Education Administrator at the Department of Environmental and Geosciences

Lunds Universitet · Vollzeit

Sölvegatan 12, Lund, Schweden

Lund University was founded in 1666 and is consistently ranked among the world's leading universities. Here are around 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our mission to understand, explain, and improve our world and people's conditions. Research and education at the Department of Environmental and Geosciences (MGeo) address fundamental and applied questions about the Earth's past, present, and future climate and environment, including human interaction with nature and consequences for human well-being. MGeo develops and applies cutting-edge methods, models, and techniques in environmental science, Quaternary and bedrock geology, paleontology, physical geography, biodiversity and ecosystem science, remote sensing, geographic information science (GIS), and computational science in environment and health to study processes ranging from the microscopic to the planetary, across all timescales. The position of Education Administrator at the Department of Environmental and Geosciences is located within the administrative unit. The administrative unit provides support functions to the department's operations. Duties As an Education Administrator at the Department of Environmental and Geosciences, you will work in a team with teachers and four other administrators. The team also includes study directors and academic advisors. Your work includes developing our study administration processes. LADOK Administration: registration and reporting of grades, study discontinuations, and study breaks in Ladok (e.g., registration, grade reporting, certificates, archiving). LUBAS: create and announce education offerings in LUBAS for master's programs and bachelor's programs, as well as campus and online courses for fall and spring terms. Canvas: create course pages in Canvas for courses. Nya webben: management of reserve admissions and eligibility verification, monitoring of conditionally admitted students, and reporting of admission numbers. W3D3: registration of credit transfers and study breaks. TimeEdit: Scheduling and room bookings for courses and staff. Administration of course starts and convocations, including distribution of introductory emails, convocation notices, and other information materials to newly admitted bachelor's and master's students. Examination administration, including coordination with Tentamensservice. Handling of incoming exchange students in collaboration with the international coordinator. Information and service to Swedish and international students, doctoral candidates, and teachers. As the position is highly customer-facing and involves significant contact with and service to students, teachers, researchers, doctoral candidates, and the public, your personal qualities are important. We place great emphasis on your enjoyment of meeting people, your strong collaboration skills, and your thoroughness and organizational abilities. Logistics and practical support: Assist with travel bookings (train/bus) for students. Book buses/minibuses, accommodations, and meals for excursions. Administration such as course evaluations, etc. In collaboration with study directors, academic advisors, and course instructors, conduct comprehensive study administration in cooperation with other parts of Lund University. Daily contact with students via email, telephone, and in-person meetings. Ongoing support to teachers and study directors. Qualifications Requirements Minimum 3 years of upper secondary education, Work experience in education administration and student services. Work experience in administrative tasks relevant to the position. Experience with study administration systems, particularly LADOK, Nya webben, Lubas, TimeEdit, Canvas, and W3D3. Good ability to express yourself orally and in writing, in both Swedish and English. Good proficiency in Microsoft Office. Meritorious Competencies Post-secondary education, Experience with similar tasks, Experience with customer-facing activities. We are looking for someone who is flexible, service-oriented, and thorough. Commitment, sense of responsibility, and independence will also be required to manage education work within the department. You must be able to work independently, but you are also part of a team where everyone contributes. We therefore expect you to have good collaboration skills and enjoy working with others. The ability to plan your work, sometimes with strict deadlines, is an important quality. We will place great emphasis on personal suitability. Terms The position is 100% and is a permanent employment starting and beginning as soon as possible by agreement. We apply a 6-month probationary period. Your application should contain a personal statement explaining why you are interested in this position and how the position matches your qualifications. CV, Diploma or equivalent, Anything else you wish to include (copies of transcripts, references, recommendation letters, etc.). Welcome to submit your application! At the Faculty of Science, research and education are conducted in astronomy, biology, physics, geoscience, chemistry, mathematics, medical radiation physics, environmental science, and physical geography. Activities take place in the northern university area. The Faculty has approximately 1,900 students, 330 doctoral students, and 730 employees. We decline all contacts from advertising salespeople, recruitment, and staffing companies due to government procurement regulations.