Archive Assistant for Digitalization

Migrationsverket · Vollzeit

Slottsgatan 82, Norrköping, Schweden

At the Swedish Migration Agency, we work with one of our time's major societal issues – migration. In total, we are approximately 6,000 people here, and we have an unusually important job! We are seeking an archive assistant for the archive unit in Norrköping. We offer a stimulating environment characterized by good collaboration and varied tasks. With us, you will have regular contact with colleagues at the Swedish Migration Agency throughout the country and get to be part of an exciting digitalization journey. The work you do with us plays a meaningful role in contributing to the implementation of our important societal mission. We offer a job that is unusually important The work you do with us plays a meaningful role in contributing to the implementation of our important societal mission. What does an archive assistant do at the archive unit? As an assistant at the archive unit, you primarily work with digitizing our physical documents into our electronic archive. In connection with scanning our files, high standards are required for preparation before scanning, including cleaning, weeding, registration, and sorting, as well as careful inspection of the scanned material. You will also work with classic archival work in our large archive, such as archiving and retrieving ordered files for delivery or digitalization, as well as handling incoming archive deliveries. This also includes archive care and staffing the service phone and answering emails, where you provide advice and support. The work is performed using several well-known action alternatives where the choice often requires your own judgment, as well as your own analyses, assessments, and actions. The work consists of multiple tasks of similar nature and is performed based on general instructions, guidelines, practice, regulations, or equivalent. You must be able to perform physically demanding work, such as lifting archive boxes, in connection with delivery and weeding. The work can be somewhat monotonous at times. Who are you? Since much of this is independent work, you should be able to plan, organize, and prioritize your work efficiently, toward set production goals. You are part of a team of other assistants, which requires good collaboration skills and the ability to relate to others in an attentive and smooth manner. You are calm, attentive, and accommodating in your interactions and have an easy time adapting to changed circumstances. You can absorb and work according to new information. You have an interest, willingness, and ability to help others and strive to deliver solutions. Furthermore, you are thorough and well aware of quality standards. In our operations, there are rapid changes in work methods, assignments, and operations in general. Therefore, we value that you adapt easily to changed circumstances and can quickly change your perspective and approach. What you bring Academic education or other education combined with relevant experience Good communication skills and express yourself well in spoken and written Swedish Experience with administrative work that the employer deems relevant Experience working with digital tools and systems Swedish citizenship It is a merit if you have Experience digitizing analog information Experience with archival work in a larger organization A security clearance with register check under the Security Protection Act (2018:585) will precede the employment decision, which is why Swedish citizenship is required for this position. Information Employment type: Permanent employment with six months of probation Working hours: Office hours Location: At the office in Norrköping Start date: By agreement Employment benefits: Read about our employment benefits here. Application Welcome to submit your application documents by September 28, 2026. We receive your application through our recruitment system. _________________________________________________________________________________________________________ About the recruitment process For us, it is important that all competence in the labor market is utilized. We therefore welcome all applicants and strive for equal gender distribution and diversity. As a state agency, we recruit based on merit and ability. You can read more about what this means at arbetsgivarverket.se. You do not need to attach a personal letter with your application, but we ask that you answer the selection questions as clearly and thoroughly as possible so that we can make a fair assessment of your experience and whether you are qualified to proceed in the recruitment process or not. In some recruitments, we also use tests to assess how well your skills match the position you are applying for. In a possible interview, you may also be asked questions related to security. If you want to get in touch with union representatives, contact information for Saco-S, Seko, and ST can be found at the bottom of the page "Vacant positions and interest registration" on migrationsverket.se: Questions and Answers about Applying for a Job at the Swedish Migration Agency To work at the Swedish Migration Agency, you must have the right to reside and work in Sweden on one of these grounds: Swedish citizenship (requirement for certain positions), Nordic citizenship, EU citizenship, or permanent residence permit. If you have protected personal information, or other information that you yourself consider to be protected, you should contact [email protected] before submitting your application so we can tell you more about our security procedures. The Swedish Migration Agency's processing of personal data The Swedish Migration Agency's recruitments take place entirely through our own or contracted suppliers' management. We therefore ask that we do not receive phone calls and emails from recruitment companies and advertisement sales representatives.