Executive Secretary to Assistive Devices in Malmö

REGION SKÅNE · Vollzeit

Region Skåne, Malmö, Schweden

Make a difference. Every day. Are you a service-oriented and organized administrator who thrives in a supportive role? We are now seeking an executive secretary for an extended parental leave position. With us, you will have a varied assignment with many points of contact where you support the operations manager, contribute to the development of work methods, and help create the conditions for a well-functioning operation. The Assistive Devices operational area is part of the Psychiatry, Habilitation and Assistive Devices administration, responsible for all assistive device areas financed by Region Skåne. We provide safe assistive devices and drug-related consumable products that are offered and can be prescribed in Region Skåne. Our mission is to offer our customers the ability to easily order, prescribe and follow up on the use of assistive devices. In addition, we ensure that our delivery to customers takes place on time, with high patient safety, with good service for secure use. We improve regional supply of assistive devices through collaborations and requirements for products and services for sustainable and long-term development of our mission. We provide assistive devices for people with mobility, vision, hearing, communication and cognitive impairments, medical treatment assistive devices, orthopedic technical assistive devices, and drug-related products. In Skåne, responsibility for assistive devices for mobility, communication and cognition is divided between the municipalities and Region Skåne, where the region handles assistive devices for children and young people up to 20 years of age and the municipalities for people over 20 years old. The assistive devices operation consists of two areas: one for patient-related work and one area for ordering and logistics. The Clinics area consists of five assistive device clinics in four locations in Skåne. 1 position(s). WORK DUTIES In your role as executive secretary, you have overall responsibility for providing qualified administrative support to the operations manager. The position involves independent and responsible work with varied tasks, many points of contact, and where you contribute to creating efficient administrative processes. The role is both operational and strategically coordinating. You are responsible for creating structure and forward-planning in the operation's planning and management processes, ensuring that important activities are carried out on time, and serving as a cohesive link between the operations manager and other managers in the organization. As support to the operations manager, you work with varied administrative tasks such as meeting administration, preparing statistics and presentations, booking facilities, and compiling decision-making materials. You are also responsible for taking meeting minutes and compiling protocols, serving as the main contact person for IT and telephony in the operation, handling invoices, and making purchases, for example of IT and telephony equipment. As an executive secretary, you actively participate in developing new work methods, routines and projects on behalf of the management group. We offer varied and independent work with great involvement and responsibility, as well as good opportunities for development and keeping up with knowledge development within the processes you work with. QUALIFICATIONS You have completed education in Health and Healthcare Administration (80 p KY/400 p YH) or other education that we as an employer find appropriate. You have very good administrative and digital experience and competence. Furthermore, you have good knowledge of Swedish in both speech and writing and have experience and ability to express yourself in a clear and correct manner. As a person, you are service-oriented, organized, and adapt easily when conditions change. You thrive in a supportive role where you help others and contribute to creating structure and good administration. You are a good representative for the operation and meet people in a professional, respectful, and service-oriented manner. Through your approach, you create trust and good relationships both internally and externally. Furthermore, you have an interest in development, digital work methods, and finding improvements in the operation. You are skilled at independently planning and organizing work and have good collaboration skills. Because we are keen to find the right person for this important position, great emphasis is placed on personal suitability. We plan to conduct interviews on 10/16; we warmly welcome your application! Employment type: Fixed-term employment. Duration: Start: As soon as possible or by arrangement. This position is a temporary assignment for approximately 1.5 years. Region Skåne exists so that everyone living in Skåne can feel good and have confidence in the future. Through boundless collaboration and care, we create the best conditions for a healthy life in business, public transport, culture, and health and medical care in Skåne. Together we make life more possible. Psychiatry, Habilitation and Assistive Devices is the second largest administration with operations throughout Skåne. We have a broad mission where many different competencies together provide our patients with the best care and support. With curiosity and great interest, we also invest in development and research. The mission within psychiatry is to conduct specialized care in publicly operated child, adult, and forensic psychiatry. Habilitation conducts habilitation and rehabilitation within publicly operated child, youth, and adult habilitation. Assistive Devices is tasked with managing assistive devices prescribed to patients in Skåne. Within the administration there is also vision, hearing and deaf services and youth clinics in Skåne. At https://www.skane.se/ledigajobb you can see the status of Region Skåne's recruitments and how many have applied for the positions. If you have protected personal information, you should contact the contact person specified in the job posting so that your application is handled according to special procedures. When you apply for a job with Region Skåne, your application becomes a public document according to the principle of public access. The information is processed and stored in accordance with the Data Protection Regulation (GDPR). To staffing and recruitment companies and to you who are salespeople: We respectfully but firmly decline direct contact from staffing and recruitment companies as well as sellers of additional job postings.