Federation Secretary

SKÅNES KOMMUNER · Vollzeit

Fabriksgatan 2, Lund, Schweden

Do you want to work at the heart of municipal cooperation in Skåne? Are you an experienced organizer with a good understanding of political decision-making processes and strategic management? Then this might be the role for you. We are now looking for a federation secretary who wants to take a key role in developing and coordinating the federation's political processes, strategic management, and external cooperation arenas. The role combines operational skills with strategic support and offers great opportunities to contribute to the development of an important member organization. About Skånes Kommuner Skånes Kommuner is a member organization for the 33 municipalities in Skåne. We are a politically governed organization whose board consists of elected representatives from the member municipalities. Our mission is to be the regional arena for municipal cooperation in Skåne, where dialogue, coordination, and joint development create conditions for long-term member benefits. Our office has approximately 50 employees working in the areas of health, social welfare and care, education, and the labor market, as well as support functions. Here you work in a dynamic work environment together with engaged colleagues in an organization where collaboration makes a difference. 1 position(s). WORK TASKS As federation secretary, you have many external contact points in a central function within Skånes Kommuners office organization. You are responsible for creating structure, quality, and coordination in the federation's political processes and serve as qualified support to the federation director, the political leadership, and the organization as a whole. In this role, you contribute to creating clear and sustainable structures for how strategy, planning, implementation, and follow-up are connected. By developing systematic process support in the management chain and strengthening the organization's strategic communication, you help create good conditions for long-term member benefits. You report to the office manager and work in close cooperation with the federation's elected representatives, municipal leaders, managers, employees, and external partners. The role offers a unique opportunity to work at the intersection of politics, management, strategy, and municipal cooperation. Your main work tasks You will, among other things: • Be responsible for planning, coordination, and implementation of the federation's political processes, including board and presidium work. • Provide support in political matter preparation and ensure high quality in decision-making materials, notices, meetings, and minutes. • Plan and coordinate the federation's annual meeting structure for the federation's board and meetings together with municipal leaders and partners such as Region Skåne, the County Administrative Board of Skåne, and Swedish Municipalities and Regions. • Project lead, implement, and follow up the federation meeting and serve as primary contact with the nomination committee and all 33 member municipalities. • Coordinate and develop work in networks and cooperation arenas such as the Municipal Directors Network and networks for organizational cooperation, for example for civil emergency preparedness and regional development. • Coordinate and develop the federation's stakeholder dialogues and other strategic cooperation forums. • Develop work on strategic direction, activity planning, and goal and results follow-up through activity plans and activity reports. • Provide process support to the federation director in external processes, assignments, and investigations. • Support the federation's political representation in EU projects and development initiatives. • Be responsible for the federation's strategic communication in close cooperation with management and operations. QUALIFICATIONS We are looking for someone who has a genuine interest in public service, political processes, and strategic development work. You are structured and quality-conscious while having the ability to see the bigger picture and understand how different processes connect. You thrive in a role with many contact points and enjoy working closely with both elected representatives, managers, and external partners. You feel comfortable navigating an environment where politics, operations, and different stakeholders' perspectives meet. You have the ability to create structure in complex situations and to drive processes forward even when conditions change. To succeed in the role, you need to be proactive, self-directed, and have strong ability to coordinate complex assignments. You are communicative, unpretentious, and have a natural ability to build good relationships. We are looking for someone who has: • At least three years of experience working in a politically governed organization, for example as a committee secretary, municipal secretary, or equivalent. • Solid knowledge of municipal decision-making processes and experience with all parts of the municipal matter chain. • Experience planning, implementing, and coordinating meetings, sessions, and major events. • Very strong administrative ability and experience managing multiple parallel processes. • Good knowledge of Microsoft 365, including Word, Excel, and PowerPoint, as well as Adobe Acrobat. • Experience arranging and leading digital meetings. • Very strong ability to express yourself in Swedish orally and in writing, as well as experience formulating messages and texts for different target groups. Particularly meritorious • Academic degree in political science, public administration, or another area that the employer considers equivalent. • Experience with qualified case management within municipal operations. • Experience working close to political leadership or senior management level. • Experience with activity planning, management, and follow-up. • Experience with network coordination and complex cooperation processes. • Experience with strategic communication or support to management communication. • Good knowledge of how a politically governed organization functions and knowledge of the Municipal Act and Administrative Act. We will place great emphasis on personal suitability. Employment form: Fixed-term employment. Fixed-term temporary position for one year; extension may become relevant. Recruiting is ongoing If you have questions about the position, feel free to contact us!