Archivist at Skärholmen District Administration

Stockholms kommun · Vollzeit

Måsholmstorget 20, Skärholmen, Schweden

Stockholm – our capital with millions of dreams, expectations and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who want to think big, new and differently with us – for the people of Stockholm. Skärholmen District Administration is one of Stockholm's 11 district administrations and encompasses the districts of Bredäng, Sätra, Skärholmen and Vårberg. More than 1100 employees work here for our 38,000 residents. We offer a municipal operation that we are proud of and we have fantastic diversity. Welcome with your unique contribution! Are you motivated by creating order, but even more driven by developing how things can be done better? We're looking for you with previous experience as an archivist, preferably from public sector operations, who wants to develop archive and information management and inspire colleagues through training, support and new methods! Welcome to us As an archivist, you'll become part of our newly formed office and IT unit within the HR, Administration and Board department. We are currently seven engaged and competent colleagues who together maintain order of everything from board matters and filing to IT and information security. The group includes board secretaries, filing specialists, an information security coordinator and archive specialists. You'll have your workplace in modern and fresh facilities at Måsholmstorget, directly at Skärholmen center and with the subway right nearby. A greeting from your future manager Hi! My name is Jonas Bengtsson – your future manager in Skärholmen. In Skärholmen we all work together to make everyday life a little better for Skärholmen residents, every day. With a holistic view and a coaching approach, I want you as my employee to be able to grow and develop with great autonomy within your area. We offer you wellness allowance and discounted prices at the city's own training and swimming facilities opportunity for vacation exchange that gives you up to 6 extra vacation days per year generous flexible hours and opportunity for remote work when work allows a broad role with the opportunity to drive the development of a modern archive function read more about the benefits of working at Stockholm City here Your role Your responsibilities include coordinating the archive organization and driving the development of efficient and legally compliant management of the administration's information management and archives standard archivist tasks such as organizing and cataloging archive materials, receiving deliveries to the administration's archives and following up on filing throughout the administration creating and planning training sessions that you conduct for managers and employees in the field of information management and archives cooperating with archivists in other districts and with the city's district archivists who coordinate inter-district matters supporting filing specialists and board secretaries in their tasks when needed Your competence and experience We are looking for you who have academic education in archival science a couple of years of current experience working as an archivist with strong competence in standard archival tasks good knowledge of laws and regulations related to archive operations good ability to express yourself both orally and in writing in Swedish. It is meriting if you have experience working as an archivist in a public sector organization, preferably another municipality previous experience with tasks as board secretary and/or filing specialist system experience from a document and case management system, for example eDok (Platina), as well as operational systems such as Paraplyet and Visual Arkiv Other We recruit without a personal letter to strengthen focus on competence and experience for this role. When you submit your application, you will answer a number of questions. We ask that you answer concretely and concisely to the questions and that there is a clear connection between your answers and your CV. When assessing your application, we base it on your CV and the questions you have answered. After the final application deadline, we will review all applications. Stockholm City works with competence-based recruitment aimed at considering each person's competence and thus counteracting discrimination. Remember never to upload a police certificate from the Police (Data Protection Regulation, GDPR) in connection with your application.