System Administrator for Personnel System

Sundsvalls kommun · Vollzeit

Norrmalmsgatan 4, Sundsvall, Schweden

Welcome to Sundsvalls kommun! Sundsvalls kommun is one of Norrland's largest employers with around 8,000 employees and over 300 professions. Together we fulfill one of society's most important missions – creating benefit and value for residents, businesses, and future generations. Regardless of activity, we work toward the same goal: to be a great place to live, work, and thrive. Right now we are in an exciting development phase. We are a driving force in digital development and artificial intelligence, and together we create smart solutions for Sundsvalls residents today and in the future. We face major transformations to meet citizens' needs long-term – do you want to be part of that journey? Your new workplace Service Center is an operation directly under the municipal director and offers services within HR, administration, and finance. In our Payroll and Pension department, we are a total of 25 employees, of which 17 are payroll specialists. We are responsible for salaries, fees, pensions, and insurance for the municipality's employees, municipal companies, and municipal associations. The department is also responsible for operating and managing the HR/payroll system Heroma and other HR systems. Payroll and Pension actively work to simplify and streamline our processes through digital forms, case management systems, e-services, and a digital employee portal. You are offered a position where you will have an important role in developing, managing, and quality assuring the municipality's planning system. You will be a central part of the work to create efficient staffing processes. Warmly welcome to apply! How you contribute in the role as system administrator As a system administrator for Time Care in Sundsvalls kommun, you have an important role in developing, managing, and quality assuring the municipality's planning system. You are a central part of the work to create efficient staffing processes and well-functioning system support that contributes to the operations' goals. You work closely with operational representatives, HR, IT, and the supplier to ensure that Time Care functions optimally and supports the municipality's needs in scheduling, planning, and staffing. Responsibilities: Responsible for operation, development, and management of Time Care (Planning, Pool, Schedule, etc.) Work with user support, troubleshooting, system customizations, and documentation Collaborate with system supplier, IT, and operations during upgrades, changes, and testing Ensure good data quality, rights, and permissions in the system Contribute to the development of processes for staffing, scheduling, and resource planning Educate and support users in various parts of the organization Prepare reports and statistics to support operational follow-up Participate in projects and development initiatives related to digitalization and efficiency improvements Your competence and experience You have an academic degree in systems science, behavioral science, or another relevant field, or several years of documented experience in system administration or system management in the public sector that is deemed equivalent. Further, you have experience and competence as follows: - Experience in system administration, preferably within personnel, staffing, or planning systems - Experience working in a larger organization, preferably within municipal operations - Strong ability to communicate in speech and writing in Swedish and English - Good digital maturity, comfortable using digital tools and systems in your daily work. Meritorious experience: - Experience with Time Care (Planning, Pool, or Schedule) is strongly meritorious - Experience with integrations between Time Care and other systems (e.g., Personec, WinLas, Heroma, Visma, etc.) - Experience in test management, change management, or development work in digitalization - Knowledge of the municipality's collective agreements and working time regulations You are an initiative-taking and development-oriented person who sees opportunities and willingly turns ideas into action. You take responsibility for your tasks and drive the work forward while having the ability to see the big picture and think long-term. Further, you are structured and find it easy to plan, prioritize, and organize your work. You thrive with order and tidiness, but can also be flexible when circumstances change. You express yourself clearly and attentively and have an easy way of collaborating with different people. You contribute to an open and positive work environment where dialogue, participation, and development are in focus. Good to know Salary: Monthly salary/hourly wage. Individual and differentiated salary setting is applied. Terms: Salary compensations beyond the monthly salary follow the applicable collective agreement. Central collective agreements are available on the website of Swedish Municipalities and Regions, www.skr.se Collective agreement: HÖK, OFR-AKV Benefits: For more information about benefits and terms within Sundsvalls kommun: https://sundsvall.se/kommun/jobb-och-foretagande/jobb-praktik-och-ideellt-arbete/kommunen-som-arbetsgivare/formaner?ae=förmåner Are you interested in reading more about Sundsvall? Visit www.sundsvall.se or if you are interested in what it would be like to live and work in Sundsvall, you can read more at www.nykommun.se/kommun/sundsvall/ We work toward a drug-free work environment and drug testing may occur upon employment of personnel. We enforce smoke-free work time. In Sundsvalls kommun we appreciate diversity and welcome employees with different backgrounds. We value the benefits that equal gender distribution and diversity bring to our operations and work to ensure that our workplaces are accessible to all. To quality assure the recruitment process and enable good communication with our applicants, we ask you to apply for the position through the link in this advertisement. If you are also interested in working as emergency service personnel on standby/part-time firefighter, click on the link: https://www.rtjmedelpad.se/om-oss/jobba-hos-oss/raddningstjanstpersonal-i-beredskap-rib We decline all offers of advertising and recruitment assistance in connection with this advertisement.