Chief Administrative Assistant with Personnel Administration Focus – Umeå Operations

Kriminalvården · Vollzeit

Box 50, Umeå, Schweden

About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now seeking additional staff members. Our most important goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand facilities, and inmate transportation. The Umeå Operations area encompasses the closed prison Umeå, the open prison Sörbyn, and the remand facility Umeå. We are undergoing significant capacity expansion, and there is much happening in the operations area in the form of renovation and new construction. The largest professional group is correctional officers, but we also employ healthcare professionals, administrative staff, educators, production managers, and others. At Sörbyn Prison, inmates are engaged in vocational training, learning centers, various treatment programs, or work in the kitchen, carpentry, plant cultivation, textile production, etc. Sörbyn Prison is an agricultural facility with grain cultivation and animal husbandry. At Umeå Prison, inmates are engaged in wood/industrial work, kitchen operations, learning centers, and treatment programs. Access to Umeå Prison and the remand facility is approximately a 10-minute walk from the nearest bus stop, while Sörbyn Prison is best reached by car. Staff parking is available at all units. We are now seeking an engaged and service-oriented chief administrative assistant with a focus on personnel administration for the Umeå Operations area. You will be an important support to our managers in both daily processes and in longer-term personnel matters. This role suits you if you thrive with organization, attention to detail, and delivering high-quality service. We warmly welcome your application! Job Description As a chief administrative assistant, you will serve as the local contact person with the recruitment and staffing unit. You are one of three chief administrative assistants and will be the link between managers, staffing, and recruitment, helping to create a coordinated process. You will be based at Umeå Prison but will also support managers at the Umeå remand facility and Sörbyn Prison, which involves business travel. Together with the management group, you will work on developing strategic planning for the operations area's recruitment needs and long-term competency supply. Your role includes analyzing and mapping training needs and proposing measures to ensure that employees receive appropriate competency development, as well as supporting the planning and implementation of staffing strategy initiatives. Work related to work environment, salary reviews/RALS (individual salary setting), and collaboration with trade unions is part of your role. You will handle administrative tasks such as preparing employment contracts, booking conferences, card administration, and registration in internal systems. Given that the Umeå Operations area is growing, your role may develop over time, and you will have the opportunity to influence the assignment. Qualifications To thrive and succeed in this role, you need to be able to work independently and have strong planning and organizational skills. The role involves many contact points and close collaboration with various parts of the organization, which places high demands on both teamwork and communication abilities. You also have good analytical skills and can translate complex information into clear decision-making materials. We see that you, as an applicant, are confident and stable but at the same time comfortable flexibly navigating between operational and strategic work. It is important that you share the Swedish Prison and Probation Service's fundamental values of a humanistic worldview, respect for the individual, and the belief that people are capable of development. You are also aware of and have an understanding of how background, culture, and group belonging affect you and others. Furthermore, you are expected through your approach to contribute to everyone being treated with equal respect. We place great emphasis on personal suitability. We are looking for someone who has: Complete secondary school education Experience working with competency supply processes (recruitment, training, temporary staffing) Ability to express yourself well in speech and writing in Swedish Good experience working with various types of system support (e.g., HR systems, payroll systems, or decision support systems) Multiple years of experience in a similar role in public sector operations Class B driver's license It is also meritorious to have: Experience in personnel administration Experience supporting managers Experience in a coordinating role involving driving, leading, and maintaining processes with multiple stakeholders Academic education in human resources management or other equivalent academic education combined with relevant experience Other Information The Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions relevant to the position. Your answers to the selection questions and your CV form the basis for determining whether you are qualified to proceed in the process. To be considered for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations. Certain positions are classified in the security category, and a security clearance including background checks will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security clearance here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve war mobilization assignment with the Swedish Prison and Probation Service. Read more about war mobilization here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary setting applies. Probationary employment may be applied. The Swedish Prison and Probation Service strives for an even gender balance and increased diversity. To submit your application, click the application link in the notice. Questions about how to apply and submit your CV should be directed directly to Varbi. Questions about specific positions will be answered by the contact person specified in the notice. We kindly but firmly decline direct contact from staffing and recruitment agencies and recruiters selling job advertisements. The Swedish Prison and Probation Service has established procurement agreements.