Office Services Administrator

Kronofogdemyndigheten · Vollzeit

Sundbyberg, Sundbyberg, Schweden

A job that truly matters! At our organization, you contribute to a well-functioning society for both the public and businesses. Do you thrive in a varied role where service, structure, and problem-solving are central? As an Office Services Administrator, you play an important role in creating the conditions for our operations to fulfill its mission. About the job As an Office Services Administrator, you work with operational support related to the office's daily operations, facilities, and internal services. The role is broad and involves combining practical service work with administrative tasks, system management, supplier contacts, and follow-up. Your responsibilities include: manage ongoing office services and practical services in the facilities receive, register, and follow up on service requests and fault reports make orders related to facility operations, such as office supplies and consumables serve as the contact person with suppliers related to office operations follow up on locks and alarms functioning and order service as needed handle mail, letters, packages, and goods receipt carry out minor repairs and maintenance in facilities and on equipment assist with inventories, such as fixed assets and art contribute to local routines, working methods, and service flows functioning and developing manage service vehicles, rental cars, and vehicle-related administration The work involves handling multiple parallel tasks, prioritizing between ongoing and urgent matters, and following up on cases from start to completion. The role also requires accuracy and good judgment, particularly regarding access rights, locks, alarms, and facility operations. Your work location is Sundbyberg. About you As an employee at Kronofogden, you are expected to uphold our employee policy. Kronofogden's Employee Policy You take initiative, are engaged, and take responsibility for achieving goals. You contribute to the organization's development and help your colleagues succeed. You treat others with respect, kindness, listen actively, and show a positive attitude. For this role, you need to be service-oriented, thorough, and responsible. You thrive with varied work where practical tasks are combined with administration and contacts with both internal and external parties. You have the ability to create structure, prioritize in your daily work, and drive matters forward even when multiple issues need to be handled simultaneously. You have the ability to work in a structured manner with multiple parallel tasks, as well as the ability to perform work tasks that may involve handling deliveries, preparing facilities, and certain lifting activities. You also need to have a safety-conscious approach to work, as the role includes tasks related to access rights, alarms, access systems, and facility operations. Your qualifications: current experience working in service, office services, facility operations, internal services, workplace services, reception, or similar roles experience with practical service work combined with administrative tasks good computer skills and experience working with administrative systems, case management systems, or ordering systems good ability to express yourself in Swedish, both orally and in writing B-class driver's license It is desirable if you have experience working in a government agency, public sector, or larger organization. It is also desirable if you have experience with supplier contacts, ordering, invoice handling, inventory management, service vehicles, or mail handling within Kronofogden. About us Kronofogden is a government agency with an important mission. We work closely with people in vulnerable situations. We help those who have not been paid and guide those who must pay. We provide citizens and businesses with information and good service so they can make sustainable long-term decisions. This requires knowledge, decisiveness, compassion, and courage. We contribute to a well-functioning society for both the public and businesses—a society where debts and other claims are established and collected in a legally secure manner. With us, you can expect challenging work tasks that are also developmentally beneficial for you. When you leave work at the end of the day, you can be confident that you have done something that truly matters—both for others and for yourself. Good to know The employment is permanent and begins with a six-month probationary period. You will be employed as an Administrator. The role requires physical presence at the office because the work tasks are related to office services, facility operations, access rights, mail handling, service vehicles, and practical services. Therefore, there is no opportunity for remote work in this position. Working for the state means you follow the state value foundation. Special requirements are also placed on judgment, security-mindedness, and compliance with applicable laws. We ask questions during interviews about any previous criminal activity and deficiencies in previous employment. For final candidates, these questions are also asked to references. We also obtain information about debts registered with Kronofogden, bankruptcy, and business prohibitions. The information obtained will be considered in the overall assessment of your suitability for the current position. The employment is placed in security class 3. A security clearance with registry check according to the Security Protection Act will be conducted before an employment decision is made. When you apply, please attach your CV. We do not use cover letters in our recruitment process, so you should not include one in your application. Get to know us better by visiting our website and following us on LinkedIn. Kronofogden.se: Work with us Kronofogden on LinkedIn Welcome to submit your application no later than 2026-09-28! We collaborate with Skatteverket in our recruitment, which means that Skatteverket's HR department will handle your application. Kronofogden uses the state framework agreement for job posting services. We therefore kindly decline calls from job posting services or salespeople.