Project Coordinator for International and National Research Funders

Totalförsvarets Forskningsinstitut, Foi · Vollzeit

Olaus Magnus väg, Universitetsområdet, 58111 Kommun: Linköping, LINKÖPING, Schweden

Would you like to contribute to a stronger and more secure society through qualified coordination work? Do you thrive in a role where you get to coordinate, analyze, and drive matters forward? Then FOI could be your new workplace! We offer a balanced work life, a developing work environment, and work that is important to society! About the Position As a coordinator, you will work to support operations by planning, coordinating, preparing, and following up on various types of issues and matters. The role involves close collaboration with managers, colleagues, and other internal and external contacts. Your main responsibilities will involve supporting project managers in various phases of research applications. You do this by participating in and coordinating application work for the department's applications to, for example, European Defence Fund (EDF), Horizon Europe, as well as national research funders. This includes: - Support project managers in developing applications and in contacts with research funders, consortium coordinators, and other partners. - Support project managers with administration during project startup. - Support project managers as needed with administrative and finance-related work. - Actively participate in project meetings and give presentations. Maintain contact with various departments of the agency, such as legal, finance, communications, etc. In connection with EU audits, you will be the contact person with the auditor and support with compilation of requested information. - Participate in national and international information days organized by research funders and agencies. The role also includes having an overall understanding of and developing the department's identified needs for international cooperation. You will represent the department in the agency's working group on international cooperation led by the International Director. You will also be the department's contact person regarding NATO matters and support researchers with assessment of export control classification and handling of export control matters. Further, you will support the department's work with universities and colleges with the aim of developing cooperation in peace as well as in war. The responsibility includes both contact and activities with the schools' senior leadership and student organizations. The content of work tasks may otherwise vary depending on operational needs and the applicant's qualifications. About the Unit Your immediate manager is the Deputy Department Head, and you will be part of a group of three case handlers. You will be part of the Department of Cyber Defence and Command Technology, located in Linköping. The department consists of approximately 200 employees working with basic and applied research in support of Swedish total defense. Due to the nature of the operations, work is conducted mainly on-site in Linköping, but the role also involves travel nationally and internationally. Do You Have the Competence Profile We Need? Requirements We are looking for someone who has: - A higher education degree in engineering and/or natural sciences - Experience working with qualified support, case handling, or coordination of project activities - Strong ability to plan, structure, and prioritize your work - Experience in seeking externally funded projects - Good ability to express yourself in speech and writing in both Swedish and English Beyond your formal qualifications, we place great importance on your personal qualities. To thrive in the role, you are responsible and have a methodical approach to work. You have a good ability to drive your work tasks forward while also having an easy time collaborating and building good relationships. Meritorious It is meritorious if you have documented experience working with/in one or more of the following areas: - International project applications and agreements within the EU or EDF - The technical areas that fall within the department's operations - Export control matters - Research organization - Government or other public sector operations - Security-classified environment What Do We Offer You? The Swedish Defence Research Agency (FOI) is a state authority conducting world-leading research in defense and security in support of Sweden's military and civil defense. We offer a unique workplace where you get the opportunity to work with what is important for total defense and the entire society. The research is applied both within defense authorities and with civil actors and plays a crucial role in building a relevant and effective defense capability. We consciously work for a good work environment with a good balance between work and private life. In addition to this, we offer a range of benefits. Read more about what it is like to work with us: https://www.foi.se/jobba-hos-oss.html This is a permanent position that may begin with a six-month probationary period. Would you like to be part of seeking answers for a more secure world? Welcome to submit your application in the form of a CV and personal letter via the application button no later than October 4, 2026! For more information about the position, you are welcome to contact Linda Sjödin. Trade union representatives are Niclas Wadströmer (Saco-S) and Anette Frid (OFR/S – ST). All can be reached at 08-555 030 00. Since the position is placed in a security classification, Swedish citizenship is required. A security vetting with background check will be conducted before employment according to the Security Protection Act (2018:585). Prior to security vetting, certified copies of the educations and service certificates relevant to the position will be requested. FOI is an agency, which means that submitted application documents become public records that can be released to third parties upon request according to the Public Access to Information and Secrecy Act. Offers from recruitment firms are not welcome.