Education Coordinator, KS Office

Malmö Universitet · Vollzeit

Malmö, Schweden

Malmö University is an innovative, urban, and international higher education institution that, thanks to engaged and experienced staff, contributes to societal development. At our university, teachers, researchers, and other staff members with different expertise work together to conduct education and research of high quality. All professional categories and roles are important. You are welcome to apply for a job with us! Here you can read more about what it's like to work at Malmö University: https://mau.se/om-oss/jobba-hos-oss/ About the Position Malmö University is seeking an Education Coordinator for an extended temporary position. You will be located in the Joint Operations Support unit and work at the KS office, which provides administrative support to the Faculty of Culture and Society. You will be based at the Department of Art, Culture and Communication, K3. At K3, we work with subjects within design, media, cultural production, and humanities. At K3, scientific theory and knowledge are combined with artistic methods and practical skills. Responsibilities As an Education Coordinator, you will work closely with the department's head and management, both operatively and strategically, with the department's educational offerings and quality work, which includes monitoring, analysis, and planning regarding content and resource allocation. Examples of tasks as an Education Coordinator: - You have an overview and ensure that the department's educational administrative processes function and that deadlines are met, which may involve some supervisory work. - You are responsible for ensuring that content in the education database regarding educational offerings is accurate. - You will be involved in handling certain admission and degree matters, as well as preparation and processing of matters in the department's course committee. - You support and serve as a sounding board for program coordinators in educational administrative matters. - You can be expected to serve as secretary in working groups, councils, and committees. - You support the operations in accordance with applicable laws, regulations, as well as internal decisions and guidelines. In both roles, you will work in a department-close team consisting of several administrative support functions; within educational administration there are also study administrators. There is overlap between the roles based on the current needs of the operations. Qualifications We are looking for someone with relevant higher education, preferably at the master's level. We appreciate if you have substantial experience working with educational administration. You have experience with governmental authority and are well familiar with the laws and regulations that govern the university's educational activities. Since you will have a key role in the department's educational work with many contact points, it is important that you work well with others, are solution-oriented, and are a good communicator. It is important that you can work both independently and in a group, that you take your own initiatives, and that you have the ability to work both strategically and operatively. The workload can be high during certain periods, so it is important that you can plan and prioritize your work. As we work in an international, dynamic environment where we together develop working methods, digital tools, and educational offerings, we appreciate if you thrive in such an environment. You express yourself well, both verbally and in writing, in Swedish as well as in English. You are comfortable learning new digital tools and master both tools used at the university such as Ladok, Kursinfo, Diva, and Canvas as well as Excel and Word. Great emphasis will be placed on personal suitability. Workplace Malmö University Inquiries Helene Waldeck, Administrative Manager, mailto:[email protected] Christina Magnusson, HR Partner, mailto:[email protected] Before the recruitment process, Malmö University has made decisions regarding recruitment channels and marketing. We therefore decline all offers of advertising and recruitment assistance in connection with this ad. Application You apply for the position through Malmö University's recruitment system by clicking the "Apply" button. As an applicant, you are responsible for ensuring that your application is complete in accordance with the instructions below and that it is received by the university no later than 2026-10-04. Your application should be written in Swedish, English, or one of the Nordic languages. As an applicant, you are responsible for having your application and its attachments translated. Your application should contain: - CV - Relevant grades and certificates - A brief account of no more than 1 page where you describe your experience, background, and competence related to the position sought and how this makes you the most suitable candidate Other Information The position is a long-term temporary post for 1-2 years with possible extension. Scope and start date by agreement. Malmö University is a workplace and an educational institution that strives to have an open and inclusive approach, where equality and equal conditions add value to our operations. Malmö University applies individual salary setting and a 6-month probationary period. Start Date By agreement. Trade Union Representatives SACO: mailto:[email protected] SEKO: mailto:[email protected] OFR: mailto:[email protected] We welcome your application!