Would you like a key role where your initiative and service skills really make a difference? We are now seeking a receptionist with booking responsibilities for our client in central Stockholm. Here you'll have a varied day if you thrive in the center of action and want to contribute to the office's service.
About the Position
This position is a direct recruitment, which means the recruitment process takes place through Bravura and you will be hired directly by the company.
About the Company
The organization is well-established and has operations with many internal and external contact points. Here you are offered a role where you work closely with colleagues, visitors, and internal functions in an environment characterized by service, collaboration, and personal responsibility. More information about the company will be presented later in the recruitment process.
Responsibilities
In your role as receptionist with booking responsibilities, you have a central role in the operations. You are responsible for reception and are the first person to meet visitors, employees, and suppliers. In addition, you also have booking responsibility related to internal and external contact points.
A large part of the work is done independently and the role is characterized by freedom with responsibility. The flow of booking work varies over time, which means you need to be comfortable planning your workday, prioritizing tasks, and developing work methods and routines together with your immediate manager. The role also involves close collaboration with the office manager regarding daily office operations. Reception is a lively meeting place with a high flow of people during most of the workday. Therefore, it is important that you thrive in a social environment where multiple things can happen at the same time.
Your tasks include, among other things:
· Staffing reception and welcoming visitors as well as managing access to the building
· Handling mail, deliveries, and orders
· Ensuring that common areas, conference rooms, and reception maintain a welcoming and representative standard
· Coordinating conference and room bookings and ordering and arranging refreshments and lunches for meetings while considering allergies and dietary restrictions.
· Managing booking and administration of internal functions, including communication with guests, information distribution, and handling incoming inquiries and error reports.
Education, Experience, and Personal Qualities
· Experience working as a receptionist with responsibility for daily operations
· Experience with booking administration in, for example, accommodation, hotel, rental, or service operations
· Experience writing and communicating information to customers, guests, or users
· Good administrative skills and experience working in Microsoft Office
· Excellent knowledge of Swedish and English in speech and writing
· Upper secondary education or relevant work experience
To succeed in this role, we believe you are a person who takes own initiative and feels comfortable making decisions in your daily work. You see what needs to be done and act without needing detailed instructions. At the same time, you are service-oriented and have a natural ability to adapt your approach based on situation and person. You work structurally, maintain order even during intensive periods, and easily build trusting relationships.
Since the role involves both practical and administrative tasks, you need to appreciate variety and be unpretentious in your work approach. We also see that you have a good eye for detail and understand the importance of accuracy, especially when handling information and orders.
Personality tests will be used as part of this recruitment process.
Other Information
Start: According to agreement, as soon as possible
Location: Central Stockholm
Working Hours: Full-time. Working hours vary and are scheduled monthly. Shifts are scheduled on weekdays with the earliest start at 07.00 and the latest end time at 18.00.
Salary: According to agreement
We use competence-based methodology in all recruitment processes to ensure unbiased selection. We also work with continuous selection, which means we take down the ad when enough candidates have applied. If you become relevant for the position, we will contact you for an initial phone interview. Regardless of whether you move forward in the process or not, you will receive feedback on your application.
Do you have questions? Feel free to reach out!
📧 [email protected]
📞 010-171 47 10
We recommend that you submit your application immediately as we conduct continuous selection.
Welcome with your application!
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