Administrator for School District Northeast

GÖTEBORGS KOMMUN · Vollzeit

Göteborgs Stad, Göteborg, Schweden

Description We are now looking for an administrator to strengthen our administration. This is a permanent full-time position. As an administrator, you provide qualified support to principals and school leadership. The administrator's tasks primarily concern facility management related to inventories (fixed and movable), security matters, fire safety, procurement and purchasing questions, and systematic occupational health and safety work at the school unit. Your main workplace is at Lövgärdesskolan but you work for the entire school district. The school district consists of Rävebergsskolan F-3, Tretjärnsskolan F-3, and Lövgärdesskolan 4-9. Responsibilities As an administrator, you have a central role in the school district and work closely with the principal and other school leadership. The assignment is both operational and coordinating. You need to be comfortable handling concrete administrative tasks in the school's daily operations one moment and the next moment leading, coordinating, and driving processes for the entire school district. The school's mission is in constant development and changes and reforms continuously affect how our operations need to be organized and led. Therefore, we are looking for someone who thrives in a changing environment and who can be stable, close, and solution-oriented management support. You enjoy creating structure, coordinating, and keeping processes together even when conditions change. As an administrator, you have a coordinating role in the administrative team and lead and hold together the administrative work. At the same time, the position is operational and you work with the ongoing administration that needs to be handled in the operation. The assignment includes, among other things: being close administrative and organizational management support to the principal and other school leadership leading and coordinating the school district's administrative work Responsible for ongoing school administration such as substitute staffing, grade management, student and personnel administration, and other administrative tasks that arise in the school's daily operations Procurement, orders, invoice handling, and work in Proceedo Administration and management of staff IT equipment and telephony, for example computers, mobile phones, subscriptions, accounts and permissions, and other IT-related questions for staff being secretary and administrative support at meetings and forums, for example APT and local cooperation group, LSG supporting and coordinating systematic occupational health and safety work, including occupational health rounds, risk assessments, action plans, and follow-up coordinating the school district's security and preparedness work, including systematic fire safety work, emergency plan, continuity planning, and other security-related processes planning and coordinating training and initiatives within security and preparedness, for example fire safety training, CPR, and first aid responsible for and coordinating matters concerning premises and facilities, including alarms, locks, key management, renovations, inspections, and inspections as well as contacts with facility organization, contractors, authorities, and other external parties identifying needs and developing, structuring, and streamlining administrative routines and processes within the school district. The scope of the assignment is in line with the administration's assignment description. The administrator also provides special support to the principal in systematic occupational health and safety work, fire safety work, security work, as well as local and facility matters. Qualifications You need to have an academic education equivalent to at least a master's degree (180 credits) with a focus on one of the areas public administration, economics, pedagogy, law, or another area relevant to the position. You have good IT skills and experience working in the Office package. Furthermore, you have good ability to express yourself in Swedish in speech and writing. You have experience with qualified administrative work. Likewise, you have experience with facility and fire safety matters. Meritorious if you have: - Experience in independently coordinating and driving administrative processes - Experience of work in Gothenburg City's administrative systems such as: Personec, IST, Proceedo. - Experience from similar roles in school operations Other Gothenburg City applies individual and differentiated salary setting. Here you can get more information about, among other things, salary statistics: Salary, compensation and benefits - Gothenburg City As an employee in our administration, you are offered, among other things, wellness allowance, cycling benefits, and employee support. According to the Education Act, an excerpt from the police criminal record must be presented by persons before they are employed within preschool activities, school, and school childcare. You order this on the Police website. For this recruitment, we have taken a position on recruitment channels and therefore we ask you not to offer additional services for competence mediation, advertising, and recruitment assistance. We only accept applications through our recruitment system in accordance with GDPR. About Us We create the future in Gothenburg – one lesson at a time Every day, thousands of children and young people meet in our schools – with them we shape the future Gothenburg. In the primary school administration, we are 10,000 engaged employees working together to ensure that all students succeed and grow, regardless of background or circumstances. You have an important role in creating an equitable school with high quality, where you both get to develop and develop the operation. You build knowledge, community, and future hope together with your colleagues. With us, you get to make a difference – for real. Gothenburg's primary school administration is responsible for the city's approximately 140 municipal schools, from preschool class to grade 9, adapted primary school, after-school activities, and cultural school. Welcome to work near the forest, the city, or the sea. We are Gothenburg.