Registrar at Quest Consulting

Quest Consulting Sverige AB · Vollzeit

Landsvägen 57, Sundbyberg, Schweden

Assignment Description For a large national public membership organization in central Stockholm, we are now seeking an experienced Registrar. During an ongoing organizational adjustment of the records and archives function, you will ensure capacity and quality while contributing to the development of simplified and efficient information management. The role combines operational qualified registrar work with business-oriented development. You are responsible for ensuring that the handling of public documents occurs with high precision and structure, while supporting the operations with advice and contributing to long-term sustainable procedures. Your main responsibilities: Operational Records Management: Independently register, quality assure and journal incoming, created and dispatched documents, as well as manage metadata and case ownership. Business Development: Actively participate in the Simplified Information Management project and identify and propose improved and standardized procedures. Advice & Support: Provide advice, guidance and practical support to managers and employees on records and confidentiality matters. Disclosure & Case Management: Assist with disclosure handling and follow-up of incomplete documentation. Documentation & Knowledge Transfer: Develop instructions, checklists and support materials and conduct structured handover to the regular organization. Collaboration: Collaborate with archivists, coordination office, IT and legal expertise. Mandatory Requirements Post-secondary education in records management, archives and information science, public administration or equivalent. Current experience of independent and qualified registrar work in a complex organization. Good knowledge of the principle of public access, handling of public documents and the Public Access and Secrecy Act (OSL). Good ability to assess registration needs and quality assure journaling and metadata. Experience with digital case and document management and very good Swedish in speech and writing. Meritorious Requirements Experience from the public sector or organizations subject to the principle of public access. Experience with Public 360 or equivalent digital journaling system. Experience in improvement work, standardization and quality assurance within records management. Experience in providing operational support, conducting training or developing user support. Understanding of archival matters and digital information management in SharePoint or equivalent environment. About the Assignment & Practical Information Period: 6 months (Start as soon as possible). Option: Possibility of extension until 2027-12-31. Work arrangement: On-site in central Stockholm with possibility of some remote work. Your Application Does the role sound interesting and suitable? If so, please apply immediately as we conduct interviews on an ongoing basis and the position may be filled before the final application deadline. We can only receive and process your application by registering your CV in our portal. With regard to GDPR, we cannot accept applications via email. We warmly welcome your application! The assignment is part of Quest Consulting's personnel staffing. About Us Quest Consulting is an authorized consulting company with collective agreements, insurance, wellness benefits and occupational pension. We specialize in IT, Technology, HR, Administration and Finance. Our goal is to be your personal cooperation partner and that is why it is so important for us to work according to our core values where our guiding principles are to be Personal, Innovative and Professional.