NBS Air Force
announces a job competition for a fixed-term position
EXECUTIVE ASSISTANT
Duties:
Ensure daily document circulation in the commander's office and organize their timely processing;
Be familiar with the Air Force structure, personnel, information flow mechanisms, legislation on information use, provision and protection;
Organize and record commander's meetings, prepare meeting minutes;
Ensure regular updates and maintenance of the commander's and Chief of Staff's event calendars with the most current information;
Coordinate and organize local and international visits through the commander's office;
Prepare orders regarding the commander's absences, assignment of additional duties, current year expenses for meetings and daily representation, etc.;
Monitor the commander's and Chief of Staff's absences in the system and promptly inform personnel;
Answer incoming phone calls and emails, and within your competence prepare responses to letters, invitations, etc.;
Ensure an organized office environment and working conditions for the executive;
Resolve various office administrative matters and maintain office equipment;
Reserve meeting rooms, prepare them for work, and organize them before and after commander's meetings;
Place orders for various office supplies;
Observe business etiquette and ethical standards.
Requirements:
Education: at least secondary education;
Professional experience in office administration;
Ability to use MS Office software at an experienced user level and the NAMEJS electronic document management system;
Ability to use information and communication technologies;
Good interpersonal and communication skills, high sense of duty and responsibility;
English language knowledge - communication with foreigners (visit applications, information recording), email correspondence.
We Offer:
Monthly salary from 1459 EUR to 1653 EUR (gross), determined based on candidate's professional experience over the last five years and education obtained;
Social guarantees in accordance with those established in public administration, including health insurance and other employee benefits;
Responsible, interesting and dynamic work in a professional, responsive and cohesive team;
Stable work environment and opportunity to make a meaningful contribution to the organization's development and goal achievement.
Work location: Lielvārde, NBS "Aviation Base".
Important - position performance will require obtaining clearance for special authorization to access state secrets in accordance with the "State Secrets" Law, Article 9, paragraphs two and three.
To apply for the competition, candidates must submit electronically to the email address [email protected] (or by mail to NBS Aviation Base, Rembates Parish, Ogres Municipality, LV-5016):
• a motivation letter;
• a curriculum vitae.
Applications will be reviewed from candidates who have submitted all the specified information, and we will contact candidates selected for the second round of personnel selection.
Pursuant to European Parliament and Council Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 EC (General Data Protection Regulation) Article 13, the personal data indicated in your application documents will be processed to ensure the conduct of this selection competition.