Head of Documentation and Archives Department of the Main Administration
Requirements for job candidates:
- A bachelor's degree or Level 2 professional higher education in law, business and administration, social and human sciences, teacher education and educational sciences, or humanities (language studies and programs) is required;
- 5 years of work experience in a state administration institution is required, including at least 3 years of experience in areas related to the organization of documentation or archive work, document accumulation, record-keeping, and preservation;
- Proficiency in working with computer programs (MS Word, MS Excel, email and web browsers) is required.
Main job responsibilities:
- Develop State Border Guard document classification schemes within the management retention period;
- Ensure and control all types of document circulation functions in the document management system "Namejs" (hereinafter – DMS "Namejs");
- Ensure that the draft internal regulatory acts, order documents of the State Border Guard comply with documentation requirements;
- Control compliance with external control document deadlines set for performers;
- Develop draft internal regulatory acts, orders, and directives of the State Border Guard on documentation matters;
- Process official email [email protected] and e-documents, including processing of e-documents received from the Ministry of Interior and other institutions, and their placement in DMS "Namejs";
- Collaborate with the Interior Digital Center to improve document circulation flows in DMS "Namejs";
- Participate in planned territorial administration inspections on document management matters;
- Develop draft acceptance and transfer acts of permanent and temporary paper files of the State Border Guard for transfer to the archive (including reports);
- Prepare and certify copies, transcripts, and extracts of paper and electronic documents in accordance with documentation requirements;
- Manage and control the use of documents accumulated in the State Border Guard archive, and ensure timely transfer of files to the archive;
- Organize the actual destruction of documents selected for destruction;
- Organize and participate in the work of the State Border Guard Central Documentation and Archives Management Expert Commission;
- Develop and update job descriptions for the Documentation and Archives Department staff.
We offer:
- Monthly salary from 1215 EUR to 1830 EUR before taxes (in accordance with the salary system established in the institution);
- Interesting and responsible work;
- Opportunity to develop and expand professional knowledge;
- Annual paid leave, additional leave days, leave allowance, and social guarantees;
- Health insurance (after 6 months of employment);
- Free parking;
- Work location - Rūdolfa Street 5, Rīga.
Application submission:
Candidates are asked to send electronically to the email address: [email protected] indicating the job title or by mail to: Head of Personnel Management of the State Border Guard Main Administration, Rūdolfa Street 5, Rīga, LV-1012:
- Curriculum vitae (CV) and work history;
- Motivation letter;
- Copy/copies of documents confirming education and other documents confirming qualifications;
- Copy of document on academic recognition of education in Latvia, if education was obtained abroad.
Application deadline until October 7, 2026.
Additional information by phone - 26349004.
Applications from candidates who have submitted all required documents will be reviewed. We will contact candidates who, after evaluation of submitted documents, have been selected for the second round of recruitment.
Pursuant to Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 EC (General Data Protection Regulation), we inform that personal data provided in the application documents will be processed to ensure this recruitment competition. The data controller is the State Border Guard, contact information: Rūdolfa Street 5, Rīga, LV-1012; State Border Guard data protection specialist (for data protection inquiries) 67075676, email: [email protected]
Information about the recruitment process is available on the State Border Guard website.