. Contact information Patrick Bretschneider, Regional Manager North, [email protected] Work location Klarabergsviadukten 72 111 64 Stockholm Important information: Employer: Vy Buss AB Ref.nr: 5167360231 Position scope: 100% Permanent employment Application deadline: 2026-09-23