Assignment Description
We are now seeking an Archivist / Coordinator in Information Management for a large national public membership organization in central Stockholm. The organization is undergoing a major relocation where the Registry and Archive (RoA) function is being developed from administrative support into a more strategic role for digital development and structured information supply. You will step in during a transition period to ensure continuity, lead operational coordination, and drive development work forward.
The role combines operational archive responsibility with coordination and development. You will be responsible for leading daily work within the RoA function (without personnel management responsibility), quality assuring archive assessments, and contributing to the Simplified Information Management project.
Your main responsibilities:
Operational Coordination: Lead operational coordination within Registry & Archive and create structure for prioritization, planning, and follow-up.
Archive & Information Assessments: Conduct qualified assessments and quality assure materials, retention decisions, and work methods.
Advisory & Pedagogical Support: Provide advice and guidance to managers and employees on preservation, retention, information structures, and archiving.
Operations Development: Participate in projects for simplified and digital information management and collaborate with ongoing change initiatives.
Collaboration & Handover: Work closely with IT, legal expertise, and other sections, and document decisions and transfer knowledge to permanent staff.
Mandatory Requirements
Relevant academic education in archive and information science or equivalent.
Several years of current experience with qualified work in archive and information management in a complex organization.
Documented experience coordinating, prioritizing, or leading work (without requirement for personnel management responsibility).
Very good knowledge of regulations for archives, public access, confidentiality (OSL), and public documents.
Very good Swedish in both speech and writing.
Desirable Requirements
Experience from public sector or organizations covered by the principle of public access.
Experience working in or near Public 360 and SharePoint.
Experience with information valuation, preservation and retention issues, and information management plans.
Experience developing and implementing governing documents, procedures, and practical work methods.
Experience with change management in digital information handling and advising and training managers/employees.
About the Assignment & Practical Information
Period: 6 months (Start as soon as possible).
Option: Possibility of extension until 2027-11-30.
Work Format: Primarily on-site in central Stockholm with some opportunity for remote work.
Your Application
Does the role sound interesting and suitable? If so, please apply immediately as we conduct interviews on a rolling basis and the position may be filled before the final application deadline. We can only receive and process your application by registering your CV in our portal. With regard to GDPR, we cannot accept applications via email. We warmly welcome your application! This assignment is part of Quest Consulting personnel placement.
About Us
Quest Consulting is an authorized consulting firm with collective agreements, insurance, wellness benefits, and occupational pension. We specialize in IT, Technology, HR, Administration, and Finance. Our goal is to be your personal partner, and that is why it is so important to us to work according to our core values where our guiding principles are to be Personal, Innovative, and Professional.