HR Administrator for the Functional Support Administration

Malmö kommun · Vollzeit

Malmö stad August Palms plats 1, Malmö, Schweden

Ref: 20262013 Are you someone who can see the bigger picture and has a good eye for details? Can you also maintain a high level of service and have good interpersonal skills with our managers and colleagues? If so, we think you should apply for this position! As an HR Administrator in this role, you will primarily work in our systems, especially Vikariebanken, Anställningsguiden, and Medvind. The role also includes applying and interpreting applicable laws and agreements related to these work areas. Support to the administration's managers is provided in writing/via email and by phone. Main tasks included in the assignment: Register new employments or changes to existing employment information in Malmö city's HR system (Medvind and Personec P) Administer Vikariebanken Monitor and approve employment documentation Monitor employment terminations Personnel administration tasks related to employees starting/ending, such as archiving employment contracts or other documents As an HR Administrator, you are expected to collaborate with other HR department staff and with the operations' managers to ensure good quality service. Qualifications You have a valid upper secondary education with a focus on administration or other post-secondary education that the employer finds relevant for the assignment. If you have completed the PA program, we consider that a merit. Your focus in your work is to meet requirements and needs. You therefore set well-defined and measurable goals for your work. To achieve these goals, it is self-evident for you to use digital tools in your daily work. You have at least one year of experience in HR/personnel administration work and you are an experienced user of personnel administration systems such as Medvind, Vikariebanken, Personec P, and the Office package. We also welcome experience with IT systems Ekot and WinLas. Experience with work related to laws, agreements, and scheduling within the employment area is a merit. You communicate fluently in Swedish, both spoken and written. About the Workplace As an HR Administrator, you are part of the Staffing and HR Administration section, which is part of the Functional Support Administration's HR department. In close collaboration with our operations, we work to create added value and opportunities together. In the Functional Support Administration, more than 3,000 employees work together to create and develop even better support and services to people with disabilities. Our operations include LSS, social psychiatry, personal assistance, accompaniment and relief services, and healthcare. Seriously ill children cared for at home are also part of our mandate. We work for everyone's right to good health, the opportunity to work and engage in activities, and to participate in society based on their circumstances. Be part of creating a meaningful and good life for Malmö residents with mental, intellectual, or physical disabilities! Malmö city's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with Malmö residents, we are developing an even better city to live, work, and be in; diversity, life experience, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö city as an employer here https://malmo.se/Jobb.html Job Information Employment form: TEMP 1 year Scope: Full-time Number of positions: 1 Start date: By agreement, ongoing selection Other Information Please note that Malmö city has removed the cover letter from the application process and replaced it with selection questions for a more inclusive recruitment process and an efficient candidate experience for you as a job applicant with us. Your answers will be an important part of our selection work. Malmö city strives for employees to reflect the diversity that exists among the population. We therefore welcome applicants who can help us as an employer meet the needs of Malmö residents. The position is declared vacant on the condition that it does not need to be used by personnel already employed in the municipality. Your application documents are public documents and are handled according to the principle of public access. If you have a decision about protected personal information, we ask you to contact the job posting's contact person for an alternative application route. At Malmö city, we work with respect, commitment, and creativity to develop Malmö. We have Sweden's most important jobs. At Malmö city, you will find the workplace of the future. Here we make a difference. We create an ecologically, economically, and socially sustainable city. Do you want to be part of making an impact?