Records Officer

VÄSTRA GÖTALANDSREGIONEN · Vollzeit

Regionens hus, Vänersborg, Schweden

The Records Service Unit supports large parts of Västra Götalandsregionen's operations with qualified services in records management, archival matters, and scanning and boxing of documents. In the records office, four records officers create and verify cases, register received documents, and together are responsible for records management for 13 authorities. Job Description As a records officer at Records Service, you have a central role in several authorities' case management and work in a team of records officers that supports the operations in records management matters. Together with your colleagues, you are responsible for physical and digital mail handling in our case management system, which includes registering public documents, archiving, and responsibility for various authority mailboxes. You also provide guidance and support to the operations on matters concerning records management and disclosure of public documents. In this role, you contribute to the democratic process by promoting transparency, maintaining the integrity of information, and creating and maintaining order among the authorities' public documents. You are expected to participate in and lead development projects in close collaboration with our partners, as well as educate and provide expertise support within the field. The position is located at Region House, Vänersborg, and travel is part of the job. Qualifications We are looking for someone who enjoys working both independently and with others. You have a natural ability to collaborate, enjoy sharing your knowledge, and actively seek knowledge from others. The role involves many internal and external contacts, which requires you to be service-oriented, relationship-building, and work methodically. We also see that you have: Higher education with a focus on public administration, political science, or other higher education that the employer considers equivalent. Several years of experience working as a records officer in public administration, preferably at a comprehensive level. Strong knowledge of laws and regulations in the archival field, such as the Archives Act, the Freedom of the Press Ordinance, the Public Access to Information and Secrecy Act, the Municipal Act, and the Administrative Procedure Act. Experience leading projects or development work. Good Swedish in both speech and writing. Meritorious Experience working with records and case management systems, such as Public 360 Very good knowledge of the Office package Experience working with SharePoint and Teams Good knowledge of regulations for information management in public administration and basic knowledge of personal data handling. You have an open and accommodating approach and handle information with high integrity and a security-conscious working method. Furthermore, you are thorough and organized with the ability to combine attention to detail with a holistic perspective. You adapt quickly to changed circumstances and work flexibly in an operation that is under constant development. Our Offer We offer you a developing workplace where you receive introduction, training, and good employment terms. With us, you have the opportunity to perform meaningful work for society. Together with competent and inspiring colleagues, you are part of an operation that is constantly evolving. With us as an employee, you have influence over your work situation, feel secure, and have a sense of participation. Recruitment Process In this process, we do not request a cover letter. Instead, we want you to answer a number of questions when you register your application. Remember to answer thoroughly as we make our initial selection based on your answers. We appreciate that you express yourself in a way that shows your personal writing and communication style. After the final application deadline, we will contact the candidates who are relevant for an initial interview. Interviews are planned to be conducted on October 9 and 12. We look forward to receiving your application! Property, Support and Services is Västra Götalandsregionen's own service organization and property manager that ensures things work as they should. Among other things, we take care of buildings' operations, ensure that all employees receive their salaries, that facilities are cleaned, and that assignments within the region are staffed with specialist expertise. We want to work close to those we support because we believe that together we can make a difference. With openness and focus on development and collaboration, we work for a good life in Västra Götalandsregionen. About Västra Götalandsregionen With us, you become part of a larger whole. We are 56,000 employees in over 200 occupations who make a difference in people's lives throughout Västra Götaland every day. You contribute to safe and equal healthcare and to a sustainable society where the environment, culture, and good communications create quality of life. We are in the midst of digital development where you get to participate and shape the future way of working to improve and simplify everyday life for residents and operations. As a permanent employee, you will be registered for war placement as part of our shared responsibility for ensuring that society-critical functions work even in crisis. Want to know more about us? On our website you can read more about our benefits and meet employees who make a difference and develop in their professions every day. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ Application Västra Götalandsregionen prefers that you register your application through the recruitment system. If you as an applicant have questions about the advertised position or for special and specific reasons cannot register your information in a public system—contact the contact person for the respective advertisement. To staffing, recruitment, and employment agencies and to those of you who are sales representatives: We kindly but firmly decline direct contact from staffing, recruitment, and employment agencies as well as other external actors and sellers of additional job advertisements. Västra Götalandsregionen has procurement agreements in place.