Stockholm – our capital city with millions of dreams, expectations and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who want to think big, new and differently with us – for the people of Stockholm.
Welcome to us
The Hässelby-Vällingby District Administration is part of Stockholm City – one of Sweden's largest employers and an organization where you have the opportunity to make a real difference in people's everyday lives. At our staff unit, you'll work close to management and contribute to community development in a district with both challenges and strong momentum for change.
We offer
• An inclusive workplace with the opportunity to influence both strategically and operationally
• A work environment where trust and independence are central values
• Engaged colleagues at the staff unit – communicators, IT specialists, records officer, archivist and other key functions
• Flexible hours, summer/winter time, wellness allowance, gym in the building and close to public transportation
• A clear introduction and regular check-ins with a present and supportive manager.
Your role
As an archivist, you have an important role in developing and quality-assuring the administration's information management. You work both strategically and operatively and serve as a support to managers and employees on matters relating to archives, information management, preservation and disposal.
• provide advice and support to the organization on archive and information management matters
• educate and guide managers and employees in information management
• develop and revise steering and support documents in the field
• organize, catalog, maintain and dispose of analog archive material
• plan and implement deliveries to e-archives and city archives
• locate and provide documents to case handlers
• handle classified documents and make assessments based on applicable regulations
• contribute archival expertise to the administration's development work and changes that affect information management
• when needed, assist with other common administrative tasks, such as mail handling and journal entries.
Your competence and experience
We're looking for someone who has:
• at least a bachelor's degree with a minimum of 60 credits (40 points under the old system) in archives and information science
• good knowledge of the laws and regulations that govern the handling of public documents in public administration
• several years of current experience working with information management
• good digital competence and experience working in the Office suite
• good communication skills and express yourself well verbally and in writing.
It is also advantageous if you have:
• experience working in the public sector
• experience working cross-functionally and creating collaboration between different areas of expertise.
As a person, you have the ability to listen, analyze and concretize, and adapt your way of communicating your message to the recipient. You are collaboration-oriented and find solutions together with others. You are also responsible, structure your approach and drive processes forward, and have the ability to independently deliver high quality work. You are driven by development and have an innovative mindset that helps develop the organization.
Other information
In this recruitment, you will answer a number of questions where you describe your competence in the field instead of submitting a cover letter. In assessing your application, we will base our evaluation on your CV and your answers to the selection questions.
Stockholm City works with competence-based recruitment aimed at recognizing each person's competence and thus counteracting discrimination.
Remember never to upload a police certificate extract (Data Protection Regulation, GDPR) as part of your application.
Welcome to the Hässelby-Vällingby District Administration!
We are located in western Stockholm with proximity to beautiful natural areas and good public transportation. About 1,700 proud and engaged employees work here, providing high-quality service to the residents of the district every day. Our work environment is characterized by collaboration, courage and participation. Our strength is that the diversity that exists among residents is also reflected in our workforce. Together we make a difference!
Feel free to read more about our administration here.